November 2020 Meeting Minutes

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MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

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Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 18, 2020 by Vice Chair­man Hol­ly Melzer. 

The Invo­ca­tion was giv­en by Mr. Will Cramer.

The Pledge of Alle­giance was led by Vice Chair­man Melzer.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present in per­son with the excep­tion of Chair­man Glen McDonald.

Vice Chair­man Melz­er asked if there were any Items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board mem­ber would like to move, and if not, to make a motion to accept the Agenda.

Mr. Cramer made a motion to accept the agen­da, and Mr. James John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports.

Con­sent Agenda:

1. Board Meet­ing Min­utes – Octo­ber 28, 2020

This item pro­vid­ed for Board approval of the Octo­ber 28, 2020 Board Meet­ing Minutes. 

b. Approve 2021 Board Calendar

This item pro­vid­ed for Board approval of the 2021 Board Meet­ing Schedule.

Staff has com­plet­ed the process of com­pil­ing a sched­ule for the 2021 month­ly Board Meet­ings. Accord­ing to the Flori­da Spe­cial Dis­trict Hand­book, all Spe­cial Dis­tricts must pub­lish their meet­ing sched­ule. After approval from the Board, this sched­ule will be pub­lished in the local news­pa­per. Any changes to the meet­ing dates must be pub­lished at least sev­en (7) days pri­or to the resched­uled meet­ing. Staff is request­ing that the Board Meet­ings begin at 9:00 a.m. monthly.

The 2021 ten­ta­tive Board Meet­ing dates and times are as follows:

Reg­u­lar Meet­ing Wednes­day Jan­u­ary 27 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Feb­ru­ary 24 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day March 24 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day April 21 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day May 19 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day June 23 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day July 28 9:00 a.m.

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Reg­u­lar Meet­ing Wednes­day August 25 9:00 a.m.

Bud­get Work­shop Wednes­day Sep­tem­ber 1 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Sep­tem­ber 22 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Octo­ber 20 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Novem­ber 17 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Decem­ber 15 9:00 a.m.

Ethics Train­ing Wednes­day Jan­u­ary 27 10:00 a.m. – 2:00 p.m.

(Req. HB No. 915, Sec­tion 332.0075 (4)(b). F.S.)

c. Approve a Spe­cial­ized Ser­vice Oper­a­tor Agree­ment with Sun­set Eagle Aviation

This item pro­vid­ed for Board approval for the estab­lish­ment of a Spe­cial­ized Ser­vice Oper­a­tor (SSO) Agree­ment for an air­craft maintenance/​overhaul repair facility. 

The Min­i­mum Stan­dards for Com­mer­cial Avi­a­tion Oper­a­tors were estab­lished to pro­vide min­i­mum stan­dards for com­mer­cial activ­i­ties on the Air­port. The min­i­mum stan­dards also are in place to pro­tect the Air­port and its users from irre­spon­si­ble, unsafe, unli­censed and unqual­i­fied operators. 

It also allows for the estab­lish­ment of a Spe­cial­ized Ser­vice Oper­a­tor (SSO). The SSO pro­vide a lim­it­ed com­mer­cial avi­a­tion ser­vice and is not per­mit­ted to sell fuel, pro­vide air­craft tie-down or storage.

Dur­ing the Sep­tem­ber 23, 2020 meet­ing, the Board approved a five (5)-year hangar sub­lease agree­ment for Sun­set Eagle Aviation. 

Sun­set Eagle Avi­a­tion would like to estab­lish a five (5)-year SSO Agree­ment for an air­craft maintenance/​overhaul repair facil­i­ty on the Air­port to coin­cide with the five (5)-year hangar sub­lease agree­ment term. Sun­set Eagle Avi­a­tion under­stands the Min­i­mum Stan­dards estab­lished at ECP and agrees to meet and fol­low these standards. 

The approval of this Spe­cial­ized Ser­vice Oper­a­tor Agree­ment will have no impact on future Air­port Oper­at­ing and Main­te­nance Bud­gets, and Staff rec­om­mend­ed the Board approve the Spe­cial­ized Ser­vice Oper­a­tor Agree­ment with Sun­set Eagle Aviation.

May­or Mark Shel­don made a motion to approve the Con­sent Agen­da, and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

Busi­ness Items:

1. COVID-19 Update

Mr. McClel­lan addressed the Board and illus­trat­ed with a bar graph the pas­sen­ger counts of last year vs. this year, and report­ed that due to the ongo­ing pan­dem­ic, a $115 cred­it will once again be extend­ed to the Taxi Queues for anoth­er month, which equates to $20 for the month of December.

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

1. Project Gator Update 

Mr. McClel­lan report­ed that there is an approved term-sheet with Tri­umph; we were putting togeth­er the final agree­ment with the com­pa­ny, and the com­pa­ny decid­ed they want to take some addi­tion­al time to find alter­na­tive designs which may bring down costs. Mr. McClel­lan said every­thing is mov­ing for­ward, and we will prob­a­bly be on the Tri­umph Board agen­da in Jan­u­ary or Feb­ru­ary, but will come back to the ECP Board pri­or to that meet­ing to get the author­i­ty to exe­cute the Agreement.

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This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

Gen­er­al Avi­a­tion Devel­op­ment – Sheltair Update

Mr. McClel­lan invit­ed Sheltair Gen­er­al Man­ag­er Kei­th Rogers to approach the Board and give an update on Sheltair’s future plans. Mr. Rogers report­ed a sig­nif­i­cant decrease in traf­fic and fuel sold dur­ing April and May but it has picked up since then and they are on track to meet their orig­i­nal bud­get for the year. He said that had it not been for the pan­dem­ic, they would have already begun their Ramp expan­sion. He said they do have plans to expand the Ramp to the south, and build two new 20,000 sq. ft. Hangars, sim­i­lar to the one they built last year. 

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

1. Gen­er­al Con­sul­tant Agreement 

Mr. McClel­lan report­ed that the Agree­ment we have with our cur­rent gen­er­al con­sul­tant ZHA will expire at the end of Jan­u­ary 2021. He report­ed we will be putting togeth­er an RFQ to go out next week, and ECP Board Mem­ber Del Lee has agreed to be on the Review Com­mit­tee with Mr. McClel­lan, Mr. McConnell, and Ms. Dar­lene Nel­son. He said the result­ing top three choic­es will be pre­sent­ed to the Board at the Jan­u­ary meet­ing. Con­sul­tants will be per­mit­ted to ask ques­tions of the Staff until end of Decem­ber, and the infor­ma­tion will be shared, how­ev­er, he empha­sized that once the solic­i­ta­tion hits the streets, the con­sul­tants are not per­mit­ted to talk about it to any of the Board mem­bers or Staff. 

Mr. McClel­lan invit­ed Air­port Attor­ney Nick Ben­i­nate to fur­ther explain the process. Mr. Ben­i­nate said that the con­sul­tants will sub­mit their qual­i­fi­ca­tions, but no price. He said the price will be nego­ti­at­ed after the com­pa­ny has been select­ed. He said the con­tract is struc­tured for small to medi­um-sized projects that come up on an ongo­ing basis, up to $4 mil­lion in costs, but if it was a very large project, i.e. the Cross­wind Run­way, we would hire a dif­fer­ent engi­neer for that project. He and Air­port attor­ney Franklin Har­ri­son con­firmed that if a price can­not be nego­ti­at­ed with our num­ber one choice, the con­sul­tant would be informed that we would nego­ti­ate a con­tract with the num­ber two choice.

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

Con­struc­tion Update (infor­ma­tion only):

Mr. Richard McConnell addressed the Board begin­ning with an update on the Ter­mi­nal Expan­sion Project. He informed the Board that the Project is com­plete with all the Gates capa­ble of being ful­ly oper­a­tional. He said that the last item they are work­ing on is marking/​stenciling the air­craft types on the pave­ment fol­low­ing the stripe painting.

Mr. McConnell addressed the Board with an update on the Tran­sient Apron and Taxi­way E1 Project. He report­ed this project is sub­stan­tial­ly com­plete; we are wait­ing on guid­ance signs for the air­field, hop­ing to have the taxi­way por­tion open pri­or to Thanks­giv­ing. They are wait­ing on a 28-day count­down to put paint down (first of Decem­ber); the light­ing is up on the Ramp; sod is being put down and soil is being restacked to be use on a future project.

Mr. McConnell addressed the Board on the new S.R. 388 Project and showed a ren­der­ing of the bypass that they are work­ing on that will con­nect the new S.R. 388 with to the old S.R. 388. He said that bypass needs to be com­plet­ed pri­or to the work on the Air­port Entrance Round­about, and will be used until the Round­about is com­plete. He said the entire project is mov­ing along quick­ly, and they are putting the final grade on the road sec­tion between the Air­port and S.R. 79. He said that the FDOT web­site has addi­tion­al infor­ma­tion if any­one was inter­est­ed in find­ing out more.

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The Bay EDA Update:

Bay EDA Pres­i­dent Bec­ca Hardin addressed the Board and report­ed that her col­league Gar­rett Wright was not in atten­dance because he was with Project Emer­ald, the avi­a­tion-relat­ed prospect who is look­ing at poten­tial sites in Ven­ture Cross­ings, as well as here at the Airport. 

Ms. Hardin report­ed that Bay EDA would have two phone inter­views this after­noon with poten­tial engi­neers sub­mit­ting pro­pos­als for Project Gator; along with Space Flori­da they have got­ten term-sheets to a cou­ple of banks to put financ­ing togeth­er; and they are try­ing to get the costs more accu­rate by work­ing on the ini­tial design work (the com­pa­ny is fund­ing that). The next phase includes going to the Tri­umph Board where they will reveal the com­pa­ny name, there­fore, they want to have all the financ­ing in place before that meeting. 

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board and request­ed that Board mem­bers let him or Kathy Gilmore know if they will be trav­el­ling and will need to park in the Admin park­ing lot so we can be sure to have space available. 

Mr. McClel­lan informed the Board that per the Board’s request at a pre­vi­ous Board Meet­ing, Staff is work­ing with Air­port attor­ney Franklin Har­ri­son to find a third par­ty to help eval­u­ate how to refi­nance some debt, and Staff has been work­ing with our banker as well. Mr. McClel­lan esti­mat­ed we should have a pro­pos­al for the Board to review at the next Board Meeting.

Mr. McClel­lan report­ed the park­ing signs are up in prepa­ra­tion for the pos­si­bil­i­ty of a busy hol­i­day, and fin­ished his report by let­ting the Board know we are try­ing to fig­ure out the best way to have a Staff Hol­i­day Lun­cheon safe­ly dur­ing the pandemic. 

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:26 a.m.

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Kathy Gilmore, Exec­u­tive Sec­re­tary Glen McDon­ald, Chairman