May 2017 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., May 24, 2017 by Vice Chair­man Lee.

The Invo­ca­tion was read by Mr. Carey Scott.

The Pledge of Alle­giance was led by Vice Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Chair­man Russ Math­is and Mr. Ken Nelson.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report.

Con­sent Agenda:

a. Board Meet­ing Min­utes – April 19, 2017

This item pro­vides for Board approval of the April 19, 2017 Board Meet­ing Minutes.

b. Equip­ment Pur­chase – Beard Equip­ment Com­pa­ny of Pana­ma City – 15 foot Batwing, Pow­er Take Off Rotary Mower

This item pro­vides for Board approval for the pur­chase of a 15 foot – batwing, PTO rotary mow­er to be used in sup­port of the Airport’s air­field main­te­nance program.

c. Equip­ment Pur­chase – Beard Equip­ment Com­pa­ny of Pana­ma City – Zero-turn Rotary Mower

This item pro­vides for Board approval for the pur­chase of a 72-inch, zero turn, rotary mow­er ot be used in sup­port of the Airport’s air­field main­te­nance program.

d. Ban­ner Tow Agree­ment – Atlanta Sky Signs — Ratification

This item pro­vides for Board rat­i­fi­ca­tion of a Ban­ner Tow Agree­ment between Atlanta Sky Signs, LLC and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

e. Ban­ner Tow Agree­ment – Aer­i­al Mes­sages, Inc. — Ratification

This item pro­vides for Board rat­i­fi­ca­tion of a Ban­ner Tow Agree­ment between Aer­i­al Mes­sages of Day­tona and Sales, Inc. and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

f. Pur­chase Order Re-Assign­ment for Amano McGann Park­ing Rev­enue Con­trol System

This item pro­vides for Board approval for re-assign­ment of an exist­ing pur­chase order for the pur­chase of upgrad­ed air­port park­ing rev­enue con­trol system/​point of sale (POS) equipment.

Mr. Scott made a motion to approve the Con­sent Agen­da. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Rejec­tion of Bids for Access Con­trol Sys­tem Update

This item pro­vides for Board approval rejec­tion of a sin­gle bid received for the Secu­ri­ty Sys­tem Upgrade Project at the Airport.

As part of the Airport’s FAA Air­port Improve­ment Pro­gram for FY18, a project was includ­ed to upgrade the air­port secu­ri­ty sys­tem to include the access con­trol, CCTV, and badg­ing oper­a­tions. Sub­se­quent­ly, the project was adver­tised for bid from March 14 through April 17, 2017 with bids being opened on April 17, 2017 at 2 p.m. CST. One bid was received on April 17, from GAC Con­trac­tors, Inc.

FAA guide­lines for bid­ding projects cov­ered under the FAA Air­port Improve­ment Pro­gram allow for accep­tance of a sin­gle bid pro­vid­ing the bid does not exceed 10 per­cent of the Architect/Engineer’s project esti­mate. The base bid esti­mate for this project was $979,000 (excludes bid alter­nates). GAC’s base bid was $1,313,466 rep­re­sent­ing a 34 per­cent price over base bid estimate.

Bid doc­u­ment pro­vi­sions allow for Owner’s rejec­tion of any/​all bid pro­pos­als. Since com­ple­tion of this project con­tin­gent upon receipt of a FAA AIP ⁹⁰⁄₁₀ Grant, and the Grant will not be offered due to the bid price over esti­mate. Staff and legal coun­sel rec­om­mend that the bid be reject­ed and the bid spec­i­fi­ca­tions be reviewed and mod­i­fied as nec­es­sary, and be re-advertised.

Mr. Glen McDon­ald made a motion to reject the sin­gle bid received from GAC, in an amount of $1,313,466, with the under­stand­ing the project will be re-adver­tised as soon as pos­si­ble and includ­ed in the Airport’s FAA grant appli­ca­tion and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Accep­tance of Joint Par­tic­i­pa­tion Agree­ment (JPA) with Flori­da Depart­ment of Trans­porta­tion (FDOT)

This item pro­vides for the accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Joint Par­tic­i­pa­tion Agree­ment (JPA) that will pro­vide fund­ing to con­struct an air­craft park­ing apron.

There are a lim­it­ed large air­craft park­ing posi­tions avail­able, and today the Air­port uti­lizes an area north of the Ter­mi­nal for park­ing of large air­craft. This are is locat­ed imme­di­ate­ly north of the Ter­mi­nal, and is reg­u­lar­ly used for large air­craft park­ing and an exist­ing ten­ant with large com­mer­cial air­craft. Addi­tion­al air­craft park­ing has been request­ed for prospec­tive MRO ten­ants con­sid­er­ing locat­ing facil­i­ties on air­port property.

A grant with the Flori­da Depart­ment of Trans­porta­tion has been pro­grammed for the State’s upcom­ing fis­cal year (FY18), which begins July 1, 2017. The Grant, enti­tled Con­struc­tion Air­craft Park­ing Apron, will pro­vide fund­ing for the fol­low­ing projects:

An air­craft park­ing apron of approx­i­mate­ly 150’x 300’ to accom­mo­date all clas­si­fi­ca­tions of air­craft is required. The apron shall include paving, drainage, stormwa­ter man­age­ment sys­tem mod­i­fi­ca­tions, poten­tial relo­ca­tion of some exist­ing util­i­ties, apron mark­ings, final grad­ing, grass­ing, and oth­er com­po­nents relat­ed to the project. The project will be locat­ed south of the Fuel Farm. The project will be bid and award­ed by the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Mr. Scott made a motion to accept the FDOT Joint Par­tic­i­pa­tion Agree­ment, and approval of a res­o­lu­tion that allows for the Board Chair­man or his designee to exe­cute the required doc­u­ments. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Moore Com­mu­ni­ca­tion Group Pre­sen­ta­tion – ​“ESCAPE” Campaign

Ms. Katie Spill­man deliv­ered a pre­sen­ta­tion to the Board regard­ing the new ESCAPE Cam­paign. The new cam­paign high­lights cities where ECP is pro­vid­ing direct and non-stop ser­vice. The web­site offers vis­i­tor guides, air­port infor­ma­tion and links to the air­lines fly­ing to those cities.

Ms. Spill­man also dis­cussed the new land­ing page, track­ing user clicks and clicks to air­line web­pages, the Pan­do­ra Radio and ban­ner ads, two tele­vi­sion com­mer­cials, bill­board ads that began on May 1^st, and a sweep­stakes give­away run­ning through December.

May 23^rd was the air­ports 7^th anniver­sary in the new loca­tion and May’s ECP Perk cel­e­brates that with hand­ing out cook­ies to passengers.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that Vice Chair­man Del Lee was appoint­ed by the Pana­ma City Beach City Com­mis­sion­ers for four more years as an ECP Board member.

Mr. McClel­lan updat­ed the Board on ground trans­porta­tion, say­ing that Uber had over 1,000 rides last month and that less than 5 of the queue con­tract ground trans­porta­tion com­pa­nies switched to pre-arranged pick-ups even after they were giv­en a dead­line extension.

Mr. McClel­lan said that the DeTect Drone Soft­ware, installed at ECP, has become very pop­u­lar and is con­sid­ered to be an indus­try stan­dard accord­ing to an Air­port Improve­ment Mag­a­zine arti­cle.

Mr. McClel­lan also said that the sales tax audit was com­plet­ed last month and some of the inter­est and all of the penal­ties owed have been waived.

Ms. Bec­ca Hardin, from Bay EDA, addressed the Board regard­ing GKN. Gov­er­nor Rick Scott attend­ed GKN’s ​“Wel­come” break­fast and every­one was able to tour the build­ing. GKN’s arrival at ECP has opened doors for oth­er pos­si­ble busi­ness oppor­tu­ni­ties. Ms. Hardin also updat­ed the Board on the Pom­pano Project, stat­ing that there is a sol­id pro­pos­al with Space Flori­da, who is work­ing on finan­cial pro­cure­ment. She also added that the MRO Show in Orlan­do has led to sev­er­al leads and one of those is com­ing to ECP for a vis­it. Ms. Hardin also dis­cussed that at the Air­craft Inte­ri­ors Show in Ham­burg, Ger­many Air­bus is telling sup­pli­ers to go to the Unit­ed States to sup­port the US oper­a­tion in Mobile, Alabama.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:35 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Russ Math­is, Chairman