June 2013 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., June 26, 2013 in the Air­port Board Room by Chair­man Pilcher.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Pilcher.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Ms. Dawn Moliterno.

Pre­sen­ta­tion:

Mr. Rick Koehne­mann was rec­og­nized and pre­sent­ed with a pro­peller in appre­ci­a­tion of his sev­en years of ser­vice to the Air­port Authority.

Mas­ter Plan Update:

Mr. Paul Puck­li, a con­sul­tant with RW Arm­strong, pro­vid­ed an update to the Board regard­ing the progress of the Mas­ter Plan Study. His pre­sen­ta­tion dis­cussed the sta­tus of the work com­plet­ed to date, as well as the future work efforts. He advised that a pub­lic work­shop has been sched­uled for Thurs­day, July 11, 2013 for mem­bers of the pub­lic to have an oppor­tu­ni­ty to review the progress of the Mas­ter Plan Study and ask any questions.

Approval of Minutes:

The May 22, 2013 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the activ­i­ty report. Ms. Hen­der­son pre­sent­ed and reviewed the finan­cial report.

Con­sent Agenda:

a. Approval of For­fei­ture Fund Expenditure

This item pro­vides for Board approval of a pro­posed expen­di­ture from State For­fei­ture Funds to pur­chase fif­teen bul­let proof vests for the Air­port Police Department.

Fol­low­ing Board dis­cus­sion, Mr. Bruett made a motion to approve the for­fei­ture fund expen­di­ture. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Ricon­do & Asso­ciates, Inc. – Con­sul­tant Ser­vices for Rates and Charges

This item pro­vides for Board approval for Ricon­do & Asso­ciates to pro­vide assis­tance with the prepa­ra­tion of Fis­cal Year 2014 rates and charges and the set­tle­ment rates and charges for Fis­cal Year 2013.

In Octo­ber 2009, the Board select­ed Ricon­do & Asso­ciates to pro­vide the Dis­trict with con­sult­ing ser­vices. To date the Dis­trict has uti­lized Ricon­do & Asso­ciates with the devel­op­ment and nego­ti­a­tion asso­ci­at­ed with a new Air­line Use and Lease Agree­ment, as well as air ser­vice devel­op­ment services.

This pro­posed work will pro­vide ser­vices to pre­pare air­line rates and charges pur­suant to the Air­line-Air­port Use and Lease Agree­ment. The first phase of these ser­vices will include devel­op­ment of the FY 2014 rates and charges with revi­sions based on air­port bud­getary require­ments, prepa­ra­tion of air­line meet­ing doc­u­ments and par­tic­i­pa­tion in the air­line bud­get review meet­ing. The sec­ond phase will include revi­sions to the air­line rates and charges based on FY 2013 audit results, cal­cu­la­tion of actu­al air­line rates and charges for FY 2013, rev­enue shar­ing and air­line set­tle­ment cal­cu­la­tions for the year end­ing Sep­tem­ber 30, 2013.

The pro­posed bud­get for this work is $46,660. Cur­rent­ly, $28,140 is con­tained in the approved FY 2013 bud­get, and the remain­ing $18,520 will be incor­po­rat­ed into the FY 2014 bud­get request.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the task orders for Ricon­do & Asso­ciates, Inc. to pre­pare FY 2014 rates and charges and actu­al cal­cu­la­tions for FY 2013 rates and charges, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Ground Trans­porta­tion Update: Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the first 30 days with Sun­shine Shut­tle pro­vid­ing ground trans­porta­tion ser­vices via the kiosk locat­ed in the bag­gage claim area. He dis­cussed the progress made dur­ing the first month of oper­a­tion, as well as the areas Sun­shine Shut­tle is work­ing to improve. He also stat­ed that a meet­ing was held with all own­ers and man­agers of the ground trans­porta­tion com­pa­nies who cur­rent­ly serve the air­port, in an effort to main­tain effec­tive com­mu­ni­ca­tion with all the par­ties who pro­vide ground trans­porta­tion ser­vices. He advised that com­plaints were being lodged against both enti­ties for var­i­ous issues and that Staff is mon­i­tor­ing the ground trans­porta­tion activ­i­ties to ensure com­pli­ance with the ground trans­porta­tion rules and regulations.

Stormwa­ter Man­age­ment Sys­tem Aug­men­ta­tion Project Update: Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of this project. He stat­ed the pro­ject­ed date for com­ple­tion is July 15, 2013, weath­er permitting.

Bay Air­craft Own­ers Hangar Door Update: Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of repair to the hangar door. He pro­vid­ed the Board with a sum­ma­ry of the activ­i­ties involved and the events that led up to the replace­ment door being ordered.

The hangars were orig­i­nal­ly con­struct­ed by RAM Con­struc­tion and Devel­op­ment. The hangars are Dean Met­al Build­ings with HydroSwing doors. The door com­pa­ny, HydroSwing, has gone out of busi­ness since the open­ing of the air­port. As a result of this com­pa­ny clo­sure, and due to the spe­cial­ty use of this type door, the air­port had to uti­lize Aero Door as a con­sul­tant and struc­tur­al engineer.

A detailed inspec­tion of all the hangar doors was com­plet­ed by Aero Door Inter­na­tion­al, LLC. To ensure com­pli­ance with the wind load require­ments, mod­i­fi­ca­tions will have to be made to the large hangar doors. The mod­i­fi­ca­tions include, but are not lim­it­ed to, push tube replace­ment and struc­tur­al welding.

The cost of the mod­i­fi­ca­tions is $53,181 with an addi­tion­al con­tin­gency fee (20%) of $10,600 for a total of $63,781. In an effort to help resolve this issue, the cost of the mod­i­fi­ca­tions will be shared 50/50 with RAM Con­struc­tion. Funds are avail­able in the FY2013 bud­get to cov­er this expense.

Chair­man Pilch­er addressed the Board regard­ing the hangar door mod­i­fi­ca­tion require­ments and sug­gest­ed the Board con­sid­er offer­ing RAM Con­struc­tion and Devel­op­ment six (6) months inter­est free as an incen­tive to encour­age time­ly pay­ment of their por­tion for the hangar door modifications.

Fol­low­ing Board dis­cus­sion, Mr. Koehne­mann made a motion to approve the sole source pro­cure­ment of the door mod­i­fi­ca­tions with Aero Door, and to have the air­port attor­ney pre­pare paper­work for RAM Con­struc­tion to exe­cute offer­ing six (6) months inter­est free to pay their por­tion of the door mod­i­fi­ca­tions to the air­port, and autho­riza­tion for the Exec­u­tive Direc­tor, or his designee to exe­cute any required doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Cov­ered Park­ing Project Update: Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of this project. He stat­ed that the antic­i­pat­ed com­ple­tion date is still sched­uled for November.

ZHA Review: Mr. McClel­lan intro­duced Mr. Rick Mellin as the new engi­neer­ing con­sul­tant with ZHA. Mr. Mellin will take over the projects led by Mr. Richard Zip­per­ly, who passed away unex­pect­ed­ly in ear­ly June 2013.

Pub­lic Comments:

Mr. Nor­man Bush, own­er of Afford­able Trans­porta­tion, addressed the Board regard­ing cur­rent ground trans­porta­tion issues. He stat­ed that the cur­rent park­ing spots approved for Sun­shine Shut­tle do not allow the on-demand taxi com­pa­nies to secure fares.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:15 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­tary John Pilch­er, Chairman