January 2025 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Jan­u­ary 29, 2025 by Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Mr. Les McFatter.

The Pledge of Alle­giance was led by Mr. Will Cramer,

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Glen McDon­ald, Mr. Les McFat­ter, Vice Chair Will Cramer, and Chair Mark Sheldon.

Pub­lic Comment:

Chair Shel­don asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Amend­ed Agenda.

Mr. McDon­ald made a motion to accept the Amend­ed Agen­da, and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan updat­ed the Board on the Decem­ber Activ­i­ty Reports. For the 2024 cal­en­dar year, the Air­port had near­ly 1.9 mil­lion total pas­sen­gers, up over 13% from 2023. The Region­al Mar­ket Share was main­tained with­in the 20% mar­gin for the month. The Region­al Com­par­i­son con­tin­ues to show the Air­port with sub­stan­tial growth through­out the year.

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the three (3) months end­ing Decem­ber 31^st. At the end of Decem­ber, the total cash reflect­ed an increase of $8.6 mil­lion com­pared to this time in 2023, with a total bal­ance of $55.2 mil­lion. Ms. Gor­don also report­ed that unre­strict­ed cash is $38 mil­lion and restrict­ed cash is $17.2 million.

In Decem­ber 2024, total lia­bil­i­ties decreased $3.5 mil­lion com­pared to last Decem­ber due to the pay­ment of our SIB loans. The set­tle­ment num­ber is includ­ed in the accounts payable, and a decrease in cash and payables will be seen in the Jan­u­ary finan­cial state­ments. Ms. Gor­don reviewed excess rev­enues over expens­es. which reflect­ed a $3.4 mil­lion year-to-date total. Oper­at­ing rev­enue over expens­es equals $2. I mil­lion of the excess while the non-oper­at­ing rev­enues make up $1.3 million.

The Income State­ment reflect­ed year-to-date oper­at­ing rev­enues of $5.4 mil­lion and are exceed­ing bud­get by $269,000, which equates to 105% of bud­get. The major­i­ty of the excess rev­enues comes from park­ing, with those rev­enues exceed­ing bud­get by $275,000.

Per­son­nel expens­es are 90% of bud­get YTD and gen­er­al oper­at­ing expens­es are 92% of the bud­get to date.

Dis­cus­sion ensued.

Con­sent Agenda:

a. Approve Board Meet­ing Min­utes — Decem­ber 18, 2024

This item pro­vides for Board approval of the Decem­ber 18, 2024 Board Meet­ing Minutes.

b. Approve Pur­chase of Com­pact Track Loader

This item requests the Board approve the pur­chase of a Com­pact Track Loader.

c. Approve Pay­ment to Eaton Cor­po­ra­tion for Air­field Light­ing Con­trol Sys­tem Equip­ment Repair/​Battery Replacement

This item requests the Board approve a pay­ment to Eaton Cor­po­ra­tion for Air­field Light­ing Con­trol Sys­tem Equip­ment Repair/​Battery Replacement.

Mr. McDon­ald made a motion to accept the Con­sent Agen­da, and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Pre­sen­ta­tion — 2024 Year in Rearview

Mr. McClel­lan pre­sent­ed ​“2024 Year in Rearview” which includ­ed news sto­ries over the last year high­light­ing the growth and suc­cess of the air­port. Mr. McClel­lan also pre­sent­ed the fol­low­ing infor­ma­tion and highlights:

2024 FLIGHT PLAN

• Con­tin­ue Finan­cial Plan­ning Efforts
• Ter­mi­nal Devel­op­ment Plan
• Enhance Pas­sen­ger Service
• Com­mer­cial Devel­op­ment — Max­i­miz­ing Non-Air­line Revenue
• Max­i­mize Eco­nom­ic Devel­op­ment Oppor­tu­ni­ties — Projects in the Pipeline and Fund­ing Sources Maximized
• Process Improve­ments — Tech­nol­o­gy (Admin­is­tra­tion, Safe­ty and Security)
• Com­mu­ni­ty Out­reach and Partnership
• Expand Efforts to fur­ther devel­op more State and Fed­er­al Partnerships
• Con­tin­ued Pro­fes­sion­al Development

2024 HIGH­LIGHTS

• Finan­cials
• Process Improvement/​Efficiency — Ongoing
• FDOT State Infra­struc­ture Bank (SIB) Loan Approval
• Air­line Activity
• Gen­er­al Aviation/​Military Activity
• Mil­i­tary
• Busi­ness Devel­op­ment Partner
  • Project Good­wrench Il
  • Project Stam­per — Day­ton, OH
  • Project Maple — Pre­mier Avi­a­tion Services
  • Project Spin­ner Announce IAG Aero Group
  • Project lnSPIRE — Announce FSU-PC
  • Project Horace
  • Project Trail­blaz­er
  • Oth­ers
• Enhanced Gov­ern­ment Partnerships
  • FDOT
  • FAA
  • TSA
  • Local Part­ners
  • Leg­isla­tive and State Partners
  • Flori­da and Alaba­ma Delegations
• Con­tin­ued Enhance­ment of Inter­nal Air­port-wide Communications
• Com­mu­ni­ty Partnerships
• Projects
  • FEMA
  • Ter­mi­nal Enhancements
  • Mit­i­ga­tion — 9,600 Acres
  • Con­tin­ued Expan­sion of ECP Cen­ter of Excellence
• Employ­ee Partnership
  • Spot Reward Program
  • Train­ing

Things Worth Mentioning:

• Approval of one-time Cost of Liv­ing Stipend
• Con­tin­ued Staff Support
• Tran­si­tioned Park­ing Lot for Holidays
• Select­ed 2 new Gen­er­al Con­sul­tants — Ardur­ra and AVCON
• Board­room Audio/​Visual Updated
• Worked with Lob­by­ist for Fed­er­al Affairs
• Replaced 3 Pas­sen­ger Board­ing Bridges
• School Tours/​Airport Tours

Con­struc­tion and projects were dis­cussed with pho­tographs pre­sent­ed and the 2025 Flight Plan for goals in 2025 was reviewed.

This Item was for infor­ma­tion­al pur­pos­es only, and required no for­mal action by the Board.

b. FY 2024 Rates & Charges Set­tle­ment for Sig­na­to­ry Air Car­ries (Infor­ma­tion Only)

Mr. McClel­lan pre­sent­ed the FY 2024 Rates and Charges Set­tle­ment for the Sig­na­to­ry Air­lines with a Cost per Enplaned Pas­sen­ger (CPE) of $4.03. It was not­ed that this num­ber is report­ed to be one of the low­est in the coun­try. The nation­al aver­age was sev­en dol­lars pri­or to COVID.

Infor­ma­tion was pro­vid­ed regard­ing bud­get­ed and set­tle­ment sig­na­to­ry air­line rates and charges for Fis­cal Year 2024 in accor­dance with the Air­line Use and Lease Agree­ments that was effec­tive Octo­ber 1, 2021. The Set­tle­ment land­ing fee rate for FY 2024 was $3.10 and the ter­mi­nal rental rate was $60.18.

No for­mal action is required regard­ing this Board Item. It was pre­sent­ed for infor­ma­tion­al pur­pos­es only.

c. Approve Change Order #18 with Dominguez Design Build, Inc. for Low Volt­age, CCTV. Flight Infor­ma­tion (FID), Pag­ing and Life Safetv Sys­tems, Secu­ritv Access Con­trol gnd ADA visu­al paging

Mr. McClel­lan request­ed Board approval of Change Order with Dominguez Design Build, Inc. for Pub­lic Address/​Visual Pag­ing, Secu­ri­ty Access Con­trol, Secu­ri­ty CCTV, Flight

Infor­ma­tion Dis­play, ADA visu­al pag­ing sys­tem, and Life Safe­ty alarm/​alerting sys­tem as a part of the North Ter­mi­nal Build­out Project. The request is for pri­or approval for the Board Chair to approve and exe­cute the Change Order in an amount not to exceed $402,068. This Change Order is expect­ed to be sub­mit­ted to the Air­port once costs are final­ized, but pri­or to the next Board Meeting.

Dis­cus­sion ensued.

Mr. Cramer made a motion to Approve the Change Order #18 with Dominguez Design Build, Inc. for Low Volt­age, CCTV, Flight Infor­ma­tion Dis­play (FID), Pag­ing and Life Safe­ty Sys­tems, Secu­ri­ty Access Con­trol and ADA visu­al pag­ing; and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

a. Ter­mi­nal Buildout

David Seward with Dominguez Design Build spoke to the Board regard­ing the Ter­mi­nal Build­out Project sta­tus. He dis­cussed work­ing dai­ly with Ardur­ra and DAG as a team in order to get the project to com­ple­tion. Work­ing nights and week­ends have been nec­es­sary to avoid the dis­rup­tion to/​from pas­sen­ger traf­fic. Mr. Seward gave hard dead­lines of Feb­ru­ary 7^th for the final punch list, and Feb­ru­ary 15^th as the tar­get date to turn over the facil­i­ty. Feb­ru­ary 28^th will be the final date for hav­ing any oth­er remain­ing items com­plet­ed. Dai­ly reports have and will con­tin­ue to be sent to the Board. Chair Shel­don spoke about appre­ci­at­ing the work and effort since the pre­vi­ous Board meeting.

Mr. Richard McConnell pre­sent­ed updates on the Ter­mi­nal Build­out as well and stat­ed that the restrooms are 100% com­plete­ly oper­a­tional but not yet avail­able to the pub­lic. Final details are being done for the prepa­ra­tion for the turnover from Dominguez.

The last sec­tion of the Build­out project to be com­plet­ed is the tie-in from the old walk­way to the new area. Cur­rent­ly, every­thing is paint­ed, the ter­raz­zo floor is done, and the roof/​ceiling has been installed and received its first coat of paint. The out­side stair­well is com­plete as well.

Dis­cus­sion ensued.

b. Bag Make­up Expansion

Mr. McClel­lan gave the update on the Bag Make­up Expan­sion in his ​“2024 Year in Rearview” pre­sen­ta­tion. The punch list is being done now.

Mr. McConnell added that the side­walk tie-in and re-strip­ing out front will be done soon.

Dis­cus­sion ensued.

c. Ter­mi­nal Ramp Expansion

Mr. McConnell pre­sen­ta­tion infor­ma­tion on the Ter­mi­nal Ramp Expan­sion, stat­ing that the project has moved from phase IA to 1B. Mr. McConnell also stat­ed that Taxi­way Que­bec has been closed off in order to com­plete the sec­ond phase of con­struc­tion, which should take three weeks, with an antic­i­pat­ed com­ple­tion date of Feb­ru­ary 19^th. By March 1 ^st’ gates 2 and 4, as well as the ramp, w.ill be open again, The con­trac­tor will then move to the north­ern sec­tion of the ramp expan­sion, which is out­side the ter­mi­nal oper­a­tions area.

Plan­ning Update (Infor­ma­tion Only)

a. Project lnSPIRE

No update necessary.

b. Rental Care Facil­i­ty Design

Mr. McClel­lan informed the Board of the meet­ing on Mon­day with the design team and rental car com­pa­nies. The meet­ing will be to dis­cuss future needs of rental car com­pa­nies and to con­sid­er any requests with­in the facil­i­ty design,

Bay EDA Update (Infor­ma­tion Only)

Ms. Bec­ca Hardin reit­er­at­ed the update Mr. McClel­lan gave on the IAG Aero Group and Pre­mier Avi­a­tion projects dur­ing his 2024 pre­sen­ta­tion. It is hope­ful that these two active projects will begin con­struc­tion soon. Ms. Hardin also pro­vid­ed updates for Project Horace, Project Opal, Project Casper, Project Trail­blaz­er, and Project Harmony.

The Moore Agency Update (Infor­ma­tion Only)

Ms. Katie Spill­man shared the proud tra­di­tion of ECP spon­sor­ing the 30A Song­writ­ers Fes­ti­val, which was a sold-out event despite the rain and cold weath­er, and she shared that our video was play­ing on the main stage at the event. Ms. Spill­man con­tin­ued by remind­ing every­one of the sign­ing of the MOU between ECP and InSPIRE, which marked a sig­nif­i­cant mile­stone in the part­ner­ship and the pro­gram. The sign­ing between part­ners at FSU and ECP cre­at­ed a social media reach of over 3,000 and 150,000 earned media reach. Last­ly, Ms. Spill­man pre­sent­ed a pre­view of the new com­mer­cial for the Super Bowl, which has sev­er­al game air times.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan gave an update of the suc­cess with TSA, where­as a fourth lane at the check­point will be added for the sum­mer. Mr. McClel­lan also report­ed that the age of the TSA bag­gage sys­tem is about 15 years and there have been some reli­a­bil­i­ty issues. ECP sub­mit­ted a request to TSA Wash­ing­ton to add a CT80 machine, which is anoth­er bag­gage scan­ning sys­tem that, if autho­rized for ECP, the Air­port would fund the cost of instal­la­tion only. There is a def­i­nite need for addi­tion­al capac­i­ty for the TSA bag­gage sys­tem. espe­cial­ly dur­ing the summer.

Mr. McClel­lan also dis­cussed the snow event of the pre­vi­ous week and videos were presented.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: Feb­ru­ary 19, 2025 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 10:07 a.m.

_________________________________ _______________________________

Park­er W. McClel­lan, Jr., AAE Mark Shel­don, Chair

Exec­u­tive Director