November 2016 Meeting Minutes

MEET­ING MIN­UTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DIS­TRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 16, 2016 by Chair­man Mathis. 

The Invo­ca­tion was giv­en by Mr. Carey Scott. 

The Pledge of Alle­giance was led by Chair­man Mathis. 

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present. 

Recog­ni­tion:

Mr. McClel­lan rec­og­nized Mr. Glen McDon­ald on the recent CBS News sto­ry regard­ing the announce­ment that ARA had cre­at­ed a bio-fuel for jets that will be used by the Unit­ed States Navy. 

Approval of Min­utes:

The Octo­ber 26, 2016 Board Meet­ing Min­utes were approved as distributed. 

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. 

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report. 

Con­sent Agen­da:

1. 2017 Board Meet­ing Cal­en­dar

This item pro­vides for Board approval of the 2017 Board Meet­ing calendar. 

1. Approval to Dis­pose of Sur­plus Prop­er­ty

This item pro­vides for Board approval and autho­riza­tion for the sale and/​or dis­pos­al of sur­plus inven­to­ry items. 

1. Change Order – Thyssenk­rupp Air­port Sys­tems, Inc.

This item pro­vides for Board approval of a Change Order to the Pas­sen­ger Board­ing Bridges Pur­chase Order to sub­sti­tute stain­less steel enclo­sures for stan­dard met­al enclo­sures on the two pas­sen­ger board­ing bridges ordered for the Airport. 

1. Lease Agree­ment – Avion­ics Solu­tions, LLC

This item pro­vides for Board approval of a Lease Agree­ment between the Dis­trict and Avion­ics Solu­tions, LLC. 

Mr. Scott made a motion to approve the Con­sent Agen­da as pre­sent­ed. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

Busi­ness Items:

1. Mar­ket­ing Com­mit­tee Rec­om­men­da­tion – Adver­tis­ing, Mar­ket­ing and Pub­lic Rela­tions Ser­vices

This item pro­vides for Board accep­tance of the rank­ing by the Mar­ket­ing Ser­vices Eval­u­a­tion Com­mit­tee for the Adver­tis­ing, Mar­ket­ing and Pub­lic Rela­tions Ser­vices for the North­west Flori­da Beach­es Inter­na­tion­al Airport. 

In Octo­ber 2016, the Air­port issued a Request for Pro­pos­als (RFP) for Adver­tis­ing, Mar­ket­ing and Pub­lic Rela­tions Ser­vices for the North­west Flori­da Beach­es Inter­na­tion­al Air­port. The con­tract would be for a three year non-exclu­sive con­tract with the option to extend for an addi­tion­al two years, sub­ject to annu­al review and approval by the District. 

As a result of that request, the Air­port received sub­mit­tals from six com­pa­nies. The fol­low­ing is a list of the com­pa­nies that sub­mit­ted proposals: 

• Cor­ner­stone Mar­ket­ing & Advertising 
• Hotel Sales & Mar­ket­ing Solutions 

• McNeely, Pig­got & Fox 
• Moore Com­mu­ni­ca­tions Group 
• Ori­gins Digital 
• Rock Orange

A Mar­ket­ing Ser­vices Eval­u­a­tion Com­mit­tee was estab­lished to review the sub­mit­tals, and includ­ed the fol­low­ing per­sons: Sandy Sims, Jay Tusa, Park­er McClel­lan, Richard McConnell and Dar­lene Nel­son. The Com­mit­tee met on Novem­ber 8, 2016 and reviewed each sub­mit­tal for com­pli­ance with sub­mis­sion instruc­tions, as well as pre­sen­ta­tion, form and content. 

After review and dis­cus­sion, the Com­mit­tee deter­mined that two com­pa­nies pro­vid­ed pro­pos­als that best meet the needs of the Air­port. The Com­mit­tee ranked the top two RFPs as fol­lows in descend­ing order: 

Moore Com­mu­ni­ca­tions Group McNeely, Pig­got & Fox 

The Com­mit­tee rec­om­mends accep­tance of the rank­ing of these two firms and award of the con­tract for Adver­tis­ing, Mar­ket­ing and Pub­lic Rela­tions Ser­vices to Moore Com­mu­ni­ca­tions Group. 

Fol­low­ing Board dis­cus­sion, Ms. Sims made a motion to accept the rank­ing of the Mar­ket­ing Ser­vices Eval­u­a­tion Com­mit­tee, award the con­tract to Moore Com­mu­ni­ca­tions Group, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any required doc­u­ments fol­low­ing sat­is­fac­to­ry review by legal coun­sel. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

1. Mem­o­ran­dum of Under­stand­ing – DeTect, Inc.

This item pro­vides for Board approval to estab­lish the North­west Flori­da Beach­es Inter­na­tion­al Air­port as a Test and Demon­stra­tion Site for DeTect, Inc., a local tech­nol­o­gy company. 

Ear­li­er this year DeTect pro­vid­ed a pre­sen­ta­tion to the Board demon­strat­ing the tech­nol­o­gy devel­oped in Pana­ma City which spe­cial­izes intel­li­gent radar and remote sens­ing tech­nolo­gies. DeTect has request­ed that ECP be estab­lished as a Test and Demon­stra­tion Site for their sys­tems and would pro­vide the Air­port with access to the tech­nol­o­gy gath­ered on the Airport. 

Staff, along with legal coun­sel, has been work­ing with DeTect to devel­op an agree­ment to estab­lish this part­ner­ship. Estab­lish­ment of ECP as a Test and Demon­stra­tion Site would have no finan­cial impact on the Airport. 

Fol­low­ing Board dis­cus­sion, Mr. Lee made a motion to approve estab­lish­ing ECP as a Test and Demon­stra­tion Site for tech­nol­o­gy devel­oped by DeTect, Inc., and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any required doc­u­ments, fol­low­ing sat­is­fac­to­ry legal review. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

1. Pre­sen­ta­tion – Bay EDA

Ms. Bec­ca Hardin with the Bay EDA addressed the Board and pro­vid­ed a brief update regard­ing the sta­tus of cur­rent projects. She advised the Board that two new avi­a­tion relat­ed projects had recent­ly been estab­lished and were in the ear­ly stages of devel­op­ment. She also intro­duced the new Bay EDA video focus­ing on the strong part­ner­ships estab­lished with Bay Coun­ty com­mu­ni­ty lead­ers. This item was for infor­ma­tion­al pur­pos­es only and required no for­mal Board action. 

Exec­u­tive Direc­tor Report:

Mr. McClel­lan updat­ed the Board regard­ing the con­struc­tion of a new main­te­nance facil­i­ty on Air­port prop­er­ty. He advised that com­ple­tion is expect­ed with­in the next 30 days. 

Mr. McClel­lan advised the Board that sev­er­al new cor­po­rate ten­ants had approached the Air­port about con­struct­ing cor­po­rate hangars. 

Mr. McClel­lan advised the Board that he would be meet­ing with the new­ly elect­ed offi­cials from Bay Coun­ty to pro­vide them with infor­ma­tion rel­a­tive to the Air­port and upcom­ing projects. 

Mr. McClel­lan advised the Board that con­tin­ued work on air ser­vice devel­op­ment would be begin again after the first of next year. 

Pub­lic Com­ments:

No pub­lic comments. 

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:45 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­taryRuss Math­is, Chairman