March 2023 Meeting Minutes

MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

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Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., March 29, 2023 by Chair Hol­ly Melzer. 

The Invo­ca­tion was giv­en by Vice Chair Sheldon.

The Pledge of Alle­giance was led by Mr. Glen McDonald.

Roll was called. In atten­dance were: Mrs. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Mr. Will Cramer, Vice Chair Mark Shel­don and Chair Hol­ly Melzer.

Chair Melz­er asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Chair Melz­er asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, to make a motion to accept the Agenda.

Mr. Glen McDon­ald made a motion to accept the Agen­da, and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Employ­ee Recognition: 

Mr. Park­er McClel­lan rec­og­nized Mr. Charles Nor­dan, who is retir­ing this month. Mr. Nor­dan start­ed work­ing at the Air­port in 2012 as a Main­te­nance I employ­ee. When there was a need for a CDL dri­ver at the Air­port, Mr. Nor­dan took class­es and became a licensed CDL dri­ver and was pro­mot­ed to Main­te­nance II. Mr. McClel­lan, on behalf of the Board and Air­port Staff, expressed appre­ci­a­tion and thanked Mr. Nor­dan for his ser­vice. Mr. Nor­dan said that he enjoyed work­ing at the Air­port and watch­ing it grow over the last sev­er­al years. He said that he appre­ci­at­ed everyone.

Tri­en­ni­al Drill Update:

Mr. McClel­lan intro­duced Air­port Fire Chief Jer­ry Swearin­gen, who gave a brief­ing on the Tri­en­ni­al Drill that took place on Feb­ru­ary 22, 2023 at the air­port. The Drill is required every three years per the FAA Part 139 require­ments, and is an impor­tant exer­cise for mutu­al aid not only to this Air­port, but also for all of the munic­i­pal­i­ties that par­tic­i­pate in the drill. The drill also ensures that our Staff is pre­pared to keep pas­sen­gers safe. This is a chance to exer­cise the emer­gency plan to pre­pare staff and our com­mu­ni­ty part­ners to deal with a plane crash if it hap­pens at the air­port. This year was the largest drill that ECP has ever con­duct­ed. There were 221 par­tic­i­pants from 24 dif­fer­ent orga­ni­za­tions. Numer­ous Arnold High School and North Bay Haven High School stu­dents par­tic­i­pat­ed as plane crash vic­tims with real­is­tic make­up to mim­ic injuries, as well as act­ing as friends and fam­i­ly of pas­sen­gers in the sce­nario. We reached out to the Pen­saco­la Air Sta­tion Fire Depart­ment, who brought over a burn train­ing prop to make the drill as real­is­tic as pos­si­ble. The Con­trol Tow­er did a real­is­tic ring down, ECP Fire­fight­ers respond­ed to the mock­up scene and attacked the fire with roof tur­rets, then tran­si­tioned into fight­ing the fire from the ground. A Bay Coun­ty Fire Depart­ment tanker was brought in as mutu­al aid to resup­ply the Airport’s crash trucks. The Air­port Main­te­nance Divi­sion respond­ed with the Airport’s Med­ical Response Trail­er and set up a patient col­lec­tion point near the triage loca­tion and set up stretch­ers. The fire­fight­ers then triaged the ​“vic­tims” and cod­ed the sever­i­ty of their injuries by col­ors. Bay Coun­ty EMS and Pana­ma City Beach Fire­fight­ers then start treat­ing the patients and coor­di­nate trans­port to near­by hos­pi­tals. Mean­while, inside the Fam­i­ly Reunion Cen­ter, the Amer­i­can Red Cross and the Air­lines ver­i­fied and con­tact­ed fam­i­ly mem­bers. Chief Swearin­gen said the Drill was a suc­cess and that he had received pos­i­tive feed­back. Mr. McClel­lan added that with­out the mutu­al aid efforts pro­vid­ed from oth­er depart­ments and agen­cies, the drill would not have been suc­cess­ful. He rec­og­nized the Pana­ma City Beach Police Chief and Fire Chief for their efforts and per­son­al­ly thanked Vice-Chair Mark Shel­don, the May­or of Pana­ma City Beach. 

Hid­den Dis­abil­i­ties Sun­flower Pro­gram:

Mr. McClel­lan intro­duced Mr. Trevor Phillips, Oper­a­tions Agent and announced that Mr. Phillips is leav­ing the Air­port on April 21^st to train with the FAA to be an Air Traf­fic Con­troller. Mr. Phillips gave a pre­sen­ta­tion about the Hid­den Dis­abil­i­ties Sun­flower Pro­gram. The pro­gram start­ed in 2016 in Eng­land, and has since gone world­wide. It is a dis­creet way for the Air­port to sup­port pas­sen­gers with hid­den dis­abil­i­ties that are not eas­i­ly rec­og­niz­able. By wear­ing a yel­low sun­flower in the form of a lan­yard or pin, staff with­in the Air­port will be able to sup­ply these pas­sen­gers with the assis­tance, under­stand­ing, and patience they need to nav­i­gate trav­els eas­i­er. Train­ing will be pro­vid­ed to all air­port team mem­bers, and the lan­yards will be avail­able at the Air­port, and infor­ma­tion about the pro­gram will be added to the Air­port Website. 

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports. Year to date the Air­port had a 2.5% increase in total pas­sen­gers. Load fac­tors con­tin­ue to be strong. Mr. McClel­lan was in Chica­go last week for ROUTES Amer­i­ca for air ser­vice devel­op­ment and met with all four of the air­lines that oper­ate out of the Air­port. South­west Air­lines will be increas­ing to 26 flights on Sat­ur­days this sum­mer. Unit­ed Air­lines will also be increas­ing ser­vice. Amer­i­can is upgauge­ing to main­line jets instead of region­al jets for some of flights. Delta leased 37 737 — 900s, which allow an addi­tion­al 60 seats per flight, equat­ing to about 400 addi­tion­al pas­sen­gers a day. Mr. McClel­lan said that he is very opti­mistic about the sum­mer. The Air­port remains around 20% of mar­ket share, and he is hope­ful that that num­ber will rise. 

Ms. Dar­lene Gor­don pre­sent­ed the first 5 months of the Fis­cal Year end­ing Feb­ru­ary 28, 2023. In the month of Feb­ru­ary, total cash increased $3 mil­lion. Com­pared to last year, cash increased $9 mil­lion for a total bal­ance of $39.1 mil­lion. Of that num­ber, unre­strict­ed cash is $28.2 mil­lion and restrict­ed cash is $10.9 mil­lion. In the first quar­ter of 2023, total lia­bil­i­ties decreased $3 mil­lion due to the air­line set­tle­ment pay­ment. Excess rev­enues over expen­di­tures to date are $5.7 mil­lion. Oper­at­ing Rev­enues account for $3.1 mil­lion with Non-Oper­at­ing Rev­enues mak­ing up the remain­ing $2.6 mil­lion in grants, CFC’s and PFC’s. Rev­enues remain strong and con­tin­ue to exceed bud­get. Oper­at­ing Rev­enues to date are 111% of bud­get. Park­ing, Ground Trans­porta­tion and Ter­mi­nal Rev­enue are espe­cial­ly strong. Mr. McClel­lan rene­go­ti­at­ing rent with TSA attrib­uted to an increase in rev­enues. Inter­est income is high­er due to the change to Tru­ist. Per­son­nel is at 92% of bud­get. We have had 6 new hires since Octo­ber, and cur­rent­ly have sev­er­al posi­tions open that we are try­ing to fill. Gen­er­al Oper­at­ing Expens­es are at 90% of bud­get. Most accounts are with­in bud­get. Oper­at­ing Rev­enues are $1.2 mil­lion above bud­get. Look­ing at the 1^st five months of the year, we con­tin­ue to make sound deci­sions with the budget. 

Con­sent Agenda:

a. Board Meet­ing Min­utes – Feb­ru­ary 15, 2023

This Item pro­vid­ed for Board approval of the Feb­ru­ary 15, 2023 Board Meet­ing Minutes.

b. Approve Assign­ment of Lease – 40Thirty1 to Ade­laide Hangar 1, LLC

This item pro­vides for Board approval of the assign­ment of the Thir­ty-Year Land Lease Agree­ment dat­ed Feb­ru­ary 27, 2019, between 40Thirty1, LLC and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict (Dis­trict) to Ade­laide Hangar 1, LLC, a Flori­da lim­it­ed lia­bil­i­ty company. 

Staff was recent­ly con­tact­ed by 40Thirty1, LLC, and informed that 40Thirty1 had sold their hangar, locat­ed at 5231 John­ny Reaver A2, to Ade­laide Hangar, LLC, and request­ed con­sent and approval from the Dis­trict to assign the lease to Ade­laide Hangar 1, LLC.

Under the cur­rent Land Lease Agree­ment between 40Thirty1, LLC and the Dis­trict, 40Thirty1, LLC can­not assign or oth­er­wise trans­fer rights and oblig­a­tions under the lease with­out pri­or writ­ten con­sent from the District.

The approval of this lease assign­ment will have no impact on the Air­port Oper­at­ing and Cap­i­tal Bud­get as Rents and Fees Payable to Dis­trict will remain as pro­vid­ed for in the orig­i­nal Land Lease between 40Thirty1, LLC and the District.

Staff rec­om­mends the Board approve the land lease assign­ment from 40Thirty1, LLC to Ade­laide Hangar 1, LLC con­tin­gent upon com­ple­tion of the hangar sale between 40Thirty1, LLC and Ade­laide Hangar 1, LLC.

c. Approve Res­o­lu­tion to Extend FDOT Joint Par­tic­i­pa­tion Project #423599 – 2

This Res­o­lu­tion extends the project time for Flori­da Depart­ment of Trans­porta­tion (FDOT) Pub­lic Trans­porta­tion Grant Agree­ment #423599 – 2.

As part of the Airport’s ongo­ing FDOT Joint Par­tic­i­pa­tion Grant Agree­ment pro­gram a project is cur­rent­ly ongo­ing enti­tled ​“Design North Con­course Expan­sion”. This project was to be com­plet­ed by June 30, 2023. In light of com­ments and feed­back from the TSA regard­ing the TSA Screen­ing Check­point Expan­sion com­po­nent of the project it has been deter­mined that addi­tion­al time is nec­es­sary to ade­quate­ly address the Screen­ing Check­point Expan­sion. As such, the Air­port has received a time exten­sion to the afore­men­tioned grant agree­ment to June 30, 2024 pend­ing res­o­lu­tion from the Board.

As per State of Flori­da guide­lines FDOT allows for changes to Pub­lic Trans­porta­tion Grant Agree­ments with Res­o­lu­tion from the receiv­ing authority.

There is no antic­i­pat­ed impact to the Airport’s cur­rent FY Bud­get as this res­o­lu­tion address­es the project time and exist­ing fund­ing avail­abil­i­ty of the PTGA agreement.

Staff rec­om­mends the adop­tion of a Res­o­lu­tion to Extend FDOT Pub­lic Trans­porta­tion Grant Agree­ment #423599 – 2 from June 30, 2023 to June 30, 2024.

Mrs. Vic­to­ria Williams made a motion to accept the Con­sent Agen­da, and Mr. Glen McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approve ZHA Task Order #54‑D – Esca­la­tor CMAR Selec­tion & Equip­ment Purchase

Mr. David Scrug­gs with ZHA explained that because of the com­plex­i­ty of installing an addi­tion­al esca­la­tor in the Ter­mi­nal, it was decid­ed that a Con­struc­tion Man­ag­er at Risk is need­ed to work with ZHA while dur­ing instal­la­tion design to assist with solu­tions on the best way to com­plete the instal­la­tion. ZHA will man­age the CM and the archi­tects to make sure that process moves smoothly. 

This item pro­vides for the Board’s approval of Task Order #54‑D to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form pro­fes­sion­al ser­vices for the Esca­la­tor Addi­tion Project — Con­struc­tion Man­ag­er at Risk Selec­tion and Nego­ti­a­tion and Equip­ment Solicitation.

As part of the Ter­mi­nal Devel­op­ment Pro­gram, the Esca­la­tor Addi­tion project will acquire and install a sec­ond esca­la­tor to be placed adja­cent to the exist­ing esca­la­tor locat­ed near gates 4 and 5 in the Ter­mi­nal so as to pro­vide both up and down esca­la­tor ser­vice at that loca­tion. The project will also include the removal and relo­ca­tion of the exist­ing stairs between the con­course sec­ond lev­el and gates 6 and 7 locat­ed at ground level. 

This Task Order includes con­sul­tant ser­vices for the solic­i­ta­tion, selec­tion, and con­tract nego­ti­a­tion of a Con­struc­tion Man­ag­er at Risk (CMAR) for the esca­la­tor addi­tion as well as the solic­i­ta­tion of the Esca­la­tor Equipment.

The not-to-exceed amount for this Task Order is $9,800 and will be fund­ed through the use of Unre­strict­ed Air­port Funds and will be includ­ed with future grant opportunities. 

Staff rec­om­mends Board approval of Task Order #54‑D – Esca­la­tor Addi­tion Project — Con­struc­tion Man­ag­er at Risk Selec­tion and Nego­ti­a­tion and Equipment.

Board mem­bers are con­cerned with the addi­tion­al cost of hav­ing to hire some­one else in addi­tion to ZHA to get the esca­la­tor project done. Also, the Task Order was not word­ed cor­rect­ly in the sec­tion that indi­cat­ed whether or not ZHA will actu­al­ly man­age the CMAR. The Board asked for clar­i­fi­ca­tion. Once the deci­sion on the ver­biage was made, the Agen­da Item was ready for a vote.

Mrs. Vic­to­ria Williams made a motion to approve ZHA Task Order #54‑D – Esca­la­tor CMAR Selec­tion & Equip­ment Pur­chase, and Mr. Matt Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Approve ZHA Task Order #62‑C – Ter­mi­nal Design – Amend­ment of Task Order #62‑A

Mr. David Scrug­gs explained that this item is a revised ver­sion of the Task Order from last month’s Board Meeting.

This item pro­vides for the Board’s approval of an Amend­ment to Task Order #62‑A to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form design for the North Ter­mi­nal Expan­sion Project

As part of the Ter­mi­nal Devel­op­ment Pro­gram, the North Ter­mi­nal Expan­sion will be an addi­tion to the Build­ing to the north to allow for up to three new gate hold rooms, expand­ed bag­gage claim and new pas­sen­ger cir­cu­la­tion from the expand­ed and recon­fig­ured pas­sen­ger screen­ing check­point. Addi­tion­al ancil­lary spaces are also pro­vid­ed to meet pas­sen­ger needs.

The orig­i­nal con­cept includ­ed an approx­i­mate­ly 65,000 SF addi­tion to extend the Build­ing to the north. As the Ter­mi­nal Expan­sion Pro­gram devel­oped, the need for addi­tion­al space was nec­es­sary in order to ensure the expand­ed Ter­mi­nal gained effi­cien­cies to meet the needs of our diverse pas­sen­ger mix. Some of the effi­cien­cies include the expand­ed pas­sen­ger ingress and egress loca­tions at the check­point, relo­ca­tion of the exist­ing mechan­i­cal room at the north end of the build­ing, to allow for cir­cu­la­tion to the new expan­sion and the addi­tion of new ver­ti­cal cir­cu­la­tion space. The improve­ments will help move pas­sen­gers to both the exist­ing east con­course and the new con­course expan­sion and will help decrease pas­sen­ger con­ges­tion and lim­it cross­ing pas­sen­ger flow. Addi­tion­al­ly, it will offer a broad­er scope of option­al pas­sen­ger ser­vice require­ments and accom­mo­da­tions. In order to address these issues, the build­ing addi­tion has expand­ed to approx­i­mate­ly 82,000 SF.

An addi­tion­al $313,795 of pro­fes­sion­al fees are request­ed and are based the expand­ed size of the build­ing, addi­tion­al pro­gram­ming time to work through numer­ous poten­tial alter­na­tive solu­tions, an expand­ed scope of low voltage/​data and secu­ri­ty, and the addi­tion of the Con­struc­tion Man­ag­er at Risk solic­i­ta­tion and nego­ti­a­tion ser­vices (which was not includ­ed in the orig­i­nal design Task Order.) Addi­tion­al­ly, this Task Order removes the inte­ri­or decorating/​design ser­vices which will be includ­ed in a sep­a­rate task order. 

The Task Order Amend­ment with a not-to-exceed amount of $313,795 will be added to the exist­ing Task Order #62‑A and will be reti­tled as Task order #62‑C with a total fee for design of $1,724,617. Fund­ing for this Task Order will be through the use of Unre­strict­ed Air­port Funds and will be includ­ed with future grant opportunities. 

Staff rec­om­mends Board approval of Task Order #62‑C (Amend­ment to Task Order #62‑A) for Design Ser­vices for the North Ter­mi­nal Expansion.

The Board was con­cerned about the time­line of the Sched­ule of Ser­vices on the Project and asked if there were any liq­ui­dat­ed dam­ages in the con­tract. Legal Coun­sel said there is not, but advised that if the time­line is not met, the Air­port has the abil­i­ty to ter­mi­nate the con­tract. Vice Chair Shel­don request­ed that if ZHA does not meet the time­line they set, the Air­port be able to decrease that cost of the project for cov­er­age of liq­ui­dat­ed dam­age. Legal coun­sel said the con­tract is up for renew­al in May and at that time a Pro­vi­sion Iden­ti­fi­ca­tion Clause can be added to the con­tract and negotiated. 

Mr. Will Cramer made a motion to approve ZHA Task Order #62‑C – Ter­mi­nal Design – Amend­ment of Task Order #62‑A, and Mr. Matt Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed 6 – 1, with Vice Chair Shel­don in opposition.

c. Approve ZHA Task Order #62‑D — Ter­mi­nal Bag Claim Design

Mr. David Scrug­gs explained that ini­tial­ly the exist­ing bag claim equip­ment was to be relo­cat­ed into the new ter­mi­nal expan­sion. It was sub­se­quent­ly deter­mined the old equip­ment was not the cur­rent equip­ment being deployed by TSA. The old equip­ment can stay in oper­a­tion until the new equip­ment is installed. This would make it more effi­cient once the switch to the new equip­ment occurs while lim­it­ing incon­ve­nience to passengers. 

This item pro­vides for the Board’s approval of Task Order #62‑D to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form design and bid doc­u­ment prepa­ra­tion ser­vices for the North Ter­mi­nal Expan­sion Project – Bag­gage Claim Design.

As part of the Ter­mi­nal Devel­op­ment Pro­gram, the North Ter­mi­nal Expan­sion will be an addi­tion to the Build­ing to the north to allow for up to three new expand­ed gate hold rooms, expand­ed bag­gage claim and new pas­sen­ger cir­cu­la­tion from the expand­ed and recon­fig­ured pas­sen­ger screen­ing check­point. Addi­tion­al ancil­lary spaces are also pro­vid­ed to meet pas­sen­ger needs.

Ini­tial con­cepts for the project includ­ed relo­ca­tion of exist­ing bag­gage claim devices and sup­port equip­ment to the North Ter­mi­nal Expan­sion addi­tion. Fol­low­ing the ini­tial devel­op­ment plan­ning stage, it was deter­mined that relo­ca­tion of the bag­gage claim area was nec­es­sary. An addi­tion­al con­sid­er­a­tion was the age and use­ful life of exist­ing equip­ment. Exist­ing bag­gage claim carousels are 13 years old with an expect­ed use­ful life of between 15 and 20 years. This fact com­bined with the addi­tion­al build­ing space required result­ed in the rec­om­men­da­tion to design for the instal­la­tion of four (4) new, larg­er-capac­i­ty bag­gage claim devices. This Task Order includes the design of four (4), new bag­gage claim devices.

The not-to-exceed amount for this Task Order is $297,500 and will be fund­ed through the use of Unre­strict­ed Air­port Funds and will be includ­ed with future grant opportunities. 

Staff rec­om­mends Board approval of Task Order #62D – North Ter­mi­nal Expan­sion – Bag­gage Claim Design.

The Board asked many ques­tions about Task Order #62‑C where fees where already were already being charged for the design of the Ter­mi­nal Expan­sion. Mr. Scrug­gs explained this is sep­a­rate from the build­ing design and falls under equip­ment design. The Board is con­cerned with get­ting charged twice for the design of the bag­gage claim area. It is believed the cost was already cov­ered with a ​“not to exceed amount” in a pre­vi­ous Task Order. The Board asked if the Task Order can be approved with no new con­sult­ing fees. Legal Coun­sel said that the Task Order would have to be amend­ed and ZHA would need to approve the amend­ment. Mr. Scrug­gs agreed to nego­ti­ate the cost of the Task Order to reflect the hourly rate ​“not to exceed” of $7,500 and the Allowance adjust­ed to $0. With that adjust­ment in agree­ment, the Board took the vote.

Vice Chair Shel­don made a motion to approve ZHA Task Order #62‑D — Ter­mi­nal Bag Claim Design, with an adjust­ment to reflect the hourly rate ​“not to exceed” of $7,500 and the Allowance to be adjust­ed to $0. Ms. Vic­to­ria Williams sec­ond­ed the motion. The vote was tak­en and the motion passed 6 – 1 with Mr. McDon­ald in opposition. 

There was a break tak­en and the Board Meet­ing recon­vened at 10:30 a.m.

d. Approve ZHA Task Order #62‑E – Ter­mi­nal Expan­sion CMAR RFP & Nego­ti­a­tion & Pre-con Services

Mr. David Scrug­gs explained that solic­i­ta­tion for CMAR was con­duct­ed and that 5 con­trac­tors sub­mit­ted pro­pos­als. This Task Oder is for the CMAR selec­tion and relat­ed ser­vices asso­ci­at­ed through the end of the Ter­mi­nal Expan­sion project. This is the last Task Order that will be sub­mit­ted for the Ter­mi­nal Expan­sion Project.

This item pro­vides for the Board’s approval of Task Order #62‑E to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form pro­fes­sion­al ser­vices for the North Ter­mi­nal Expan­sion — Con­struc­tion Man­ag­er at Risk Solic­i­ta­tion, Selec­tion, Con­tract Nego­ti­a­tion, and Pre-Con­struc­tion Man­age­ment Pro­fes­sion­al Services.

As part of the North Ter­mi­nal Expan­sion Project, a Con­struc­tion Man­ag­er at Risk (CMAR) will be pro­cured to active­ly man­age the over­all con­struc­tion por­tion of the expan­sion. The Con­struc­tion Man­ag­er at Risk will be respon­si­ble for all work and mate­ri­als nec­es­sary to com­plete the North Ter­mi­nal Expan­sion per con­struc­tion plans and specifications. 

This Task Order includes con­sul­tant ser­vices for the solic­i­ta­tion, selec­tion, con­tract nego­ti­a­tion, and pre-con­struc­tion man­age­ment of a Con­struc­tion Man­ag­er at Risk for the North Ter­mi­nal Expan­sion Project.

The not-to-exceed amount for this Task Order is $86,500 and will be fund­ed through the use of Unre­strict­ed Air­port Funds and will be includ­ed with future grant opportunities. 

Staff rec­om­mends Board approval of Task Order #62‑E – North Ter­mi­nal Expan­sion — Con­struc­tion Man­ag­er at Risk Selec­tion, Con­tract Nego­ti­a­tion, and Pre-Con­struc­tion Man­age­ment Pro­fes­sion­al Services.

Mr. Les McFat­ter made a motion to approve ZHA Task Order #62‑E – Ter­mi­nal Expan­sion CMAR RFP & Nego­ti­a­tion & Pre-con Ser­vices, and Vice Chair Shel­don sec­ond­ed the motion. The vote was tak­en and passed 5 – 2 with Vice Chair Shel­don and Mr. McDon­ald in opposition.

e. Approve ZHA Task Order #65 – Ter­mi­nal Inte­ri­or Design

As part of ongo­ing Ter­mi­nal Improve­ment Projects, it was deter­mined that a review of the inte­ri­or design ele­ments of the exist­ing Ter­mi­nal, North Con­course Build Out and North Ter­mi­nal Expan­sion was need­ed to ensure updat­ing and mod­ern­iz­ing as appro­pri­ate. It was deter­mined the ser­vices of an Inte­ri­or Design Pro­fes­sion­al would pro­vide the Air­port and con­sul­tant team with a full array of inte­ri­or design ele­ments. The sub­con­sul­tant for this effort will be Lori Bates Interiors.

The scope of ser­vices would include the following: 

1. Ter­mi­nal Ren­o­va­tion (Build­out of the 2^nd Floor Shell Space)

b. Review all inte­ri­or items already in the bid.
c. Iden­ti­fy advan­tages and dis­ad­van­tages of cur­rent inte­ri­or design ele­ments.
d. Iden­ti­fy what has worked for the own­er.
e. Con­firm design direc­tion.
f. Make selec­tion rec­om­men­da­tions on all inte­ri­or fin­ish­es need­ed for the new con­course area.
g. Shell space for future devel­op­ment of food ven­dors is not includ­ed at this time.
h. Selec­tion rec­om­men­da­tions include:

1. All ceil­ings, floor and walls finishes
2. Case­work pieces such as tick­et coun­ters and built-ins
3. Restroom details and selections
4. Floor or wall tile patterns 
5. Light­ing elements.
6. Art­work bud­get needs to be estab­lished to work with­in and to make selec­tions that fit with­in those parameters.

j. Reviewed sub­mit­tals and pass to the archi­tect for com­mu­ni­ca­tion and coor­di­na­tion with the contactor.

2. Exist­ing Ter­mi­nal Build­ing Design Upgrade

a. Once the new build­out design is approved, the exist­ing ter­mi­nal build­out will be reviewed to iden­ti­fy need­ed changes to the over­all facil­i­ty to give it a fresh look that is coor­di­nat­ed with the new design. Major design changes are not expect­ed, but some updates might be necessary. 

3. North Ter­mi­nal Expansion/​Improvements (New Construction)

a. Pro­vide all inte­ri­or design ser­vices for the new expand­ed ter­mi­nal to include the new TSA area, bag claim, new restrooms, new esca­la­tors, and a new elevator. 

b. The two-sto­ry cen­tral entry area will cre­ate a new point of entry with cir­cu­la­tion paths for the new and old con­cours­es. This space will need to be ser­vice­able while being aes­thet­i­cal­ly pleas­ing and func­tion­al. This can be a very excit­ing and imag­i­na­tive build­ing area. A state­ment needs to be cre­at­ed to sup­port the image and func­tion of the space. Col­ors and mate­ri­als will be select­ed to sup­port the design.

c. Con­sid­er­a­tion and pri­or­i­ty with the mate­ri­als and fin­ish­es meet ADA and all oth­er code require­ments as well as being durable and serviceable. 

The not-to-exceed amount for this Task Order is $54,435 will be fund­ed through the use of Unre­strict­ed Air­port Funds and will be includ­ed with future grant opportunities. 

Staff rec­om­mends Board approval of ZHA Task Order #65 for Inte­ri­or Design Ser­vices from Lori Bates Interiors.

Mr. Glen McDon­ald made a motion to approve ZHA Task Order #65 – Ter­mi­nal Inte­ri­or Design, and Mr. Will Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

f. Ground Trans­porta­tion Update

Mr. McClel­lan said that at the Feb­ru­ary Meet­ing, Mr. Richard­son brought some item for­ward from Ground Transportation’s per­spec­tive that need­ed to be addressed. Main­te­nance is clean­ing up the bird drop­pings dai­ly to ensure the area is more pre­sentable. The Air­port is look­ing into plac­ing bird deter­rents on the out­door rafter pip­ing in an attempt to elim­i­nate that area as being a habi­tat for birds. The Air­port feels exist­ing sig­nage inside and out­side the Ter­mi­nal is ade­quate. As far as the queue con­tract rate increase, that item is being brought before the Board at this time to seek approval. If approved, sig­nage will be replaced to reflect the rate increase. The Ground Trans­porta­tion Rules and Reg­u­la­tions need to be updat­ed. Once com­plet­ed, they will be pre­sent­ed to the Board for consideration. 

Chair Melz­er asked Mr. Richard­son if he had any com­ments. He explained that he still feels like the queue dri­vers are mak­ing a lot less than what Uber and Lyft charge their cus­tomers. He still feels the air­port ground trans­porta­tion own­ers are being more con­trolled when it comes to nego­ti­at­ing their fees than Uber and Lyft dri­vers. He sug­gest­ed a tier lev­el rate struc­ture. Mr. McClel­lan said he will not rec­om­mend allow­ing surge pric­ing sim­i­lar to Uber to the Board. He said it is not fair to charge high prices to air­port pas­sen­gers to reach their des­ti­na­tion. Board dis­cus­sion sug­gest­ed con­sid­er­ing anoth­er way to charge for rides, such as flat rates for cer­tain des­ti­na­tions, an air­port taxi app, as well as bet­ter sig­nage. The Board was in agree­ment that $3.00 might not be high enough, but agreed to pass the Res­o­lu­tion the way it is until fur­ther research can be done to deter­mine a fair agree­ment. Mr. McClel­lan said that he will set up a Ground Trans­porta­tion meet­ing so that he can hear from all of the own­ers and will col­lect data to deter­mine the best way to move for­ward and would present find­ings at next month’s Board Meeting.

Res­o­lu­tion to Autho­rize Ground Trans­porta­tion Provider Rate Increase

This Res­o­lu­tion pro­vides for Board approval for the increase to the per-mile rate that ground trans­porta­tion providers may charge. Approval would autho­rize the ground trans­porta­tion com­pa­nies with a queue con­tract to increase their rates from $2.75 per mile to a max­i­mum of $3.00 per mile, equat­ing to a 9.2% increase.

A num­ber of ground trans­porta­tion com­pa­nies have recent­ly expressed an inter­est in rais­ing the per-mile rate for trans­porta­tion ser­vices. The increase is request­ed to cov­er the costs of increased fuel, insur­ance, infla­tion, and oth­er oper­at­ing costs. For ref­er­ence pur­pos­es, the Con­sumer Price Index for the 12 months end­ing Feb­ru­ary 2023 was 6%. 

There are two types of Ground Trans­porta­tion Con­tracts, Queue and Pre-Arranged, with the Queue being the tra­di­tion­al taxi pick-ups. This rate change would only apply to Queue Con­tract Ground Trans­porta­tion Companies.

This item has no impact on the Airport’s FY 2023 Oper­at­ing and Cap­i­tal Budget. 

Staff rec­om­mends the adop­tion of a Res­o­lu­tion to autho­rize the 9.2% Ground Trans­porta­tion Rate Increase to a max­i­mum $3.00 per mile.

Vice Chair Shel­don made a motion to adopt the Res­o­lu­tion to Autho­rize Ground Trans­porta­tion Provider Rate Increase, and Mr. Glen McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

g. Dis­cus­sion – Sec­ond Gen­er­al Consultant

Mr. McClel­lan said that based on dis­cus­sion at the last meet­ing, Vice Chair Shel­don said we need­ed a sec­ond Gen­er­al Con­sul­tant. Mr. McClel­lan want­ed to make sure the Board wants staff to move for­ward with devel­op­ing the plan. Dis­cus­sion ensued regard­ing whether or not the Air­port should have a ded­i­cat­ed Gen­er­al Con­sul­tant on staff. Mr. McClel­lan said that with the vacan­cy of an Air­port Plan­ner, he may con­sid­er includ­ing that as well. He men­tioned there will be a Manager’s Retreat to dis­cuss a path mov­ing for­ward. Also dis­cussed was the pos­si­bil­i­ty of a Pur­chas­ing Manager/​Staff.

Con­struc­tion Updates (infor­ma­tion only):

a. Air­port Entrance Round­about and State Road (SR) 388 Realignment

Mr. Richard McConnell report­ed on the S.R. 388/​Airport Entrance Round­about and the con­struc­tion updates. The project is near­ing com­ple­tion and land­scap­ing has begun, irri­ga­tion has been test­ed. Pow­er lines have been pulled and are now wait­ing on FPL to drop the live pow­er feed for both the irri­ga­tion sys­tem and the air­port entrance sign, as well as a cou­ple of street lights.

b. Park­ing Lot Expansion

The site devel­op­er and the demo­li­tion team pre­pared the site at the over­flow lot ahead of sched­ule and asked if they could go ahead and move into the cell phone lot. Con­crete struc­tures and pip­ing have arrived for site prepa­ra­tion of the over­flow lot. The con­trac­tor has stat­ed they should have all of struc­tures placed by April 6, 2023, and begin back­fill­ing in prepa­ra­tion for the pave­ment of that lot. The fixed struc­tures for the cell phone lot are in place. They are now back­fill­ing and com­press­ing the soil and are near­ly ready for paving. They esti­mate 4 weeks and the cell phone lot will be up and oper­a­tional again.

c. Ter­mi­nal Buildout

Ter­mi­nal Con­course Build­out, the con­trac­tor has removed every­thing and are prepar­ing to start the build­out. They have to move some of the alarm-sen­si­tive fire sup­pres­sion sys­tem next as well as some of the HVAC duct­work that will be reused. 

d. Bag Make­up Expansion

They are cur­rent­ly doing as much work as they pos­si­bly can on both projects until they get the per­mit for the Bag Make­up area. Both per­mits are in the review process.

e. Sheltair

Pow­er has been relo­cat­ed out of Sheltair leased area. Steel is onsite in prepa­ra­tion for ver­ti­cal con­struc­tion of their addi­tion­al hangar. 

f. South­ern Sky Aviation

South­ern Sky Avi­a­tion is now mov­ing into their ver­ti­cal por­tion of the project. The site has been prepped and the entrance has been piped and filled in. They have start­ed foun­da­tion work this week and are begin­ning site lay­out for the hangars. Based on cur­rent plan­ning, March 26, 2024 is the antic­i­pat­ed com­ple­tion date for the South­ern Sky complex.

Plan­ning Update (infor­ma­tion only)

a. North Ter­mi­nal Expansion

1. Mr. David Scrug­gs cov­ered these updates dur­ing pre­vi­ous dis­cus­sions of the Task Orders.

Bay EDA Update (Infor­ma­tion Only):

Bec­ca Hard­ing gave the Bay EDA update. She was excit­ed to announce that they cur­rent­ly have 6 eco­nom­ic devel­op­ment projects that are active­ly work­ing here at the air­port. Project Maple has been in town for the last two days. She feels very con­fi­dent this project is going to move for­ward and hopes to fin­ish with­in the next month or so. It will be 215 new jobs and $30 mil­lion cap­i­tal invest­ment. The Air­port is still in the run­ning for Project Stam­per with 1800 new jobs and $1 bil­lion cap­i­tal invest­ment. They will make a deci­sion at the end of April. We will be meet­ing with Tur­bo 2 at the MRO Amer­i­c­as in Atlanta on ⁴⁄₁₈ and ⁴⁄₁₉. Project Ruby from Enter­prise, Flori­da will cre­ate 429 new jobs and $400 mil­lion cap­i­tal. Project Opal, also from Enter­prise with 630 jobs and $850 mil­lion cap­i­tal. Over the last 2 weeks we have met with Project Par­a­digm with 350 new jobs. She will con­tin­ue to keep every­one posted. 

Exec­u­tive Direc­tor Report:

Mr. McClel­lan gave the Exec­u­tive Direc­tor Report. The Admin Park­ing Lot will be removed in the next 30 – 45 days. There will be a change order next month to begin con­struc­tion of the new Admin Lot. 

Dis­cus­sion – Air­port Mar­ket­ing and Pub­lic Relations:

Giv­en the length of the meet­ing Chair Melz­er asked that the Air­port Mar­ket­ing and Pub­lic Rela­tions Dis­cus­sion be moved to anoth­er time. The Moore Agency agreed to reach out to sched­ule anoth­er time.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 11:30 a.m.

Next meet­ing is sched­uled: April 26, 2023 – Board Meet­ing 9:00 a.m.

________________________________

Lisa Brady, Exec­u­tive Assistant 

________________________________

Hol­ly Melz­er, Chair