June 2016 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., June 22, 2016 by Vice Chair­man Mathis.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Vice Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Till Bruett and Mr. Carey Scott.

Approval of Minutes:

The May 25, 2016 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the Activ­i­ty Report and the Finan­cial Report.

Con­sent Agenda

a. Expen­di­ture of Air­port Police Fed­er­al For­fei­ture Funds

This item pro­vides for Board approval for the expen­di­ture of For­fei­ture Funds to pur­chase police weapons and a safe­ty vehicle.

Mr. Pilch­er made a motion to approve the expen­di­ture of For­fei­ture Funds for the pur­chase of weapons from Lou’s Police Dis­trib­u­tors, Inc., under state con­tract pric­ing in an amount not to exceed $5,000.00, and approval to pur­chase a 4WD ATV type safe­ty vehi­cle from Flori­da Coast Equip­ment, Inc., under state con­tract pric­ing in an amount not to exceed $10,000.00, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any nec­es­sary doc­u­ments. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Ricon­do & Asso­ciates, Inc. – Air­port Con­sul­tant Services

This item pro­vides for Board approval for Ricon­do & Asso­ciates, Inc. to pro­vide assis­tance with the prepa­ra­tion of the 2016 Set­tle­ment Doc­u­ments, and assist with devel­op­ment of 2017 Rates and Charges.

In Octo­ber 2009, the Board select­ed Ricon­do and Asso­ciates, Inc. to pro­vide the Dis­trict with air­port con­sult­ing ser­vices. In that capac­i­ty, the Dis­trict has uti­lized Ricon­do and Asso­ciates for ser­vices asso­ci­at­ed with the devel­op­ment and nego­ti­a­tion of a new Air­line Use and Lease Agree­ment and air ser­vice devel­op­ment services.

This pro­posed work would pro­vide ser­vices to pre­pare the new Air­line Agree­ment, devel­op­ment of a Non-Sig­na­to­ry Air­line Agree­ment, cal­cu­la­tions of Rates and Charges for the FY2016 Set­tle­ment and to assist staff in devel­op­ment of the FY 2017 budget.

In 2015, Staff devel­oped an Air­line Agree­ment which will expire on Sep­tem­ber 30, 2020. This agree­ment is still good con­cep­tu­al­ly, but requires the rate mod­el to be updat­ed and validated.

Phase 1 of this Task Order will be to assist Staff in updat­ing and val­i­da­tion of the rate mod­el, as well as review­ing the final cal­cu­la­tions of the Air­line Rates and Charges. This Task Order will also assist with prepa­ra­tion of the doc­u­men­ta­tion for the air­line meet­ing and par­tic­i­pa­tion in that meeting.

Phase 2 of this Task Order will involve Set­tle­ment of the Rates and Charges for Fis­cal Year 2016. The Set­tle­ment efforts will include revi­sions and updates to the air­line rates and charges mod­el based on FY 2016 audit results, cal­cu­la­tion of actu­al air­line rates and charges for FY 2016, and rev­enue shar­ing and air­line set­tle­ment cal­cu­la­tions for the fis­cal year end­ing Sep­tem­ber 30, 2016.

The total cost of this Task Order is $43,665 and fund­ing is avail­able in the Air­port FY 2016 budget.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the Task Order with Ricon­do & Asso­ciates, Inc. to pro­vide assis­tance with the prepa­ra­tion of the 2017 Air­line Rates and Charges and to assist with the 2016 Set­tle­ment and sup­port­ing doc­u­men­ta­tion, and autho­riza­tion for the Exec­u­tive Direc­tor or his designee to exe­cute any nec­es­sary doc­u­ments. Ms. Sims sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. ZHA Task Order – Mod­i­fi­ca­tion of Stan­dards Plan­ning Services

This item pro­vides for Board approval of a Task Order with ZHA, Inc. for plan­ning ser­vices asso­ci­at­ed with a Mod­i­fi­ca­tion of Stan­dards (MOS) for Project Pompano.

The Air­port Mas­ter Plan and the Air­port Lay­out Plan iden­ti­fy the air­craft design group at every air­port. This infor­ma­tion is based on which air­craft reg­u­lar­ly oper­ate at the air­port. The North­west Flori­da Beach­es Inter­na­tion­al Air­port (ECP) cur­rent­ly has a des­ig­na­tion of Design Group III. Project Pom­pano will include air­craft in larg­er design groups.

The Fed­er­al Avi­a­tion Admin­is­tra­tion (FAA) has devel­oped a process for allow­ing larg­er air­craft to oper­ate at the air­port. In order to com­ply with FAA require­ments, the air­port must sub­mit an MOS to ensure that larg­er air­craft can safe­ly oper­ate and what improve­ments, if any, need to be made to the airfield.

The fol­low­ing are task require­ments to devel­op for sub­mis­sion of an MOS for ECP:

• Ver­i­fy air­craft design group, taxi­way design Group, required offsets
• Iden­ti­fy non-stan­dard run­way to taxi­way separations
• Iden­ti­fy non-stan­dard taxi­way to tax­i­lane separations
• Iden­ti­fy non-stan­dard run­way requirements
• Eval­u­ate pave­ment strengths and lim­its of impact
• Pre­pare A380 routes before take-offs and landings
• Pre­pare pave­ment and sub­struc­ture recommendations
• Coor­di­nate air­craft routes with air­port and con­trol tower
• Pre­pare air­craft route maps
• Pre­pare pro­posed Taxi­way Geom­e­try Plan
• Pre­pare updat­ed cost estimate
• Pre­pare Air­craft Park­ing Plan for pub­lic ramp
• Pre­pare vehic­u­lar access and Auto Park­ing Plan
• Pre­pare a Let­ter of Agree­ment (LOA) with local tower
• Coor­di­nate LOA with airport
• Coor­di­nate MOS and LOA with FAA and ADO for comments

The cost for this Task Order is not to exceed $27,800, and fund­ing is avail­able in the FY 2016 Budget.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the Task Order with ZHA, Inc. for the devel­op­ment of a Mod­i­fi­ca­tion of Stan­dards for new larg­er air­craft and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any nec­es­sary doc­u­ments. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan advised the Board that Har­ri­son Sale would be pre­sent­ing a sem­i­nar on Ethics Train­ing on June 29, 2016 at Lynn Haven City Hall.

Ms. Scar­lett Pha­neuf with the Bay Eco­nom­ic Devel­op­ment Alliance updat­ed the Board regard­ing the sta­tus of Project Gon­do­la and Project Pompano.

Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the FEMA claim.

Mr. McClel­lan advised the Board that due to the depar­ture of Mr. Chris Fore­hand, there is a vacan­cy on the Con­struc­tion Con­sul­tant Ser­vices Com­mit­tee. Mr. Russ Math­is vol­un­teered to serve as sec­ondary Board rep­re­sen­ta­tive. The com­mit­tee will now con­sist of Mr. Park­er McClel­lan, Mr. Richard McConnell, Mr. Dell Lee and Mr. Russ Mathis.

Mr. McClel­lan updat­ed the Board regard­ing the upcom­ing Request for Qual­i­fi­ca­tions for Ver­ti­cal Construction/​Light Com­mer­cial. He advised the Board that the RFQ would be going out soon.

Mr. Nick Ben­i­nate, Air­port Attor­ney, updat­ed the Board regard­ing the Lease Amend­ments with the cor­po­rate ten­ants. He advised that all the cor­po­rate ten­ants had been con­tact­ed and the paper­work completed.

Mr. McClel­lan advised the Board that Sil­ver Air­ways would be dis­con­tin­u­ing ser­vice from the Air­port in mid-August 2016. He stat­ed that Sil­ver Air­ways announced they would be focus­ing on ser­vice to Cuba.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:35 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Russ Math­is, Vice Chairman