February 2025 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 19, 2025 by Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Mr. Les McFatter.

The Pledge of Alle­giance was led by Mr. Will Cramer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Ms. Hol­ly Melz­er, Mr. Les McFat­ter, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

Pub­lic Comment:

Chair Shel­don asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Amend­ed Agenda,

Mr. Cramer made a motion to accept the Amend­ed Agen­da, and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan updat­ed the Board on the Jan­u­ary Activ­i­ty Reports. The num­bers for Jan­u­ary reflect a sev­en per­cent decrease from Jan­u­ary 2024. His­tor­i­cal­ly, Jan­u­ary tends to be a low month. The Region­al Com­par­i­son con­tin­ues to show the Air­port with sig­nif­i­cant growth.

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the four (4) months end­ing Jan­u­ary 31^st. At the end of Jan­u­ary, the total cash reflect­ed a decrease of $4 mil­lion from Decem­ber with a total bal­ance of $51.2 mil­lion. Ms. Gor­don also report­ed that unre­strict­ed cash is $33.8 mil­lion and restrict­ed cash is $17.4 mil­lion. The large decrease in Decem­ber is due to the set­tle­ment pay­ment to the air­lines of $3.9 million.

In Jan­u­ary 2025, total lia­bil­i­ties decreased $3.7 mil­lion from Decem­ber, again due to the set­tle­ment, and there was a decrease in lia­bil­i­ties from Jan­u­ary of last year of $1.4 mil­lion. Ms. Gor­don reviewed excess rev­enues over expens­es, which reflect­ed a $4.5 mil­lion total year-todate. Oper­at­ing rev­enue over expens­es equals $2.5 mil­lion of the excess while the non-oper­at­ing rev­enues make up $2 million.

The Income State­ment reflect­ed year-to-date oper­at­ing rev­enues of $6.75 mil­lion and are exceed­ing bud­get by $140,000, which equates to 102% of budget.

Per­son­nel expens­es are 90% of bud­get YTD and gen­er­al oper­at­ing expens­es are 88% of the bud­get to date.

Dis­cus­sion ensued.

Con­sent Agenda:

a. Approve Board Meet­ing Min­utes — Jan­u­ary 29, 2025

This item pro­vides for Board approval of the Jan­u­ary 29, 2025 Board Meet­ing Minutes.

b. Approve Mas­ter Ser­vice Agree­ment with AVCON, Inc. adding new team members

This item requests the Board approve the Mas­ter Ser­vice Agree­ment with AVCON, Inc. adding new team members.

c. Approve Lease Assign­ment of Hangar #8 Land Lease from the St. Joe Com­pa­ny to Total Earth Ser­vices. LLC.

This item requests the Board approve a Lease Assign­ment of Hangar #8 Land Lease from the St. Joe Com­pa­ny to Total Earth Ser­vices, LLC.

Ms. Melz­er made a motion to accept the Con­sent Agen­da, and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Review and Adopt 2024 Finan­cial Audit Report

Ms. Jen­nifer David­son with Tip­ton, Mar­ler, Gar­ner & Chas­tain pre­sent­ed the audit­ed finan­cial state­ments for 2024. Ms. David­son high­light­ed sev­er­al areas of the Audit and report­ed there were no issues found in the Audit.

Ms. Melz­er made a motion to Adopt the FY 2024 Finan­cial Audit Report, and Mr.

McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Ardur­ra Annu­al Review and Renewal

Mr. McClel­lan pre­sent­ed the Ardur­ra Annu­al Review and request for Con­tract Renewal.

Over­all, the air­port is very sat­is­fied with the approach Ardur­ra is tak­ing and the work prod­uct so far, and it is rec­om­mend­ed that their con­tract for an addi­tion­al year.

Ms. Williams made a motion to Approve the Ardur­ra Con­tract Renew­al, and Mr.

McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. AVCON Inc. Annu­al Review and Renewal

Mr. McClel­lan pre­sent­ed the AVCON, Inc. Annu­al Review and request for Con­tract Renew­al. He stat­ed that Avcon has been a great part­ner with the Air­port and has tran­si­tioned from being a sub­con­sul­tant to a gen­er­al con­sul­tant. AVCON has been respon­sive, and it is rec­om­mend­ed that their con­tract be renewed for an addi­tion­al year.

Mr. McDon­ald made a motion to Approve the AVCON, Inc. Con­tract Renew­al, and Mr.McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

d. Con­tract Award to Cardel­la Con­struc­tion Co. — (CMAR — Ter­mi­nal Expan­sion Project) — Own­er’s Autho­rized Rep­re­sen­ta­tive (OAR)

Mr. McClel­lan asked the Air­port’s legal coun­sel to inform the Board of the time­line and phas­es of the Expan­sion Project. Mr. Cole Davis stat­ed that the Board award­ed this CMAR con­tract in July to Cardel­la. The Air­port received FAA approval in Novem­ber and has been nego­ti­at­ing a con­tract with Cardel­la since that time. Today’s request is for Board approval of the con­tract and the first phase of the pre­con­struc­tion services.

The Board mem­bers request­ed a copy of the sched­ule for the phased project and Mr. Davis explained that once all details are com­plete, the sched­ule will be sent. The con­trac­tor’s rep­re­sen­ta­tive, Sebas­t­ian Cardel­la, dis­cussed the details of each phase and explained that the first phase of the pre-con­struc­tion work will take about five months. Mr. Davis fur­ther clar­i­fied if financ­ing is able to be secured and not affect con­struc­tion, it is a three-year program.

Dis­cus­sion ensued.

Mr. Cramer made a motion to Award the Con­tract to Cardel­la (CMAR — Ter­mi­nal Expan­sion Project) — Own­er’s Autho­rized Rep­re­sen­ta­tive (OAR); and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

e. Approve Task Order #23A-11 with Ardur­ra Group, Inc for Ter­mi­nal Expan­sion Pro­gram — Own­er’s Autho­rized Rep­re­sen­ta­tive (OAR)

Mr. McClel­lan request­ed Board approval of Task Order #23A-11 with Ardur­ra Group, Inc. The Task Order is for the OAR ser­vices through project com­ple­tion. Board mem­bers asked for the item to be rewrit­ten to show through the task order will be effec­tive through close­out, not just completion.

Mr. McFat­ter made a motion to Approve Task Order #23A-11 as amend­ed with Ardur­ra Group, Inc for Ter­mi­nal Expan­sion Pro­gram — Own­er’s Autho­rized Rep­re­sen­ta­tive (OAR); and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly.

f. Approve Change Order #20 with Dominguez Design Build, Inc.

Mr. McClel­lan pre­sent­ed the Board with Change Order #20 with Dominguez Design Build, Inc. Mr. David Seward with Dominguez Design Build stat­ed that this is a change order for some items dis­cov­ered dur­ing the restroom removal. Issues were dis­cov­ered with wiring, and this change order is cor­rect those issues and to mod­i­fy the ceil­ing height, put a bulk­head in, and oth­er items relat­ed to the rerout­ing of wires in order to mit­i­gate the effect of oth­er busi­ness own­ers in the Airport.

Mr. Shawn Dominguez, founder of Dominguez Design Build, intro­duced him­self and explained that he is ulti­mate­ly respon­si­ble for this project. Mr. Dominguez stat­ed they are well beyond the time­line sched­ule and want­ed to thank the Board for their patience. He also stat­ed that his team is com­mit­ted to get­ting it done right, and they will com­plete the project as some­thing to be proud of.

Dis­cus­sion ensued.

Ms. Melz­er made a motion to Approve Change Order #20 with Dominguez Design Build, Inc., and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

a. Ter­mi­nal Buildout

Mr. Richard McConnell pre­sent­ed updates on the Ter­mi­nal Build­out. The build­out is com­ing togeth­er as intend­ed and is near­ing com­ple­tion. There is still card­board over the ter­raz­zo floors for obvi­ous con­struc­tion rea­sons. The seat­ing area is com­plete as are the restrooms. The last sec­tion of the Build­out project to be com­plet­ed is the tie-in from the old walk­way to the new area.

Mr. Seward with Dominguez Design Build spoke to the Board regard­ing the Ter­mi­nal Buildout

Project sta­tus as well. He remind­ed the Board of the com­ple­tion date he gave them at the Feb­ru­ary 15^th Board meet­ing and stat­ed that sev­er­al issues con­tributed to the delay in meet­ing that dead­line. These items include a few items not pass­ing inspec­tion, fire­proof­ing, and delays in receiv­ing mate­ri­als. The receipt of a new fire alarm pan­el, glass for the handrails, and com­mu­ni­ca­tions equip­ment have caused most of the issues.

Dis­cus­sion ensued.

b. Ter­mi­nal Ramp Expansion

Mr. McConnell informed the Board on the Ter­mi­nal Ramp Expan­sion, stat­ing Phoenix

Con­struc­tion has done a good job in accel­er­at­ing their pro­gram to get done in a time­ly man­ner. They have poured four lanes of con­crete and have com­plet­ed the asphalt pour on the con­nect­ing taxi­way Que­bec. They are on sched­ule to have this phase of the project com­plet­ed by March 1^st

Plan­ning Update (Infor­ma­tion Only)

a. Project lnSPIRE

Mr. McClel­lan informed the Board of the meet­ing Mr. Davis will be hav­ing with the bond coun­sel tomor­row to dis­cuss bond­ing oppor­tu­ni­ties regard­ing the InSPIRE facil­i­ties. The FSU team has been focused on grant appli­ca­tions to secure grant funding.

b. Rental Care Facil­i­ty Design

Mr. McClel­lan informed the Board of the meet­ing last month with the rental car agen­cies to dis­cuss the tech­nol­o­gy with­in the rental car com­pa­nies as well as and their ideas of where they are going in the future. The rental car com­pa­nies will be pro­vid­ing their feed­back on their needs soon.

Bay EDA Update (Infor­ma­tion Only)

No update was presented.

The Moore Agency Update (Infor­ma­tion Only)

Ms. Katie Spill­man hoped every­one was able to catch the brand-new com­mer­cial cam­paign launch dur­ing Super Bowl Sun­day with sev­er­al place­ments through­out the day. Board mem­bers appre­ci­at­ed the com­mer­cial and were very impressed with the qual­i­ty. Ms. Spill­man also dis­cussed tar­get­ing key busi­ness audi­ences with new print cre­ative to include our Des­ti­na­tion Desire messaging.

The Moore Agency has worked with their pro­duc­tion com­pa­ny part­ners on devel­op­ing a total­ly orig­i­nal pho­tog­ra­phy busi­ness ad. It will be placed in Bay Biz, as well as the Cir­cuit; two key pub­li­ca­tions reach­ing region­al busi­ness lead­ers and decision-makers.

In addi­tion to the ongo­ing cam­paigns, Ms. Spill­man reflect­ed on the 2024 record-break­ing pas­sen­ger num­bers. Ms. Spill­man com­plet­ed her report stat­ing that the focus is now on prepa­ra­tion for one of the busiest sea­sons of the year for the Air­port, spring break. Moore will work close­ly with Mr. McClel­lan on devel­op­ing mes­sag­ing for the spring break sea­son includ­ing the neces­si­ty of arriv­ing early.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan gave a reminder of the War­rior Beach Retreat week­end, stat­ing two of our wound­ed war­riors flew in yes­ter­day for the event. They were met at the plane where an announce­ment was made in addi­tion to re-announc­ing them at the bot­tom of the stairs as they came out the exit lane. Today, Colonel Allen West will be arriv­ing on South­west from Dal­las, and he will be receiv­ing the same welcome.

Mr. McClel­lan also report­ed that there will be four screen­ing lanes at the check­point for spring break instead of three. In addi­tion, ECP has request­ed anoth­er CT80 machine for bag­gage screen­ing and TSA plans to autho­rize the addi­tion­al machine with the require­ment that ECP pays for its instal­la­tion. Last­ly, Mr. McClel­lan dis­cussed the announce­ment of cor­po­rate lay­offs by South­west Airlines.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: March 26, 2025 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 10:00 a.m.

Mark Shel­don; Chair

Park­er W. McClel­lan, Jr., AAE; Exec­u­tive Director