MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., May 28, 2014 in the Air­port Board Room by Chair­man Pilcher.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Pilcher.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Carey Scott.

Pre­sen­ta­tion:

Fire Chief Jer­ry Swearin­gen addressed the Board and pro­vid­ed a pre­sen­ta­tion high­light­ing the airport’s recent full scale dis­as­ter drill, which is required by the Fed­er­al Avi­a­tion Admin­is­tra­tion to be con­duct­ed by all com­mer­cial ser­vice air­ports every three years. Chief Swearin­gen reviewed the train­ing exer­cise and dis­cussed the com­bined efforts of all the airport’s mutu­al aid partners.

Approval of Minutes:

The April 23, 2014 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the activ­i­ty report. Ms. Hen­der­son pre­sent­ed and reviewed the finan­cial report.

Con­sent Agenda:

a. Renew­al of Space/​Use Agree­ment – Gate­way Group One

This item pro­vid­ed for Board autho­riza­tion for the Exec­u­tive Direc­tor to renew the Space/​Use Agree­ment with Gate­way Group One.

b. Renew­al of Space/​Use Agree­ment – Key Lime Air

This item pro­vid­ed for Board autho­riza­tion for the Exec­u­tive Direc­tor to renew the Space/​Use Agree­ment with Key Lime Air.

c. Approve Trans­fer Agree­ment with FAA for VOR Doppler Con­ver­sion Kit

This item pro­vid­ed for Board approval for the trans­fer of own­er­ship of the VOR Doppler Con­ver­sion Kit locat­ed at the air­port, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute the Trans­fer Agree­ment between the FAA and the District.

Fol­low­ing Board dis­cus­sion, Ms. Moliter­no made a motion to approve all three items on the Con­sent Agen­da. Mr. Bruett sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Rat­i­fi­ca­tion of Emer­gency Repairs from Storm Damage

This item pro­vides for Board rat­i­fi­ca­tion of expens­es incurred dur­ing the storm which occurred on April 30, 2014.

On April 30, 2014, the Pan­han­dle of Flori­da was sig­nif­i­cant­ly impact­ed by a storm sys­tem which brought tor­ren­tial rains in a rel­a­tive­ly short peri­od of time, caus­ing sig­nif­i­cant dam­age to the facil­i­ty and grounds at the airport.

After an assess­ment of the prop­er­ty, an inspec­tion was per­formed by air­port staff, air­port engi­neers, and rep­re­sen­ta­tives from Bay Coun­ty Emer­gency Man­age­ment. The inspec­tions iden­ti­fied approx­i­mate­ly 25 loca­tions where the storm caused extreme dam­age or dam­age that was exac­er­bat­ed by the sheer quan­ti­ty of water that was on the air­port. Of these loca­tions, six areas were iden­ti­fied that required imme­di­ate repair in order to main­tain the stormwa­ter sys­tem and reduce any fur­ther damage.

The emer­gency repairs are being com­plet­ed by Phoenix Con­struc­tion Ser­vices, as Phoenix is already mobi­lized on site com­plet­ing anoth­er project, had met the nec­es­sary secu­ri­ty require­ments and could begin work immediately.

The esti­mat­ed cost of the emer­gency repairs is not to exceed $137,500 with a con­tin­gency of $12,600. There was an emer­gency Task Order required for ZHA for the assess­ment, inspec­tion and over­sight ser­vice for the emer­gency repairs in the amount of $19,900. The work will be accom­plished by ZHA and Buchan and Harper.

Funds are avail­able in the FY 13 bud­get for the repair costs. Addi­tion­al­ly, an insur­ance claim has been sub­mit­ted for the dam­age caused by the storm, and staff has begun the process of a FEMA Claim for emer­gency repairs.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the rat­i­fi­ca­tion of the repair costs in an amount not to exceed $170,000 for the emer­gency repairs asso­ci­at­ed with the April 30, 2014 weath­er event. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board on the sta­tus of the Ramp Expan­sion Project and the instal­la­tion of two new side­walks, one locat­ed in front of the ter­mi­nal build­ing pro­vid­ing access to the short term, cov­ered and employ­ee park­ing lots, and the oth­er pro­vid­ing access to the Pub­lic Safe­ty Building.

Mr. McClel­lan advised the Board that on May 22, 2014, air­port staff part­nered with ten­ant man­age­ment and cel­e­brat­ed the 4th anniver­sary of the open­ing of the air­port with a hot dog cook­out for all air­port employees.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:30 a.m. (CST).

Closed Exec­u­tive Session:

Board Mem­bers entered into Closed Exec­u­tive Ses­sion at 9:35 p.m. (CST) to dis­cuss lit­i­ga­tion mat­ters regard­ing KBR, et al, to the extent autho­rized under Flori­da Statute 286.011(8).

Those in atten­dance for the Closed Exec­u­tive Ses­sion were as follows:

  • John Pilch­er, Chairman 
  • Till Bruett, Vice Chairman
  • Dawn Moliter­no, Board Member 
  • Chris Fore­hand, Board Member
  • Russ Math­is, Board Member 
  • Del Lee, Board Member
  • Park­er McClel­lan, Exec­u­tive Director 
  • Franklin Har­ri­son, Air­port Attorney
  • Nick Ben­i­nate, Air­port Attor­ney Ross McCloy, Air­port Attorney 
  • Court Reporter

The Closed Exec­u­tive Ses­sion end­ed at approx­i­mate­ly 10:40 a.m. (CST).


Pat­ty Mitchell, Exec­u­tive Sec­re­tary John Pilch­er, Chairman