MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

______________________________________________________________________________

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 24, 2024 by pre­sid­ing chair, Hol­ly Melzer. 

The Invo­ca­tion was giv­en by Mr. Will Cramer. 

The Pledge of Alle­giance was led by Chair Melzer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Will Cramer, Mr. Les McFat­ter, Mr. Glen McDon­ald, Vice Chair Mark Shel­don, and Chair Hol­ly Melzer.

Chair Melz­er asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments. 

Chair Melz­er asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, to make a motion to accept the Amend­ed Agenda.

Mr. Cramer made a motion to accept the Amend­ed Agen­da, and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Dis­trict Admin­is­tra­tive Items:

a. Elec­tion of Officers:

Chair Melz­er asked if there were any nom­i­na­tions for Chair.

Mr. McFat­ter thanked Chair Melz­er for her time as Chair and then made a motion to nom­i­nate Mark Shel­don as Chair and nom­i­nat­ed Will Cramer as Vice Chair, and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly and the gav­el was passed.

Mr. McFat­ter also not­ed that he would like to be con­sid­ered for the Vice Chair posi­tion in the next term elections.

b. Annu­al Review of Board Oper­at­ing Procedures

Mr. Park­er McClel­lan informed the Board that the only change made was to update the Board Oper­at­ing Pro­ce­dures to reflect the 2023 Flori­da Statues. 

Dis­cus­sion ensued con­cern­ing the Board Oper­at­ing Procedures.

Mr. McDon­ald made a motion to accept the Board Oper­at­ing Pro­ce­dures, and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. McClel­lan updat­ed the Board on the June’s Activ­i­ty Reports. Major find­ings showed: The total num­ber of pas­sen­gers in June is rough­ly more than 30,000 than the Airport’s high­est month ever; an increase of 153,000 pas­sen­gers year over year to date, 29% growth for the month June over June of 2023, and over­all 600% growth since the Air­port opened. Mr. McClel­lan also high­light­ed the Air­port is only 300 – 700 pas­sen­gers behind Pen­saco­la Inter­na­tion­al Air­port on Saturdays. 

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the nine (9) months end­ing June 30th. At the end of June, the total cash reflect­ed an increase of $5.8 mil­lion from May, com­pared to this time in 2023, cash has increased $4.7 mil­lion, with a total bal­ance of $47.4 mil­lion. Ms. Gor­don also report­ed that unre­strict­ed cash is $31.3 mil­lion and restrict­ed cash is $16.1 million. 

In June 2024, total lia­bil­i­ties decreased $1 mil­lion from May, due to the pay­ments from con­struc­tion projects. Ms. Gor­don moved on to excess rev­enues over expens­es, which reflect­ed $23 mil­lion year to date total, show­ing an increase of $2.7 mil­lion dol­lars in the month of June. Oper­at­ing rev­enue over expens­es is $7.6 mil­lion year to date of the excess; the non-oper­at­ing rev­enues make up $15.4 million.

The Income State­ment reflect­ed a year to date (YTD) oper­at­ing rev­enues of $16.4 mil­lion dol­lar at the end of May, which exceeds bud­get by $1.25 mil­lion and equates to 108.3% of bud­get. Ms. Gor­don not­ed, all rev­enue cat­e­gories came in this month at 100% or more of bud­get, which met or exceed­ed expec­ta­tions. The ter­mi­nal com­plex rev­enues were at $650,000 over bud­get, with park­ing and ground trans­porta­tion fees rep­re­sent­ing $481,000.

Per­son­al expens­es and Oper­at­ing expens­es are 90% of bud­get YTD. The Air­port cur­rent­ly has five (5) full-time and one (3) part-time posi­tions vacant out of the 81 full-time bud­get approved posi­tions. The Air­port has also seen an increase in inter­est rev­enues, and the CFC and PFC accounts are exceed­ing bud­get. The month of June reflect­ed an addi­tion­al $675,000 in grant revenues.

Con­sent Agenda:

a. Approve Board Meet­ing Min­utes – June 26, 2024

This item pro­vides for Board approval of the June 26, 2024 Board Meet­ing Minutes.

b. Rat­i­fi­ca­tion of Board­room Audio Visu­al Equip­ment – Ver­ta Technologies

This item pro­vides for Board rat­i­fi­ca­tion of the bud­get­ed cap­i­tal pur­chase for a replace­ment of the Board­room Audio Visu­al Equip­ment in an amount of $125,928.69.

Mr. McDon­ald made a motion to Accept the Con­sent Agen­da, and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approve Appoint­ment FSU InSPIRE Advi­so­ry Board Member

Mr. McClel­lan explained the Air­port Rep­re­sen­ta­tive appoint­ment to the FSU InSPIRE Advi­so­ry Coun­cil will be an Air­port appoint­ment, rather than an indi­vid­ual appoint­ment. The ini­tial term of the appoint­ment will be for 2024 – 2026. The Air­port-appoint­ed Rep­re­sen­ta­tive will be the pri­ma­ry mem­ber, and as the Air­port has done with oth­er orga­ni­za­tions, the Exec­u­tive Direc­tor will be the alter­nate Representative. 

Mr. McFat­ter made a motion to Approve the Appoint­ment of Ms. Hol­ly Melz­er for the FSA InSPIRE Advi­so­ry Coun­cil, and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Accept FAA Grant Offer – 3−12−0159−044−2024 – Envi­ron­ment Mit­i­ga­tion Phase 8

Mr. McClel­lan asked the Board to pre-approve the grants from the Fed­er­al Avi­a­tion Admin­is­tra­tion (FAA), which the Air­port expects to receive in September. 

This item pro­vides for Board Accep­tance of an FAA Grant #3 – 12-0159 – 044-2024 for Envi­ron­men­tal Mit­i­ga­tion con­struc­tion efforts on the approx­i­mate­ly 9,600 acres south of the Air­port, which is the last phase of the con­struc­tion efforts the FAA will par­tic­i­pate in. 

Ms. Melz­er made a motion to Accept FAA Grant Offer – 3−12−0159−044−2024 – Envi­ron­ment Mit­i­ga­tion Phase 8, and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Accept FAA Grant Offer – 3−12−0159−045−2024 – Stormwa­ter Mas­ter Plan

This item pro­vides for Board Accep­tance of an FAA Grant #3 – 12-0159 – 045-2024 for Con­duct­ing an Update of the Air­ports Stormwa­ter Mas­ter Plan to con­tin­ue the devel­op­ment of the Air­port. The Plan will also con­sid­er future Air­port devel­op­ment as pro­posed in the Air­port Mas­ter Plan Update, so that stormwa­ter man­age­ment for the Air­port can be cen­tral­ized and iso­lat­ed in a man­ner that opti­mizes the best-use of the Air­port Property. 

Ms. Melz­er made a motion to Accept FAA Grant Offer – 3−12−0159−045−2024 – Stormwa­ter Mas­ter Plan, and Mr. Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Accept FAA Grant Offer – 3−12−0159−046−2024 – East Esca­la­tor and Stairwell

This FAA Grant Offer rep­re­sents one of the Airport’s FY24 request for funds under the FAA Air­port Improve­ment Pro­gram. This Grant pro­vides for the instal­la­tion of an addi­tion­al esca­la­tor adja­cent to the exist­ing esca­la­tor and stair­way to pro­vide improved acces­si­bil­i­ty to Board­ing Gates 6 and 7.

Dis­cus­sion ensued sur­round­ing project times and details. 

Ms. Williams made a motion to Accept FAA Grant Offer – 3−12−0159−046−2024 – East Esca­la­tor and Stair­well, and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

e. Accept FAA Grant Offer – 3−12−0159−047−2024 – Ter­mi­nal Apron Reha­bil­i­ta­tion and Expansion

This Grant pro­vides for Con­struc­tion Phase Ser­vices for the Reha­bil­i­ta­tion and Expan­sion of the Ter­mi­nal Apron. This Grant pro­vides for the 280-day project, which will include expand­ing and reha­bil­i­tat­ing the Ter­mi­nal Apron in order to accom­mo­date the addi­tion­al air­craft park­ing neces­si­tat­ed by the increased passengers.

Mr. McFat­ter made a motion to Accept FAA Grant Offer – 3−12−0159−047−2024 – Ter­mi­nal Apron Reha­bil­i­ta­tion and Expan­sion, and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

f. Accept FAA Grant Offer – 3−12−0159−048−2024 – Safe­ty Man­age­ment Sys­tem Man­u­al and Imple­men­ta­tion Plan

This Grant pro­vides funds for the prepa­ra­tion of the Safe­ty Man­age­ment Sys­tem (SMS) Manual

and Imple­men­ta­tion Plan for North­west Flori­da Beach­es Inter­na­tion­al Air­port (ECP), which will keep the Air­port in com­pli­ance with Fed­er­al reg­u­la­tions and increased safety.

Dis­cus­sion ensued con­cern­ing more details sur­round the Safe­ty Man­age­ment Sys­tem Man­u­al and Imple­men­ta­tion Plan. 

Ms. Melz­er made a motion to Accept FAA Grant Offer – 3−12−0159−048−2024 – Safe­ty Man­age­ment Sys­tem Man­u­al and Imple­men­ta­tion Plan, and Mr. Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

g. Approve and Adopt Res­o­lu­tion 2024-03 for a Non-Recur­ring Longevi­ty Incentive

Mr. McClel­lan asked for the Board’s approval for the one-time, non-recur­ring, longevi­ty pay­ment to rec­og­nize the Airport’s employ­ees, employed as of July 24, 2024, for their con­tri­bu­tions to the suc­cess of ECP. The incen­tive will be capped at $2,500 on a grad­u­at­ed scale based on longevi­ty and ful­l/­part-time status. 

Dis­cus­sion ensued, and clar­i­fi­ca­tion was giv­en sur­round­ing the longevi­ty incentive.

Mr. McDon­ald made a motion to Approve and Adopt Res­o­lu­tion 2024-03 for a Non-Recur­ring Longevi­ty Incen­tive, and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

a. Ter­mi­nal Buildout

Mr. Richard McConnell pre­sent­ed pic­tures describ­ing the Ter­mi­nal Build­out con­struc­tion updates. The antic­i­pat­ed date of com­ple­tion for the Ter­mi­nal Build­out is Octo­ber 29, 2024.

b. Bag Make­up Expansion

Mr. McConnell pre­sent­ed pic­tures describ­ing the Bag Make-Up Expan­sion con­struc­tion updates. The sub­stan­tial com­ple­tion time for the Bag Make­up Expan­sion is July 31, 2024 with approx­i­mate a three (3) week test­ing phase to ensure bags are appro­pri­ate­ly and effi­cient­ly sorted.

Mr. Nick Har­well gave an update on the Admin Lot, which has shown sig­nif­i­cant delays due to the weather. 

Plan­ning Update (Infor­ma­tion Only)

a. North Ter­mi­nal Update

Mr. McClel­lan updat­ed that the Air­port, with the aid of Ardur­ra, is work­ing on sub­mit­ting Bi-Par­ti­san Infra­struc­ture Law appli­ca­tion that is due at the end of July 2024. The North Ter­mi­nal Update will be a phase-devel­op­ment plan, which the Air­port is prepar­ing to have ready to begin as soon as fund­ing is granted. 

b. Project Inspire

The Air­port is work­ing with the FAA to release part of the land under Sec­tion 163 of the FAA Reau­tho­riza­tion Act of 2018, which will be locat­ed on the cor­ner of John­ny Reaver Road and West Bay Park­way. The Air­port is also work­ing on a Mem­o­ran­dum of Under­stand­ing with FSU to define responsibilities. 

Bay EDA Update (Infor­ma­tion Only)

Mr. McClel­lan pre­sent­ed the Bay EDA Updat­ed in Ms. Bec­ca Hardin’s absence. The main project Bay EDA is focus­ing on at this time is Project Joe, a main­te­nance repair over­haul facility. 

The Moore Agency Update (Infor­ma­tion Only)

Ms. Katie Spill­man shared her report from the Moore Agency, which includ­ed updates from the Wheels Up Sum­mer Music Series, TSA media event on Wednes­day, July 17, 2024, and new park­ing graph­ics for the website.

Dis­cus­sion ensued con­cern­ing mes­sag­ing for wait times and messaging.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan report­ed the Air­port is work­ing on a myr­i­ad of projects, includ­ing: Pre­mier Avi­a­tion, Project Joe, and var­i­ous con­struc­tion projects. The Air­port is also work­ing to orga­nize a lun­cheon to show appre­ci­a­tion to the staff and ten­ants for all their hard work and sup­port over the sum­mer months. 

Chair Shel­don asked for an update con­cern­ing the Air­port sig­nage at West Bay Park­way. Dis­cus­sion ensued. 

There were no addi­tion­al pub­lic com­ments. The Board and Air­port staff were remind­ed that manda­to­ry Ethics Train­ing would fol­low the close of the meeting. 

Next meet­ings sched­uled: August 28, 2024 — Board Meet­ing 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 9:54am.

_________________________________ ________________________________

Park­er W. McClel­lan, Jr., AAE Mark Shel­don, Chair

Exec­u­tive Director