June 2015 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., June 24, 2015 in the Board Room by Vice Chair­man Mathis.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Vice Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Chair­man Bruett and Ms. Meadows.

Approval of Minutes:

The May 27, 2015 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the Activ­i­ty Report and the Finan­cial Report.

Con­sent Agenda:

a. Dis­pos­al of Sur­plus Property

This item pro­vides for Board autho­riza­tion for the sale of sur­plus inven­to­ry items, specif­i­cal­ly a 1999 Dodge Dakota.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to dis­pose of the 1999 Dodge Dako­ta as sur­plus prop­er­ty and sell by elec­tron­ic auc­tion or dis­pose as appro­pri­ate. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Accept Joint Par­tic­i­pa­tion Agree­ment – Extend Air­port Infrastructure

This item pro­vides for Board accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Joint Par­tic­i­pa­tion Agree­ment (JPA) that will pro­vide fund­ing for var­i­ous air­port Infra­struc­ture Improvements.

A grant with the Flori­da Depart­ment of Trans­porta­tion has been pro­grammed for the State’s upcom­ing fis­cal year. The grant, enti­tled Extend Air­port Infra­struc­ture, will pro­vide fund­ing for the fol­low­ing projects:

• Design road­way and infra­struc­ture to the North of the exist­ing Ter­mi­nal Area in accor­dance with the Mas­ter Plan to pre­pare for future expan­sion and growth.
• Upgrade hard­ware and soft­ware for the exist­ing Run­way Light­ing Con­trol System.
• Upgrade the ground trans­porta­tion rev­enue con­trol system.
• Upgrade the bag­gage con­trol sys­tem to a sup­port­ed soft­ware system.
• Con­struct a slip road (turn­around) to allow a crossover between the north and south­bound entrance road in case of emergency.
• Pave the over­flow park­ing area to sup­port increased traffic.
• Design and con­struct hangar sup­port and infra­struc­ture to include road­ways, san­i­tary and potable water and oth­er util­i­ty infrastructure.

The total of this JPA is $1,600,000. The grant pro­vides 50% fund­ing for these projects, result­ing in a cost of $800,000 to each par­ty. Autho­riza­tion to issue a Notice to Pro­ceed would be request­ed from the Board before the funds would be obligated.

Accep­tance of this grant does not autho­rize expen­di­ture of any funds; how­ev­er, it makes the funds avail­able after exe­cu­tion by the Board Chair­man and the State.

Fol­low­ing Board dis­cus­sion, Mr. Lee made a motion to accept the Flori­da Depart­ment of Trans­porta­tion Joint Par­tic­i­pa­tion Agree­ment and approval of a Res­o­lu­tion that allows the Board Chair­man or his designee to exe­cute the required doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Approve Pur­chase – Air­field Light­ing Con­trol Sys­tem Equipment

This item pro­vides for Board approval for the pur­chase of upgrad­ed air­field light­ing con­trol and mon­i­tor­ing sys­tem equipment.

The air­port owns a com­put­er­ized light­ing sys­tem that con­trols and mon­i­tors the air­field light­ing in accor­dance with FAA reg­u­la­tions and guide­lines. The com­put­ers run on a Microsoft Win­dows XP oper­at­ing plat­form. In 2014, Microsoft dis­con­tin­ued tech­ni­cal sup­port for Win­dows XP ren­der­ing com­put­ers oper­at­ing on the sys­tem unser­vice­able in the event of failure.

This is an essen­tial sys­tem pur­chase. This equip­ment must be com­pat­i­ble with the airport’s oth­er air­field light­ing sys­tem com­po­nents and can only be pro­vid­ed by Coop­er Crouse-Hinds. This pur­chase has been iden­ti­fied for par­tic­i­pa­tion in a 50/50 Flori­da Depart­ment of Trans­porta­tion (FDOT) equip­ment grant sched­uled to be issued in July, 2015. This is a sole source purchase.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the sole source pur­chase of air­field light­ing con­trol and mon­i­tor­ing sys­tem equip­ment from Coop­er Crouse-Hinds in an amount not to exceed $50,000, and autho­riza­tion for the Board Chair­man or his designee to exe­cute the nec­es­sary doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board regard­ing the 2015 Jump­start Con­fer­ence he recent­ly attend­ed. He advised that he met with eight dif­fer­ent air car­ri­ers about estab­lish­ing ser­vice to ECP.

Mr. McClel­lan updat­ed the Board about his recent trip to Wash­ing­ton, DC to attend the US Con­tract Tow­er Asso­ci­a­tion (USC­TA) Pol­i­cy Board Meet­ing. He stat­ed the USC­TA Board is work­ing with the FAA to pre­vent future elim­i­na­tion of the program’s fund­ing and oth­er oper­a­tional issues.

Mr. McClel­lan reviewed the recent pre­sen­ta­tion giv­en to the Bay EDA regard­ing the part­ner­ship between the Bay EDA and the air­port and the growth of the airport.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:20 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Russ Math­is, Vice Chairman