November 2014 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 19, 2014 in the Air­port Board Room by Chair­man Bruett.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Ms. Cindy Meadows.

Pre­sen­ta­tion:

Ms. Bec­ca Hardin, Senior Vice Pres­i­dent with Bay EDA, pro­vid­ed a pre­sen­ta­tion to the Board and intro­duced the new video enti­tled Des­ti­na­tion Bay. This video will be used in con­junc­tion with the mar­ket­ing efforts to help grow area indus­try and as an oppor­tu­ni­ty to show­case Bay Coun­ty and high­light what our com­mu­ni­ty offers.

Approval of Minutes:

The Octo­ber 20, 2014 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the activ­i­ty report. Ms. Hen­der­son pre­sent­ed and reviewed the finan­cial report.

Con­sent Agenda:

a. 2015 Board Meet­ing Calendar

This item pro­vides for Board approval of the 2015 Board Meet­ing schedule.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the 2015 Board Meet­ing cal­en­dar as pre­sent­ed. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Approve Con­tract and By-Laws for Pub­lic Risk Man­age­ment of Flori­da and Des­ig­na­tion of Rep­re­sen­ta­tive and Alter­nate to Board of Directors

This item pro­vid­ed for Board approval of the con­tract with Pub­lic Risk Man­age­ment of Flori­da (PRM), and for the selec­tion of a rep­re­sen­ta­tive and alter­nate to serve on the PRM Board of Directors.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the con­tract with Pub­lic Risk Man­age­ment of Flori­da. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to appoint the Exec­u­tive Direc­tor and the Direc­tor of Admin­is­tra­tion as the Rep­re­sen­ta­tive and Alter­nate mem­bers of the Pub­lic Risk Man­age­ment of Flori­da Board of Direc­tors. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. ZHA Task Order – Con­struc­tion Design Doc­u­ment Devel­op­ment, Bid and Award, Con­struc­tion Over­sight and Admin­is­tra­tion, and FEMA Interface

This item pro­vides for Board approval of a task order to ZHA to pro­vide pro­fes­sion­al design, bid pack­ag­ing, bid­ding and award, FEMA admin­is­tra­tion and grant man­age­ment ser­vices for the repairs to the stormwa­ter man­age­ment sys­tem required as a result of the unnamed storm which occurred on April 29 and 30, 2014.

Since the April storm, Staff has met with gov­ern­ment offi­cials from the coun­ty, state and FEMA and have iden­ti­fied approx­i­mate­ly 24 areas that need to be repaired to their orig­i­nal state to main­tain a viable stormwa­ter sys­tem. A num­ber of these areas are can­di­dates for addi­tion­al mit­i­ga­tion to ensure that the air­port is able to func­tion as a Crit­i­cal Facil­i­ty in the event future storms occur that qual­i­fy as 100 year or 500 year storm events.

Two of the small­er projects have been sub­mit­ted to FEMA for review and fund­ing. An addi­tion­al 17 projects are to be sub­mit­ted to FEMA for review and fund­ing under their Alter­nate Pro­ce­dures Pro­gram. In prepa­ra­tion of this sub­mit­tal, ZHA has devel­oped esti­mates for the repair and mit­i­ga­tion projects, iden­ti­fied the base doc­u­ments need­ed to cre­ate bid doc­u­ments and pre­pared scope nar­ra­tives and oth­er doc­u­men­ta­tion required for the sub­mis­sion of FEMA Project Worksheets.

The total esti­mat­ed con­struc­tion costs for the iden­ti­fied projects which will be sub­mit­ted to FEMA is approx­i­mate­ly $3,800,000. This task order for design, bid and award, con­struc­tion over­sight and admin­is­tra­tion, project man­age­ment and FEMA inter­face is $297,000, which is 7.8% of the con­struc­tion costs.

There are suf­fi­cient funds in the bud­get for this task order. In addi­tion, it is antic­i­pat­ed that FEMA and the State will reim­burse the Dis­trict for 87.5% of the cost, leav­ing the District’s por­tion at $37,125.

Fol­low­ing Board dis­cus­sion, Mr. Fore­hand made a motion to approve the task order with ZHA and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute the nec­es­sary documents.

Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board regard­ing the hard dri­ve fail­ure of the phone sys­tem at the air­port. He stat­ed that the prob­lem had been repaired and the phone sys­tem was ful­ly functional.

Mr. McClel­lan updat­ed the Board regard­ing the recent announce­ment of added ser­vice from Unit­ed Air­lines. He stat­ed that twice dai­ly flights to Hous­ton, Texas would begin in March 2015, which would open up 176 new cities for poten­tial trav­el­ers con­nect­ing beyond the Hous­ton market.

Ms. Jor­dan Jacobs with Moore Com­mu­ni­ca­tions Group (MCG) pro­vid­ed a brief review of the recent Activ­i­ty Report com­piled by MCG, which out­lined air­port announce­ments, media rela­tions, pub­lic rela­tions, dig­i­tal mar­ket­ing and advertising.

Mr. McClel­lan advised the Board that Jer­ry Swearin­gen, Air­port Fire Chief, would be con­duct­ing an EBO­LA table­top with com­mu­ni­ty part­ners regard­ing the recent­ly imple­ment­ed EBO­LA guide­lines relat­ing to air travel.

Mr. McClel­lan stat­ed that the Over­flow Park­ing Lot is staged and ready for use dur­ing the Thanks­giv­ing hol­i­day trav­el sea­son, should the main park­ing facil­i­ty become full.

Pub­lic Comments:

Mr. Dave Art­man, who cur­rent­ly leas­es hangar space at the air­port, request­ed to address the Board regard­ing an upcom­ing move in hangar space result­ing in him mov­ing to a small­er size hangar. Mr. Art­man cur­rent­ly leas­es a large hangar and he has request­ed to move to a recent­ly vacat­ed medi­um sized hangar at the air­port. He cur­rent­ly has approx­i­mate­ly 5 ½ years remain­ing in his cur­rent lease. Mr. Art­man was part of a group of approx­i­mate­ly 24 gen­er­al avi­a­tion pilots at the for­mer air­port who were giv­en reduced rental rates on hangar space at the new air­port, in con­sid­er­a­tion for those pilots sign­ing over title to their hangars at the for­mer Pana­ma City – Bay Coun­ty Inter­na­tion­al Air­port (PFN). The Board approved the reduced rental rates in 2010 for those 24 gen­er­al avi­a­tion pilots. Mr. Art­man request­ed that this Board allow him to con­tin­ue the remain­der of his lease term at the pre­vi­ous­ly approved dis­count­ed rate.

Mr. Pilch­er stat­ed he knew Mr. Art­man, and he felt the Board should allow the pilots from the old air­port to con­tin­ue receiv­ing the com­pen­sa­tion offered them at the dis­count­ed rate. He fur­ther stat­ed that he felt it is impor­tant to sup­port the gen­er­al avi­a­tion pilots in order for gen­er­al avi­a­tion to thrive and grow at the airport.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to con­tin­ue the pre­vi­ous­ly approved fee struc­ture of $258.00 per month for the medi­um size hangar for Mr. Art­man for the remain­der of his hangar lease. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:50 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman