February 2019 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 27, 2019 by Chair­man Lee.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and a quo­rum was present. She indi­cat­ed that Vice Chair­man McDon­ald and Ms. Sims were not present.

Mr. Math­is made a motion to approve the Agen­da. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports and a dis­cus­sion ensued.

Con­sent Agenda:

1. Board Meet­ing Min­utes – Decem­ber 19, 2018

This item pro­vides for Board approval of the Decem­ber 19, 2018 Board Meet­ing Minutes.

2. Board Meet­ing Min­utes – Jan­u­ary 23, 2019

This item pro­vides for Board approval of the Jan­u­ary 23, 2019 Board Meet­ing Minutes.

3. Approve Pur­chas­ing Pol­i­cy Update

This item pro­vides for Board approval of the update to Pol­i­cy 3.8 – Pur­chas­ing Policy

4. Approve Land Lease for 40Thirty1, LLC

This item pro­vides for Board approval of a Land Lease between the Dis­trict and 40Thirty1, LLC, con­tin­gent upon FAA approval. 

5. Approve ZHA Task Order – Over­flow Park­ing Lot Improve­ment Project

This item pro­vides for Board approval of Task Order #42 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required Design, Bid and Award, and Con­struc­tion Admin­is­tra­tion ser­vices for a project to pave and improve the Airport’s pub­lic Over­flow Park­ing Lot.

6. Approve ZHA Task Order – Main­te­nance Facil­i­ty Expan­sion Project

This item pro­vides for Board approval of Task Order #41 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required Design, Bid and Award, and Con­struc­tion Admin­is­tra­tion Ser­vices for the Air­port Main­te­nance Facil­i­ty Expan­sion Project.

7. Approve ZHA Task Order – Ter­mi­nal Gate 6 & 7 Expan­sion Project

This item pro­vides for Board approval of Task Order #39‑C to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required Design, Bid and Award, and Con­struc­tion Admin­is­tra­tion Ser­vices for the Air­port Ter­mi­nal Gate 6 & 7 Expan­sion Project.

8. Accept PTGA – Mas­ter Plan Update and Adopt Resolution

This item pro­vides for Board accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) that will pro­vide fund­ing for the Mas­ter Plan Update.

9. Adopt FY 2018 Finan­cial Audit Report

This item is sub­mit­ted for Board adop­tion of the Audit Report for the Fis­cal Year end­ing Sep­tem­ber 30, 2018.

10. Accept Bid – Spring Fertilizer

This item pro­vides for Board approval for the pur­chase and appli­ca­tion of fer­til­iz­er for approx­i­mate­ly 500 acres of Air­port prop­er­ty by Altha Agronomy.

11. Accept Bid – Gem Cars

This item pro­vides for Board approval for the pur­chase of two (2) replace­ment park­ing lot shut­tle Gem Cars from Flori­da Motor­sports to be uti­lized by park­ing lot employ­ees for pub­lic shut­tle trans­porta­tion to and from the Ter­mi­nal Building.

12. Accept Bid – Sky­light Repair/​Replacement

This item pro­vides for Board approval for the pur­chase and replace­ment of one Insu­lat­ed, Translu­cent Sky­roof pan­el locat­ed over the non-secure restau­rant area in the Ter­mi­nal Build­ing from Spec­i­fied Archi­tec­tur­al Sys­tem, Inc.

13. Accept Bid – Bi-part Auto­mat­ic Door Purchase

This item pro­vides for Board approval for the pur­chase of a replace­ment bi-part­ing, auto­mat­ic door locat­ed at the Secu­ri­ty Exit Lane in the Ter­mi­nal Build­ing from Gulf States Door.

14. Approve DC Avi­a­tion Ground Lease Amend­ment #2

This item pro­vides for Board approval of DC Avi­a­tion, LLC’s Lease Amend­ment #2 to add 220 square feet to their over­all cur­rent­ly leased premises.

Mr. Nel­son request­ed that Con­sent Item 3(e) – ZHA Task Order for the Over­flow Park­ing Lot Improve­ment Project, be moved to Busi­ness Item Agen­da. Mr. Nel­son made a motion to accept the Amend­ed Con­sent Agen­da less Item 3(e). Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Pre­sen­ta­tion – State Road 388 Construction

Mr. McClel­lan addressed the Board and pro­vid­ed a pre­sen­ta­tion of the 4‑year-long process to realign­ment of State Road 388, the tie in with the new Coun­ty Road 388 and the Round­about con­struc­tion at the Air­port Entrance. This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no for­mal Board action.

2. Pre­sen­ta­tion – Mas­ter Plan Update

Mr. Paul Puck­li of CHA addressed the Board and pro­vid­ed a sta­tus update on the Mas­ter Plan Project. Mr. Puck­li reviewed the Project back­ground. He described the Process which guides devel­op­ment and oper­a­tional sus­tain­abil­i­ty as being in two parts: the Mas­ter Plan Report and the Air­port Lay­out Plan (ALP). He said the Process cov­ers 5, 10, and 20-year hori­zons; is typ­i­cal­ly updat­ed every 10 years; and fol­lows FAA and FDOT guid­ance and stan­dards. He added that the Approval Process is made up of the FAA/FDOT approv­ing the Fore­casts; the AGIS: FAA accep­tance; FAA/FDOT approv­ing the ALP draw­ings; and the FAA/FDOT approv­ing the Cap­i­tal Improve­ment Plan.

Mr. Puck­li informed the Board of the data col­lec­tion sta­tus: FAA’s new state-of-the-art AGIS (Air­port Geo­graph­ic Infor­ma­tion Sys­tem) use (an Air­field sur­vey was flown, a ground con­trol sur­vey was com­plet­ed, and the Scope of Work was uploaded into the FAA web data­base); and an inven­to­ry of the Facil­i­ties was completed.

Mr. Puck­li described the Mas­ter Plan objectives/​issues which includ­ed key Ter­mi­nal Build­ing plan­ning issues;

land use/​economic devel­op­ment oppor­tu­ni­ties and issues; sur­face access/​parking con­sid­er­a­tions; Air­field plan­ning issues; Ter­mi­nal area devel­op­ment needs; and finan­cial via­bil­i­ty of rec­om­mend­ed actions. He added that CHA moved up the sched­ul­ing of the Land Use Plan­ning Process in response to the Board request to do so; and that all the Air­port ten­ants have par­tic­i­pat­ed in meet­ings to iden­ti­fy their con­cerns. Mr. Puck­li explained that a Tech­ni­cal Advi­so­ry Com­mit­tee (TAC) will be involved (Air­port ten­ants, local gov­ern­ment, and oth­er key stake­hold­ers), and there will be more pub­lic involve­ment com­ing lat­er with Board brief­in­gs and workshops.

Mr. Math­is asked if there were any issues, pro or con on how the Cross­wind Run­way would impact our Tri­umph funds, and Mr. Puck­li respond­ed that those Tri­umph funds will be very impor­tant for fund­ing the longer Cross­wind Run­way that could be a back­up for com­mer­cial operations.

This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no for­mal Board action.

3. Approve ZHA Task Order – Mit­i­ga­tion Area Inspection

This item pro­vides for Board approval of Task Order #43 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to con­duct a post-Hur­ri­cane Michael dam­age assess­ment of the ECP mit­i­ga­tion area. Mr. Park­er McClel­lan explained that part of our Agree­ment with The St. Joe Com­pa­ny is to keep areas acces­si­ble that they want to for­est, but the storm downed trees that we need to clear out. He said that we need to go back to the FAA to try to get fund­ing to clean out the debris, and that this Task Order would assess how much addi­tion­al fund­ing would be need­ed. Mr. Rick Mellin of ZHA added that the downed and dam­aged trees will also cre­ate future fuel loads.

Mr. Math­is made a motion to approve the Task Order for Mit­i­ga­tion Area Inspec­tion. Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

4. Approve Let­ter of Intent with Flori­da Nation­al Guard

This item pro­vides for Board approval for the Chair­man to exe­cute a Let­ter of Intent to devel­op a long-term agree­ment with the Flori­da Nation­al Guard for an Armory and Readi­ness Cen­ter on Air­port prop­er­ty. Mr. Park­er McClel­lan informed the Board of the Flori­da Army Nation­al Guard’s pro­pos­al to replace their cur­rent Readi­ness Cen­ter locat­ed on Lisen­by Avenue (which was severe­ly dam­aged by Hur­ri­cane Michael), with a 25-acre pro­posed site on ECP Air­port prop­er­ty to begin con­struc­tion in FY 2020. Mr. McClel­lan said that as part of the hur­ri­cane recov­ery effort, the Airport’s ​“Tent City” was found to be a very favor­able loca­tion by the Flori­da Army Nation­al Guard who uti­lized the area after the storm. He added that they went as far as to have future growth oppor­tu­ni­ties includ­ed in their plan. Mr. McClel­lan said the Flori­da Nation­al Guard would pay for any per­mit mod­i­fi­ca­tions and base­line envi­ron­men­tal stud­ies with the FNG, FAA and COE; and work with the FAA to meet fair mar­ket val­ue and land use requirements.

He said the Guard would lease the ECP land acreage. Mr. Math­is asked if there would be any finan­cial impacts for ECP, and Mr. McClel­lan said we would not have much neg­a­tive finan­cial impact since the Guard would be pay­ing for the stud­ies, and that once the Lisen­by Avenue land is cleaned up, they would give it to ECP. He added that their facil­i­ty would be far enough away from the new hotel being built as well as from the Air­port itself.

Mr. Nel­son made a motion to approve the Let­ter of Intent with the Nation­al Guard. Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

5. Approve ZHA Task Order – Over­flow Park­ing Lot Improve­ment Project

This item was moved from the Con­sent Agen­da to the Busi­ness Agen­da for fur­ther Board dis­cus­sion. Mr. Nel­son asked ZHA’s Mr. Rick Mellin how the engi­neer­ing firm was select­ed, and a dis­cus­sion ensued. 

Mr. Nel­son made a motion for the Board to direct ZHA to do a com­pet­i­tive selec­tion of engi­neer­ing firm for this Project. Mr. John­son sec­ond­ed the motion. After Board Dis­cus­sion, a vote was tak­en and Mr. Tusa vot­ed no, Mr. Math­is vot­ed no, Mr. Nel­son vot­ed aye, Mr. John­son vot­ed aye, Chair­man Lee vot­ed no, and the motion did not pass.

Mr. Tusa made a motion to approve the Task Order as pri­or pre­sent­ed, and Mr. Math­is sec­ond­ed the motion. A vote was tak­en and Mr. Tusa vot­ed aye, Mr. Math­is vot­ed aye, Mr. Nel­son vot­ed no, Mr. John­son vot­ed no, Chair­man Lee vot­ed aye, and the Task Order was approved, keep­ing the engi­neer­ing firm as is.

The Bay EDA Update:

There was no Bay EDA Update.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed that dur­ing the month of Jan­u­ary, the Agency worked with ECP to devel­op refreshed cre­ative sur­round­ing the ECP Escape cam­paign. Ms. Spill­man said the team worked to stand up the Super Bowl cam­paign in ear­ly Feb­ru­ary. She said the Escape cam­paign received a fresh look incor­po­rat­ing a new :30 and :15 sec­ond com­mer­cial, new dig­i­tal graph­ics and updates to the land­ing page, as well as con­tent on all of ECP’s social media chan­nels. Ms. Spill­man report­ed 70 air­line web­site clicks as a result of the cam­paign, 1,558 Escape page views, 18,856 new web­site vis­i­tors and 36,036 total ses­sions. 24.3% of our sub­scribers opened the newslet­ter and we had 938,238 earned media impressions.

Ms. Spill­man report­ed that ECP spon­sored the 30A Song­writ­ers Fes­ti­val for the 7^th con­sec­u­tive year, with more than 72 per­cent of the fes­ti­val atten­dees and per­form­ers trav­el­ing here from out of state and many of them arriv­ing at our Air­port. The fes­ti­val includ­ed over 175 artists, 225 per­for­mances in 25 venues along 30A and wel­comed 5,500 atten­dees. ECP spon­sored the Cal­iza stage in Alys Beach, a fea­tured out­door stage for the festival.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that we’ll be begin­ning our ​“Road Show” and ask­ing the Board to go out to their respec­tive com­mu­ni­ties and help us do our annu­al update that we’ve done his­tor­i­cal­ly every year and tak­en to the Coun­ty and City Com­mis­sions. Mr. McClel­lan added that we have met with the Air­lines about kick­ing off the sum­mer sea­son (which starts March 8 with South­west Air­lines increas­ing their flights to ten on Sat­ur­days), and added that the Air­lines rec­og­nize the spring sea­son is an impor­tant mar­ket for us. He said we will also meet with all the Ten­ants on Thurs­day to dis­cuss how they need to get ready.

Mr. McClel­lan report­ed that we are par­tic­i­pat­ing in Bay County’s Long-Term Recov­ery Task Force’s two pan­els – Infra­struc­ture and Eco­nom­ic Recov­ery – attend­ing meet­ings every two weeks.

Mr. McClel­lan announced that Fire Chief Austin Andrews retired, and Deputy Fire Chief Jer­ry Swearin­gen replaced him as the new Fire Chief.

Mr. McClel­lan informed the Board that the park­ing lot is get­ting fuller, includ­ing approx­i­mate­ly 150 – 170 non­based Crew mem­bers that par­tic­i­pate in an Air­port park­ing pro­gram, and we are in the process of mov­ing them from the paid lot to the Employ­ee Lot, where they will swipe their badge.

Pub­lic Comments:

Mr. Craig St. Mar­tin of Pana­ma City Beach, father to 11-year Good­will employ­ee at the Air­port, Adam St. Mar­tin, pre­sent­ed a dupli­cate let­ter to the Board mem­bers who were not present at the Jan­u­ary Board Meet­ing when he first hand­ed out his ini­tial let­ter express­ing his con­cerns regard­ing Adam’s, and his fel­low dis­abled Good­will employ­ees’ vaca­tion time, pay rais­es, and accrued per­son­al leave pay­ments upon ter­mi­na­tion. Mr. St. Mar­tin asked the Board to take his con­cerns into con­sid­er­a­tion when the Air­port looks at Goodwill’s con­tract when it comes up for renewal.

Mr. McClel­lan informed the Board that Good­will is not an employ­ee of the Air­port, but rather a ven­dor, and Good­will han­dles their own employ­ee ben­e­fits plan. He added that Good­will is not on an accru­al sys­tem, but instead bases vaca­tion time on the amount of ser­vice, which means that the longer they work for Good­will, the more Good­will pays in vaca­tion time. He said that the avail­able vaca­tion time is not car­ried over to the next year, but instead is lost if not used in that year. Mr. McClel­lan informed the Board that he spoke with the Good­will direc­tor of human resources who said they are in the process of doing eval­u­a­tions. Mr. McClel­lan said he would look into when the Good­will con­tract expires, but knew that they are on a 5‑year contract.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:36 a.m.

___________________________ ___________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman