January 2019 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:07 a.m., Jan­u­ary 23, 2019 by Chair­man Lee.

The Invo­ca­tion was giv­en by Ms. Rhon­da Marchman.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that Mr. Tusa, Mr. Nel­son, Ms. Sims and Mr. John­son were not present.

It was deter­mined that with­out a quo­rum, there would only be an infor­ma­tion­al meeting.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports and a dis­cus­sion ensued.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports and a dis­cus­sion ensued.

Busi­ness Items:

1. Pre­sen­ta­tion – 2018 in Review
   

Mr. McClel­lan addressed the Board and pro­vid­ed a pre­sen­ta­tion high­light­ing some of the Airport’s accom­plish­ments over the past year. Some of the high­lights included:

• Amer­i­can Air­lines began oper­at­ing at ECP
• Devel­op­ment of AA tick­et office
• More non-stop flights
• Ter­mi­nal expan­sion planning
• Super Sum­mer Sat­ur­days; Delta direct flight to Denver
• ECP Escape cam­paign video won nation­al Gold Tel­ly Award out of 1,200+ entries in all 50 states and 5 con­ti­nents in Trav­el and Tourism category
• Pas­sen­ger traf­fic growth
• Up and oper­at­ing right after Hur­ri­cane Michael
• Home base for emer­gency and med­ical response crews after Hur­ri­cane Michael, includ­ing a mil­i­tary base
• Pres­i­dent vis­it­ed in Marine One
• Vice Pres­i­dent vis­it­ed in Air Force Two
• Wel­comed 1 mil­lionth pas­sen­ger with­in one year
• Accom­plished 98% of our flight plan
  
• Suc­cess­ful Finan­cial Audit
• Round­about Phase 1 – 42” water­line at entrance relocated
• Added two more sig­na­to­ry air­lines (now have four: Amer­i­can Air­lines, Delta Air Lines, South­west Air­lines, and Unit­ed Airlines)
• Imple­ment­ed the dig­i­tal 1‑second trans­fer for run­way visu­al range infor­ma­tion on fog­gy mornings
• New tug door and dri­ve in Bag­gage Make-up
• Raised cross­walk at Main Entrance and Ground Trans­porta­tion Entrance that would flood with rain
• New pas­sen­ger load­ing bridge for Southwest
• Out­reach to the com­mu­ni­ty by host­ing school field trips, com­mu­ni­ty pre­sen­ta­tions and civic organizations
• Air­port-wide employ­ee thank you luncheon
• Employ­ee Spot Rewards – Gave away 140 Spot Reward tokens (one token good for one hour off work),to staff who did extra­or­di­nary things and mak­ing a difference
• This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no for­mal Board action.

2. FY 2018 Finan­cial Audit Report

Mr. David Tip­ton, of Tip­ton, Mar­ler, Gar­ner & Chas­tain, The CPA Group – the firm who per­formed the Audit – pre­sent­ed the Audit to the Board. Mr. Tip­ton informed the Board that the finan­cial state­ments received an unqual­i­fied opin­ion, and that there were no com­pli­ance issues. He said their Audit dis­closed no find­ings that need­ed to be report­ed, no vio­la­tions of pro­vi­sions of con­tracts or grant agree­ments, fraud, ille­gal acts or abuse regard­ing the Airport’s account­ing prac­tices – there were no dis­crep­an­cies or defi­cien­cies, and that ECP pre­pared their finan­cial state­ments in accor­dance with GAAP.

Mr. Tip­ton indi­cat­ed that the gen­er­al-pur­pose finan­cial state­ments rep­re­sent­ed the true finan­cial posi­tion of the Dis­trict and that oper­a­tions and cash flows were in accor­dance with gen­er­al­ly accept­ed account­ing prin­ci­ples. He added that the Report expressed an unmod­i­fied opin­ion on all major fed­er­al pro­grams and Pas­sen­ger Facil­i­ty Charge Programs.

Mr. Tip­ton con­clud­ed that the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict was deter­mined to be a low-risk auditee.

3. ZHA Task Order – Over­flow Park­ing Lot Improve­ment Project

Mr. Richard McConnell informed the Board of the neces­si­ty to expand and devel­op our over­flow park­ing due to the sig­nif­i­cant increase in pas­sen­ger growth and gave an overview of the project. It would involve – in accor­dance to our Mas­ter Plan – over­lay­ing the cur­rent short-term over­flow park­ing lot, adding rev­enue con­trols, lights, tick­et spit­ters, and cred­it card machines to the area in the design, and using our shut­tle ser­vices. He said that cur­rent­ly, it would only be uti­lized dur­ing hol­i­days, not year-round. He report­ed that the Task Order would look into all pos­si­ble design scene­r­ios to make sure it would be the most safe and con­ve­nient for passengers.

The Bay EDA Update:

There was no Bay EDA Update.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed that Decem­ber saw 134 clicks on through to air­line web­sites as a result of our ongo­ing cam­paigns, more than 3,000 Escape pageviews, over 14,000 new web­site vis­i­tors, an above aver­age 21% newslet­ter open rate, and over 500,000 earned media impres­sions; large­ly due to Unit­ed Air­lines’ addi­tion of Chica­go, and our 1 mil­lionth pas­sen­ger – with an onsite cel­e­bra­tion and water can­non salute, and dig­i­tal eblast to entire data­base – result­ing in the most engag­ing social media post to date.

We ran a micro-cam­paign the 14 days lead­ing up to Christ­mas pro­mot­ing ECP with cleaver, sea­son­al mes­sag­ing and cre­ative to sup­port plan­ning an escape dur­ing the hol­i­days, result­ing in almost 1.5m organ­ic media impres­sions, a low­er cost per impres­sion, 2,440 web­site vis­its, and 79% of the Face­book land­ing page views being viewed by women, with more sin­gle trav­el­ers than married.

The Moore Agency devel­oped a fresh, cre­ative con­cept for the new ECP com­mer­cial filmed ear­li­er this month at the Air­port, to be aired local­ly dur­ing the Super Bowl on Sun­day, and used through­out the year when adver­tis­ing flights in print, dig­i­tal and TV spots. ECP spon­sored the sold-out 30A Song­writ­ers Fes­ti­val with a great pres­ence and brand aware­ness on stage at Cal­iza with a nice sign, online pro­mo­tion on the app and the Song­writ­ers’ social media channels.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that we had no sig­nif­i­cant delays as a result of TSA staffing due to the gov­ern­ment shut­down. Mr. McClel­lan added that TSA has been sure to have appro­pri­ate staffing in place. ECP met with TSA to see how we could assist from an Air­port stand­point, employ­ees, and com­mu­ni­ty mem­bers have been bring­ing in food, the Air­lines have been bring­ing in food, lunch­es, etc.; every­one has been work­ing as a Team and sup­port­ing TSA, how­ev­er, fed­er­al employ­ees are not per­mit­ted to accept gifts. He report­ed that Ms. Kathy Gilmore was the edi­tor-in-chief of the new employ­ee newslet­ter, The Air­porter; and she is also work­ing on an employ­ee Well­ness Pro­gram as request­ed by Ms. Sandy Sims.

Pub­lic Comments:

Mr. Craig St. Mar­tin of Pana­ma City Beach, father to 11-year-employ­ee Adam St. Mar­tin who ​“start­ed work­ing at the old Air­port, this Air­port, and has been work­ing for Good­will emp­ty­ing the trash and mak­ing the grounds look great,” informed the Board that his son would be leav­ing ECP, and pre­sent­ed a let­ter to the Board express­ing his con­cerns regard­ing Adam’s, and his fel­low dis­abled Good­will employ­ees’ vaca­tion time, pay rais­es, and accrued per­son­al leave pay­ments upon termination.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:22 a.m.

___________________________ ___________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman