January 2020 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at

9:02 a.m., Jan­u­ary 22, 2020 by Chair­man Lee.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present except Mr.

James John­son.

Pre­sen­ta­tions:

Mil­i­tary Plaque – Mr. Park­er McClel­lan pre­sent­ed the Board with a plaque giv­en to the Air­port in

Decem­ber 2019 by the U.S. Army at Ft. Ruck­er, who were very hap­py with how ECP and the Military

Wel­come Cen­ter accom­mo­dat­ed all their avi­a­tion stu­dents who flew in and out of ECP over the holidays.

TSA Recog­ni­tion – Trans­porta­tion Secu­ri­ty Man­agers Joe Rezen­des and Veron­i­ca Ramos informed the

Board that the TSA at ECP was award­ed ​“2019 West Spoke Air­port of the Year” for excel­lent work and

per­for­mance, espe­cial­ly after a dif­fi­cult recov­ery from the dev­as­ta­tion of Hur­ri­cane Michael in October

2018. Ms. Ramos report­ed that ECP was also rec­og­nized for Lead­er­ship, with an award to Christi­na Hall

for ​“West Spoke Super­vi­sor of the Year” and to Lead Hol­ly Lov­ing for ​“West Spoke Lead Offi­cer of the

Year.”

Mr. Nel­son made a motion to accept the Agen­da. Vice Chair­man McDon­ald sec­ond­ed the motion.

The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports and a dis­cus­sion ensued.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Decem­ber 18, 2019

This item pro­vid­ed for Board approval of the Decem­ber 18, 2019 Board Meet­ing Minutes.

b. Approve DC Avi­a­tion Sub­lease to Stark Avionics

This item pro­vid­ed for Board approval of a Sub­lease between DC Avi­a­tion and Stark Avionics.

DC Avi­a­tion leas­es a par­cel of land from the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict on

which the com­pa­ny placed a hangar, Cor­po­rate Hangar 5231-A1 John­ny Reaver Road. Under the terms of

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the Lease with DC Avi­a­tion, ​“LESSEE shall not assign, encum­ber, sub­let or oth­er­wise trans­fer its rights

and oblig­a­tions under this Lease with­out the pri­or writ­ten con­sent from LESSOR, which approval shall not

be unrea­son­ably withheld.”

Ms. Cherie Stafford of DC Avi­a­tion con­tact­ed Staff and request­ed approval to sub­lease a por­tion of their

shop to John Stark of Stark Avion­ics (a CFR 145 repair sta­tion locat­ed in Colum­bus, GA seek­ing to open a

satel­lite location).

Staff rec­om­mend­ed that the Board approve the Sub­lease between DC Avi­a­tion and Stark Avionics.

Approval of the Sub­lease will not impact the FY20 Oper­at­ing and Cap­i­tal Improve­ment Budget.

c. Accept Bid for Com­mer­cial Water Heater Replace­ment – GAC Contractors

This item pro­vid­ed for Board approval of the removal and replace­ment of two (2) hot water heaters. The

replace­ment of the hot water heaters neces­si­tates the widen­ing of one (1) exist­ing 36” door with a new 48”

door.

This project involves the removal of the exist­ing 36” door and replace­ment with a 48” of like manufacture;

the removal and dis­pos­al of two (2) exist­ing hot water heater units, one of which has failed; and the

turnkey acqui­si­tion and instal­la­tion of two (2) new, 300-gal­lon com­mer­cial elec­tric hot water heaters

locat­ed in the Ter­mi­nal Build­ing at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

An ​“Invi­ta­tion to Bid” for ​“Com­mer­cial Hot Water Heater Replace­ment” was pub­licly adver­tised with

Bids opened on Jan­u­ary 14, 2020. Two Bids were received, both Bids were deter­mined to be responsive.

Bids were received from:

Ander­son Con­struc­tion Com­pa­ny of North Flori­da – $97,474.00

GAC Con­trac­tors, Inc. – $87,836.54

Staff rec­om­mend­ed Board accep­tance of this Bid from GAC Con­trac­tors, Inc. for the replace­ment of two

hot water heaters per spec­i­fi­ca­tion, in amount of $87,836.54. This pur­chase is pro­vid­ed for in the Airport’s

FY20 Air­port Oper­at­ing and Cap­i­tal Improve­ment Bud­get. The Air­port bud­get­ed $89,000 for this line item

pur­chase.

d. Accept Bid for BiPart Slid­ing Auto­mat­ic Doors Replace­ment Gulf States Door — Mobile, AL

This item pro­vid­ed for Board approval of the removal and replace­ment of two (2) doors and the furnishing

and instal­la­tion of two (2) new, bi-part slid­ing auto­mat­ic doors.

This project involves the turnkey acqui­si­tion and instal­la­tion of two (2) bi-part slid­ing auto­mat­ic doors (the

two doors are con­sid­ered a set to include an out­er door and inner door at ​“Main” Entrance loca­tion) located

in the Ter­mi­nal Build­ing at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

An ​“Invi­ta­tion to Bid” for ​“Bi-Part Slid­ing Auto­mat­ic Doors” was pub­licly adver­tised with a Bid opened

on Jan­u­ary 14, 2020. No Bids were received at Bid open­ing time of 2:00 p.m., how­ev­er, one Bid was

received at 3:34 p.m. the same day:

Gulf States Door – $15,205

The Air­port Pur­chas­ing Pol­i­cy allows for the Air­port wave irreg­u­lar­i­ties. There­fore, only one bid was

received and it was not received by the post­ed time, the irreg­u­lar­i­ty of the time received may be waved. It

is in the best inter­est of the Air­port to accept this respon­sive bid. 

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Staff rec­om­mend­ed Board accep­tance of this Bid from Gulf States Door for the acqui­si­tion and installation

of two (2) bi-part slid­ing auto­mat­ic doors per spec­i­fi­ca­tion, in amount of $15,205 and wave the irregularity

of time received. This pur­chase is pro­vid­ed for in the Airport’s FY20 Air­port Oper­at­ing and Capital

Improve­ment Bud­get. The Air­port bud­get­ed $45,000 for this line item purchase.

e. Approval of Gate Counter Shell Pur­chase – Tra­verse Stain­less and Mill­work, LLC

This item pro­vid­ed for Board approval for the pur­chase of a gate counter shell in sup­port of the ongoing

Ter­mi­nal Expan­sion Project at the Airport.

The Board recent­ly approved a project to expand the Ter­mi­nal Build­ing. As part of this project two gate

counter shells are to be installed at the expand­ed Gates 6 and 7. One of the gate counter shells was

pre­vi­ous­ly pur­chased and placed in the cur­rent Gate 6 pas­sen­ger hold area in sup­port of the American

Air­lines start­up in 2018. (This counter shell will be relo­cat­ed to the expand­ed Ter­mi­nal Gate 6). This

pur­chase is for the sec­ond gate counter shell, con­sis­tent those already exist­ing, and will be locat­ed in the

new expand­ed Ter­mi­nal Gate 7.

As was researched and deter­mined dur­ing the pre­vi­ous gate shell pur­chase, this item is a sin­gle source

pur­chase as all the orig­i­nal tick­et­ing and gate counter shells for the Ter­mi­nal were cus­tom man­u­fac­tured by

Tra­verse Stain­less and Millwork.

Staff rec­om­mend­ed Board approval of the gate counter shell pur­chase from Tra­verse Stain­less and

Mill­work, LLC in an amount not to exceed $21,503. This gate counter shell pur­chase is pro­vid­ed for in the

Airport’s FY20 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Mr. Nel­son made a motion to accept the Con­sent Agen­da, and Ms. Melz­er sec­ond­ed the motion. The

vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Pre­sen­ta­tion – 2019 in Review

Mr. McClel­lan addressed the Board by start­ing with a video pre­pared by The Moore Agency, and provided

a pre­sen­ta­tion high­light­ing some of the accom­plish­ments over the past year. Some of the highlights

includ­ed:

 Amer­i­can Air­lines’ announce­ment to add dai­ly non­stops to/​from Wash­ing­ton D.C.’s Reagan

Nation­al Air­port (DCA) in Jan­u­ary 2020

 South­west Air­lines’ new direct and non­stop flights to/​from Kansas City with water can­non salute

 Unit­ed Air­lines’ new non­stop flights to/​from Chica­go with water can­non salute

 Air­line rev­enue shar­ing of near­ly $3.3m

 Addi­tion­al Super Sum­mer Week­end flights

 Wel­com­ing of near­ly 1.3M pas­sen­gers; a 21% increase over 2018

 Sheltair’s new Hangar and increased growth

 New restroom flooring

 Addi­tion of TSA Pas­sen­ger Screen­ing Lane and ded­i­cat­ed TSA Pre-Check Lane

 Sand Pile sale and removal

 Facil­i­ty repairs from Hur­ri­cane Michael

 Bay EDA Project sub­mit­tals involv­ing aero­space or the Air­port: Project Mastermind;

MRO Cen­ter of Excel­lence: Projects Gator, Venus, and Goodwrench

 Repaired Ter­mi­nal Ramp and expand­ed Ter­mi­nal Apron 

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 Ter­mi­nal Expan­sion planning

 Tran­sient Apron and Taxi­way E1 planning

 Con­tin­ued work on Mas­ter Plan Update

 Con­tin­ued mitigation

 Ongo­ing part­ner­ship with FDOT and Bay Coun­ty on SR 388 Realign­ment and Roundabout

con­struc­tion coordination

 Cross­wind Run­way planning

 Out­reach to the com­mu­ni­ty by host­ing school field trips, com­mu­ni­ty and civic organization

pre­sen­ta­tions

 Air­port-wide employ­ee thank you luncheon

 Imple­ment­ed first Phase of Com­pen­sa­tion Study

 Employ­ee Spot Rewards – near­ly 185 tokens award­ed since inception

Mr. McClel­lan pro­posed for Board approval a one-time employ­ee recog­ni­tion for efforts made by Staff

over the past year, and our abil­i­ty to con­tin­ue to grow. In recog­ni­tion of these aus­ter­i­ty efforts, Mr.

McClel­lan request­ed a one-time allowance for each employ­ee to receive 8 hours of paid per­son­al time off,

under the guide­lines that the time must be used by mid-June 2020.

Vice Chair­man McDon­ald made a motion to approve the one-time recog­ni­tion for 8 hours paid time

off for each employ­ee and Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion

passed unan­i­mous­ly.

b. Pre­sen­ta­tion – Ter­mi­nal Expan­sion Update

ZHA Pres­i­dent Mr. Rick Mellin addressed the Board and report­ed that the Notice to Pro­ceed with the

mod­u­lar build­ings was issued, and ZHA has received shop draw­ings and will turn those com­ments in by

Fri­day to the man­u­fac­tur­er. The oth­er subs-Bids are due to All­state by the end of this week and Allstate

will begin putting togeth­er their final GMP by Feb­ru­ary 7, 2020 (final GMP to be approved by the Board

in a spe­cial meeting).

Mr. Mellin report­ed that All­state has done the fol­low­ing: received good sub­con­trac­tor Bid participation

and ideas for price sav­ings; sub­mit­ted the pre­lim­i­nary plans to Per­mit­ting; every­thing is mov­ing along as

sched­uled; All­state antic­i­pates they should be on site with the mod­u­lar build­ing deliv­er­ies the sec­ond week

of April; and a project com­ple­tion date is still mid-June.

This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no formal

Board action.

The Bay EDA Update:

Bay EDA Pres­i­dent Bec­ca Hardin addressed the Board and report­ed that they are work­ing with the St. Joe

Com­pa­ny to put togeth­er mar­ket­ing mate­ri­als for the GKN site to start active­ly show­cas­ing it, with

approx­i­mate­ly eight com­pa­nies inter­est­ed in that building.

Ms. Hardin report­ed that Bay EDA has been work­ing very close­ly with Space Flori­da on Projects Gator

and Venus, with the MRO Cam­pus. She report­ed that Project Gator (poten­tial for 100 jobs) was approved

last week by the Space Flori­da exec­u­tive lev­el Board, and Bay EDA is work­ing on assem­bling the final

finan­cial pack­age. Ms. Hardin fin­ished her pre­sen­ta­tion say­ing that she and Bay EDA Vice President

Gar­rett Wright would be trav­el­ling to the air­show in Sin­ga­pore next month, and begin active­ly marketing

the 350 acres north of the Air­port Runway. 

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The Moore Agency Update:

Ms. Jor­dan Jacobs of The Moore Agency report­ed on their Decem­ber mar­ket­ing and adver­tis­ing activity.

Ms. Jacobs report­ed that they ran the dig­i­tal ​“always on” cam­paigns on Face­book and Google Paid Search

(Google Ad Words) tar­get­ing peo­ple who had been search­ing in our geo­graph­ic catch­ment area for trav­el­re­lat­ed terms; those who had vis­it­ed the ECP web­site; and a looka­like audi­ence sim­i­lar to peo­ple who had

vis­it­ed the website.

Ms. Jacobs report­ed the devel­op­ment and dis­tri­b­u­tion of two proac­tive press releas­es: South­west Airlines’

announce­ment of enhanced 2020 Sum­mer Ser­vice at ECP; and ​“ECP Pro­vides Trav­el Tips Ahead of Busy

Hol­i­day Season.”

Ms. Jacobs report­ed that in Decem­ber there were 664 air­line web­site click con­ver­sions and 149 assisted

con­ver­sions as a result of our cam­paign; 4,592 Escape page views; 16,831 new web­site vis­i­tors; 36,073

total web­site ses­sions; 804,223 earned media impres­sions; and 15.8% of our sub­scribers open­ing the

newslet­ter (one newslet­ter was a ​“hol­i­day” newslet­ter, and one was a ​“fare sale alert (let­ting our audience

know as quick­ly as pos­si­ble when one of our air­lines’ prices drop).”

Ms. Jacobs said that year-over-year, our online traf­fic was up 15% (from paid search­es, and from our

newslet­ters), with the biggest increase in traf­fic com­ing from Pana­ma City and Pana­ma City Beach

indi­cat­ing even more locals are vis­it­ing and using the ECP web­site, most like­ly from the strong branding

built up all year. The ​“organ­ic posts” (posts we do not put dol­lars behind) that got the most engagement

were the reminders about the new non-stop Amer­i­can Air­lines flights between ECP and D.C.

State Road 388 Con­struc­tion Update:

Mr. Richard McConnell addressed the Board and report­ed that they have start­ed to add piles of surcharge

on top of the wick drains. Mr. McConnell report­ed that once that is com­plete the sur­charge will 16 feet

high on both sides of the Air­port Entrance. Mr. McConnell con­clud­ed his report by say­ing that more

per­ma­nent light­ing was approved by FDOT for the Air­port Entrance to pro­vide a bet­ter light­ing solution

for dur­ing the dark hours.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that along with the Flori­da Asso­ci­a­tion of Spe­cial Dis­tricts and the

Flori­da Air­ports Coun­cil, the Air­port is mon­i­tor­ing many new leg­isla­tive issues affect­ing air­ports and

spe­cial dis­tricts. Mr. McClel­lan report­ed that the Cov­ered Park­ing Lot cov­er replace­ment is nearly

com­plete, and the Cov­ered Walk­way cov­er replace­ment is sched­uled to start this afternoon.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:03 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman