MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Jan­u­ary 27, 2016 by Chair­man Bruett.

The Invo­ca­tion was giv­en by Mr. Carey Scott.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Chris Fore­hand and Ms. Cindy Meadows.

Approval of Min­utes:

The Decem­ber 1, 2015 Emer­gency Board Meet­ing Min­utes, the Decem­ber 10, 2015 Spe­cial Board Meet­ing Min­utes and the Decem­ber 16, 2015 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the Activ­i­ty Report and the Finan­cial Report.

Con­sent Agen­da:


a. Rat­i­fi­ca­tion of Space/​Use Agree­ment with Huntleigh USA

This item pro­vides for Board rat­i­fi­ca­tion of a Space/​use Agree­ment with Huntleigh USA to lease bag­gage ser­vice office space in the Terminal.

Mr. Scott made a motion to approve the rat­i­fi­ca­tion of the Space/​Use Agree­ment with Huntleigh USA. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.

b. Lease Amend­ment – DC Avi­a­tion, LLC

This item pro­vides for Board approval to amend the Lease Agree­ment with DC Avi­a­tion, LLC.

Mr. Pilch­er made a motion to approve the amend­ment to the Lease Agree­ment with DC Avi­a­tion, LLC and autho­riza­tion for the Board Chair­man or his designee to exe­cute the required doc­u­ments. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.

c. Sub-Lease Approval – Matt Mar­shall and Amy Mar­shall to Edge Aerodynamix

This item pro­vides for Board approval of a Sub-Lease Agree­ment between Matt and Amy Mar­shall and Edge Aerodynamix.

Mr. Scott made a motion to approve the Sub-Lease between Matt and Amy Mar­shall and Edge Aero­dy­namix and autho­riza­tion for the Board Chair­man to exe­cute the required doc­u­ments. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.


d. Appoint­ment to the Bay Coun­ty Cham­ber of Com­merce – Eco­nom­ic Devel­op­ment Alliance

This item pro­vides for Board appoint­ment of a rep­re­sen­ta­tive to the Bay Coun­ty Cham­ber of Com­merce – Eco­nom­ic Devel­op­ment Alliance which over­sees the dis­tri­b­u­tion and man­age­ment of the Share the Future Funds.

Mr. Pilch­er made a motion to appoint the Vice Chair­man, by posi­tion, as the rep­re­sen­ta­tive to the Bay Coun­ty Cham­ber of Com­merce Eco­nom­ic Devel­op­ment Alliance, and the Exec­u­tive Direc­tor, by posi­tion, as an Alter­nate in the absence of the Vice Chair­man. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.

Busi­ness Items:

a. Engi­neer­ing Con­sult­ing Ser­vices – Selec­tion Com­mit­tee Recommendation

This item pro­vides for Board approval of the rec­om­men­da­tion from the Engi­neer­ing Con­sult­ing Ser­vices Selec­tion Com­mit­tee for award of a con­tract to pro­vide con­tin­u­ing engi­neer­ing ser­vices at the Airport.

A Request for Qual­i­fi­ca­tions was issued in Novem­ber 2015 for the pur­pose of select­ing a firm to pro­vide engi­neer­ing ser­vices. The Board appoint­ed an Engi­neer­ing Con­sult­ing Selec­tion Com­mit­tee to review the sub­mit­tals received and present a rec­om­men­da­tion to the Board.

As a result of the Request for Qual­i­fi­ca­tions, the Air­port received one sub­mit­tal from ZHA, Inc. The Selec­tion Com­mit­tee met on Jan­u­ary 13, 2016 to review and dis­cuss the sub­mit­tal from ZHA. Based on that dis­cus­sion and review, the Selec­tion Com­mit­tee unan­i­mous­ly rec­om­mend­ed that ZHA, Inc. be select­ed to pro­vide Engi­neer­ing Con­sult­ing Ser­vices for the Air­port, and that the staff devel­op anoth­er RFQ for Con­struc­tion Engi­neer­ing and Inspec­tion Ser­vices (CEI), based on revised require­ments from the Flori­da Depart­ment of Trans­porta­tion (FDOT).

Costs would be incurred only when task orders are issued for spe­cif­ic work approved by the Board.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the Selec­tion Committee’s rec­om­men­da­tion for award of the con­tract to ZHA, Inc. for Engi­neer­ing Con­sult­ing Ser­vices, and autho­riza­tion for the Board Chair­man to exe­cute the required doc­u­ments pend­ing review by legal coun­sel. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.

b. Park­ing Rev­enue Con­trol Sys­tem Equip­ment Purchase

This item pro­vides for Board approval for the pur­chase of upgrad­ed equip­ment for the park­ing rev­enue con­trol system.

The Air­port owns a com­put­er­ized park­ing rev­enue con­trol sys­tem that con­trols the col­lec­tion and pay­ment of park­ing lot rev­enue via time/​date stamped tick­ets issued at each park­ing lot entrance. The cur­rent sys­tem, which was installed as part of the orig­i­nal park­ing lot con­struc­tion project, has become anti­quat­ed and unre­li­able with soft­ware obso­lete no longer PCI (Pay­ment Card Indus­try) compliant.

This pur­chase is for the replace­ment and upgrade of the point of sale com­po­nents for the sys­tem com­put­er hard­ware, soft­ware, and instal­la­tion. This equip­ment must be com­pat­i­ble with the Airport’s oth­er park­ing rev­enue con­trol sys­tem com­po­nents and can only be pro­vid­ed by Gor­rie- Regan. Gor­rie-Regan is the only autho­rized provider for Amano park­ing point of sale equip­ment in the Bay Coun­ty region. This is a sole source purchase.

This is a bud­get­ed essen­tial sys­tem pur­chase includ­ed in an Air­port FDOT 50/50 par­tic­i­pa­tion infra­struc­ture devel­op­ment grant.

Fol­low­ing Board dis­cus­sion Mr. Scott made a motion to approve the sole source pur­chase of Amano POS park­ing rev­enue con­trol sys­tem equip­ment from Gor­rie-Regan & Asso­ciates, Inc. in an amount not to exceed $84,000, and autho­riza­tion for the Board Chair­man or his designee to exe­cute the required doc­u­ments. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.


c. Exten­sion of News and Sun­dries Con­ces­sion Agreement

This item pro­vides for Board approval to extend the News and Sun­dries Con­ces­sion Agree­ment with Gary Wak­stein & Asso­ciates, Inc.

The cur­rent News and Sun­dries Con­ces­sion Agree­ment with Wak­stein & Asso­ciates, Inc. has a ter­mi­na­tion date of Feb­ru­ary 28, 2016, with the oppor­tu­ni­ty for the Con­ces­sion­aire to be con­sid­ered for addi­tion­al five-year options.

In accor­dance with the terms of the agree­ment, Gary Wak­stein, own­er of Wak­stein & Asso­ciates, Inc., sub­mit­ted a writ­ten request to exer­cise an option. Since that time, Staff has been work­ing with Mr. Wak­stein to devel­op an updat­ed con­cept and give the two loca­tions a fresh new look by adding new store­fronts and sig­nage, and offer­ing nation­al­ly brand­ed mer­chan­dise through­out the stores. In addi­tion, stor­age area in anoth­er part of the Air­port will be avail­able to allow for use of more retail space.

Mr. Wak­stein has agreed to make the pro­posed upgrades as soon as pos­si­ble, after obtain­ing final approval from the Dis­trict, and work­ing with the Dis­trict to sched­ule con­struc­tion at a time that will be least dis­rup­tive to Air­port passengers.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the exten­sion of the News and Sun­dries Con­ces­sion Agree­ment with Wak­stein & Asso­ciates for the five-year option peri­od, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any required doc­u­ments fol­low­ing sat­is­fac­to­ry review by legal coun­sel. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.


d. Restau­rant Con­struc­tion Update

Mr. Bill Brit­ton, Man­ag­er of the Air­port Restau­rant, updat­ed the Board regard­ing the addi­tion of the Espres­sol­o­gy Cof­fee Bar and the ren­o­va­tions to the restau­rant and bar areas. He stat­ed that the cof­fee bar instal­la­tion was com­plet­ed a few weeks ago and busi­ness has been steady. He also stat­ed that the bar area is cur­rent­ly being ren­o­vat­ed to include instal­la­tion of new floor­ing, coun­ter­tops and menu boards. The ren­o­va­tions in both areas will be com­plet­ed before Spring Break. This item was for infor­ma­tion­al pur­pos­es only and required no Board action.

Exec­u­tive Direc­tor Reports:

Ms. Bec­ca Hardin, Exec­u­tive Direc­tor of the Bay Eco­nom­ic Devel­op­ment Alliance (Bay EDA), updat­ed the Board regard­ing recent activ­i­ty. She pro­vid­ed a copy of the 2015 Bay EDA Annu­al Report to the Board and briefly dis­cussed sev­er­al upcom­ing meet­ings with prospec­tive clients.

Mr. McClel­lan advised the Board that Staff is work­ing on updates to the Ground Trans­porta­tion Rules and Reg­u­la­tions and would bring them to the Board for dis­cus­sion at the Feb­ru­ary Board Meeting.

Mr. McClel­lan advised the Board that the auto­mat­ic renew­al of the exist­ing Ground Trans­porta­tion Con­ces­sion Agree­ment with Sun­shine Shut­tle was approach­ing and that he rec­om­mend­ed a one year renew­al of the agreement.

Mr. McClel­lan advised that the spring sched­ule for the air car­ri­ers had been released with no major changes in flight schedules.

Pub­lic Com­ments:

Mr. George Ram­pul­la addressed the Board and inquired about the sta­tus of hav­ing a full ser­vice main­te­nance facil­i­ty on the prop­er­ty for air­craft main­te­nance and repair. Mr. McClel­lan advised that con­struc­tion for an air­craft main­te­nance hangar had pre­vi­ous­ly been approved by the Board, and recent­ly received final FAA approval. He antic­i­pates with­in the next 60 to 90 days the facil­i­ty would be operational.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:30 a.m.


Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman