January 2012 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 10:00 a.m., Jan­u­ary 25, 2012 in the Air­port Board Room by Chair­man McKenzie.

The Invo­ca­tion was giv­en by Ms. Pat­ty Strick.

The Pledge of Alle­giance was led by Chair­man McKenzie.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

The Decem­ber 14, 2011 Emer­gency Board Meet­ing Min­utes, the Decem­ber 16, 2011 Board Meet­ing Min­utes, and the Decem­ber 22, 2011 Spe­cial Board Meet­ing Min­utes were approved as distributed.

Mr. Wheat pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report to the Board.

a. ZHA – Task Order

This item pro­vides for Board approval and autho­riza­tion for ZHA to per­form lim­it­ed stormwa­ter test­ing in prepa­ra­tion for upcom­ing agency meetings.

Busi­ness Items:

a. FY – 11 Finan­cial Audit Report

This item pro­vides for Board approval of the audit report for the fis­cal year end­ing Sep­tem­ber 30, 2011.

Tip­ton, Mar­ler, Gar­ner & Chas­tain have recent­ly com­plet­ed the airport’s annu­al finan­cial audit. Mr. David Tip­ton addressed the Board regard­ing the audit report and stat­ed there were no find­ings regard­ing vio­la­tions of pro­vi­sions of con­tracts or grant agree­ments, fraud, ille­gal acts or abuse regard­ing the airport’s account­ing practices.

The audit report indi­cat­ed that the gen­er­al-pur­pose finan­cial state­ments rep­re­sent­ed the true finan­cial posi­tion of the Dis­trict and that oper­a­tions and cash flows were in accor­dance with gen­er­al­ly accept­ed account­ing prin­ci­ples and that no reportable con­di­tions were dis­closed dur­ing the audit.

b. Ricon­do & Asso­ciates, Inc. – Air­port Con­sul­tant Ser­vices for Air Ser­vice Analysis

This item pro­vides for Board approval and autho­riza­tion for Ricon­do & Asso­ciates, Inc. to pre­pare nec­es­sary mate­ri­als and par­tic­i­pate in the ini­tial dis­cus­sions with mul­ti­ple air car­ri­ers regard­ing increased air ser­vice development.

The Board select­ed Ricon­do & Asso­ciates, Inc. to pro­vide the Dis­trict with air­port con­sult­ing ser­vices. To date, those ser­vices have been uti­lized to devel­op and nego­ti­ate a new Air­line Use and Lease Agree­ment. Addi­tion­al efforts are now under­way to increase air ser­vice devel­op­ment and ini­ti­ate air ser­vice marketing.

The ini­tial process includes the prepa­ra­tion of back­ground mate­ri­als and an ini­tial tele­phone con­fer­ence with air­line plan­ning and sched­ul­ing depart­ments to dis­cuss their inter­est in adding new or addi­tion­al ser­vices to the Air­port. After this ini­tial process is com­plet­ed, meet­ings will be sched­uled with spe­cif­ic tar­get­ed air­lines, where­in pre­sen­ta­tions will be designed to assist net­work plan­ners to iden­ti­fy if the data would have a sig­nif­i­cant impact on the fore­cast of future route profitability.

In order to ensure a col­lec­tive and com­pre­hen­sive approach is pre­sent­ed, input from local tourist devel­op­ment coun­cils will be includ­ing in this air ser­vice mar­ket­ing effort.

The pro­posed bud­get for com­ple­tion of this work is $50,000 and is includ­ed in the approved FY 2012 budget.

c. Sec­ond Amend­ment to Agree­ment of Pur­chase and Sale of Old Air­port Property

This item has been deferred until the Spe­cial Board Meet­ing sched­uled for Feb­ru­ary 3, 2012.

Cross­wind Run­way Update – Mr. Richard Zip­per­ly with ZHA updat­ed the Board regard­ing the sta­tus of sta­bi­liza­tion work being com­plet­ed at the cross­wind run­way site.

There were no pub­lic comments.

The meet­ing was adjourned at approx­i­mate­ly 10:35 a.m. (CST).

Pat­ty Strick, Exec­u­tive Sec­re­tary Andy McKen­zie, Chairman