MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Spe­cial Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 9, 2024 by Chair Hol­ly Melzer. 

The Invo­ca­tion was giv­en by Vice Chair Sheldon.

The Pledge of Alle­giance was led by Chair Melzer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Will Cramer, Mr. Glen McDon­ald, Vice Chair Mark Shel­don and Chair Hol­ly Melzer.

Chair Melz­er asked if there were any items on the Agen­da, that any Board Mem­ber would like to move for fur­ther dis­cus­sion, and if not, to make a motion to accept the Agenda.

Mr. Cramer made a motion to Accept the Agen­da, and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Chair Melz­er asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Busi­ness Items:

a. Award Engi­neer­ing Con­sul­tant Ser­vices Con­tract to Ardur­ra Group, Inc.

Mr. Park­er McClel­lan pre­sent­ed this agen­da item. Chair Melz­er asked about the terms of the con­tract. Mr. McClel­lan said that it is a 5‑year con­tract with annu­al renew­al options and includes a ​“Ter­mi­na­tion for Con­ve­nience” clause. 

Chair Melz­er asked if there was a motion. 

Mr. Cramer made a motion to award the Engi­neer­ing Con­sul­tant Ser­vices Con­tract to Ardur­ra Group, Inc., and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Award Engi­neer­ing Con­sul­tant Ser­vices Con­tract to AVCON, Inc.

Mr. McClel­lan said that this con­tract is the same as the one for Ardur­ra Group, Inc. Vice Chair Shel­don and Ms. Williams both expressed their con­fi­dence in both of con­sul­tant com­pa­nies that have been selected. 

Chair Melz­er asked if there was a motion.

Mr. Cramer made a motion to award the Engi­neer­ing Con­sul­tant Ser­vices Con­tract to AVCON, Inc., and Mr. Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Approve Con­tract Mod­i­fi­ca­tion to ZHA, Intl., Inc.

Mr. McClel­lan said that this is a for­mal acknowl­edg­ment from ZHA that their con­tract will expire on May 22, 2024, or at the lat­ter point of some their remain­ing task orders. 

Chair Melz­er asked if there was a motion.

Vice Chair Shel­don made a motion to approve con­tract mod­i­fi­ca­tion to ZHA Intl., Inc., and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Approve Award – Taxi Lane Fox­trot Tie-Ins (South­ern Sky Aviation) 

Chair Melz­er abstained from vot­ing for this Item as she has a vot­ing con­flict. She rep­re­sents Gulf Coast Util­i­ty Con­trac­tors (GCUC) in her pri­vate law prac­tice and they were one of the bidders.

Mr. McClel­lan explained that last month the Dis­trict reject­ed a bid received from CW Roberts that includ­ed the Taxi Lane Fox­trot Tie-Ins, the Admin­is­tra­tion Park­ing Lot, and the West Bay Park­way Slip Road Left Turn Medi­an all in one project. The bid was in excess of what was bud­get­ed for the project. Under State Statute, and since the engineer’s esti­mates were under $200,000, the project was re-bid as indi­vid­ual projects. 

Chair Melz­er asked if there was a motion.

Mr. McDon­ald made a motion to approve the award for the Taxi Lane Fox­trot Tie-Ins for South­ern Sky, and Vice Chair Shel­don sec­ond­ed the motion. Chair Melz­er abstained. The vote was tak­en and the motion passed unanimously.

e. Approve Award – Admin­is­tra­tion Park­ing Lot

Chair Melz­er abstained from vot­ing for this Item as well. GCUC was also one of the bid­ders on this project.

Mr. McClel­lan explained that this project will pro­vide for the replace­ment of the Admin­is­tra­tion Park­ing Lot and will be locat­ed near the base of the Air Traf­fic Con­trol Tow­er. Vice Chair Shel­don asked about the time line for com­ple­tion of this project. Ms. Tonia Nation of AVCON, Inc. said that pend­ing the arrival of mate­ri­als, that the con­trac­tor believes it can be ten­ta­tive­ly done in 60 days.

Chair Melz­er asked if there was a motion.

Mr. Cramer made a motion to approve the award for the Admin­is­tra­tive Park­ing Lot, and Vice Chair Shel­don sec­ond­ed the motion. Chair Melz­er abstained. The vote was tak­en and the motion passed unanimously.

f. Approve Award – West Bay Park­way Slip Road Left Turn Medi­an

Chair Melz­er also abstained from vot­ing for this Item. GCUC was also one of the bid­ders on this project.

Mr. McClel­lan explained that just before the Ter­mi­nal on the Entrance Road, there is a small road that cross­es in the medi­an. This project will cre­ate a left turn lane to make it safer for dri­vers to turn left onto West Bay Park­way after exit­ing the area near South­ern Sky Avi­a­tion. Vice Chair Shel­don reit­er­at­ed the empha­sis on safe­ty and this would pro­vid­ed an added lev­el of safe­ty on West Bay Parkway.

Chair Melz­er asked if there was a motion.

Ms. Williams made a motion to approve the award for the West Bay Park­way Slip Road Left Turn Medi­an, and Mr. Cramer sec­ond­ed the motion. Chair Melz­er abstained. The vote was tak­en and the motion passed unanimously.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:24 a.m.

Next meet­ings scheduled: 

Feb­ru­ary 28, 2024 – Board Meet­ing 9:00 a.m.

_________________________________ ________________________________

Lisa Brady, Exec­u­tive Assis­tant Hol­ly Melz­er, Chair