February 2015 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 25, 2015 in the Air­port Board Room by Chair­man Bruett.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

Approval of Minutes:

The Jan­u­ary 28, 2015 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report.

Con­sent Agenda:

a. Revised Employ­ee Manual

This item pro­vides for Board approval of an updat­ed and revised Employ­ee Man­u­al for employ­ees of the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al District.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the revised Employ­ee Man­u­al with an effec­tive date of March 1, 2015. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Accept Grant — Small Com­mu­ni­ty Air Ser­vice Devel­op­ment Program

This item pro­vides for Board accep­tance of a grant offer from the U.S. Depart­ment of Trans­porta­tion (USDOT) under the Small Com­mu­ni­ty Air Ser­vice Devel­op­ment Pro­gram. The grant will pro­vide $400,000 to assist the District’s efforts to address the air ser­vice needs of the community.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to accept the grant for the Small Com­mu­ni­ty Air Ser­vice Devel­op­ment Pro­gram and autho­riza­tion for the Chair­man to exe­cute the grant offer in accor­dance with the guide­lines set forth in the doc­u­ment. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. (i) Ban­ner Tow Agree­ment – Aer­i­al Mes­sages of Day­tona and Sales, Inc.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Mes­sages of Day­tona and Sales, Inc., and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

(ii) Ban­ner Tow Agree­ment – Sim­mons Avi­a­tion Ser­vices, LLC

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Sim­mons Avi­a­tion Ser­vices, LLC and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve both ban­ner tow agree­ments, and autho­riza­tion for the Chair­man to exe­cute any nec­es­sary doc­u­ments. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Space/​Use Agree­ment – Delta Glob­al Services

This item pro­vides for Board approval of a Space/​Use Agree­ment with Delta Glob­al Ser­vices to lease office space in the Ter­mi­nal Building.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve the Space/​Use Agree­ment with Delta Glob­al Ser­vices, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Ms. Mead­ows sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Air­line Oper­at­ing Agree­ment for Non-Sig­na­to­ry Airlines

This item pro­vides for Board approval of the Air­line Oper­at­ing Agree­ment for the non-sig­na­to­ry air car­ri­ers serv­ing the North­west Flori­da Beach­es Inter­na­tion­al Airport.

The Air­line Oper­at­ing Agree­ment for the Air­port has been devel­oped with the assis­tance of Ricon­do and Asso­ciates, our legal coun­sel and Staff to allow non-sig­na­to­ry car­ri­ers to oper­ate on the air­port and uti­lize the facil­i­ties in the Ter­mi­nal Area. The Oper­at­ing Agree­ment is very sim­i­lar to our Air­line Lease and Use Agree­ment with the pri­ma­ry excep­tion being there is no rev­enue sharing.

The Oper­at­ing Agree­ment is based on the rates and charges estab­lished each year as part of the bud­get­ing process. The Agree­ment estab­lish­es per use charges for facil­i­ties, as well as land­ing fees and rental rates for space.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the Air­line Oper­at­ing Agree­ment and autho­riza­tion for the Board Chair­man to exe­cute any nec­es­sary doc­u­ments fol­low­ing sat­is­fac­to­ry legal review. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Mas­ter Plan Approval

This item pro­vides for Board approval of the Air­port Mas­ter Plan for sub­mis­sion to the Fed­er­al Avi­a­tion Admin­is­tra­tion (FAA) and the Flori­da Depart­ment of Trans­porta­tion (FDOT) for accep­tance and approval.

In Decem­ber 2011, the Board autho­rized the award of the Mas­ter Plan to RW Arm­strong now CHA Con­sul­tants. The con­sul­tants, in part­ner­ship with Staff and a Tech­ni­cal Advi­so­ry Team, began work­ing on the Mas­ter Plan for the 5, 10 and 20 year plans for the future. It was deter­mined that rather than year based mile­stones, plan­ning hori­zons would be uti­lized that would pro­vide the Air­port with a more valu­able plan­ning tool.

Mr. Paul Puck­li pre­sent­ed an Exec­u­tive Sum­ma­ry of the results of the plan­ning effort. The ini­tial review com­ments were addressed and now the final approval process can begin. Once approved by the Board for sub­mis­sion, both FAA and FDOT will per­form a final review and accep­tance. The esti­mat­ed time­frame for accep­tance and approval is approx­i­mate­ly 90 to 120 days. It is antic­i­pat­ed that the final doc­u­ment will be ready for sub­mit­tal in June of this year.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to con­di­tion­al­ly approve the Mas­ter Plan for sub­mis­sion to FAA and FDOT and upon their accep­tance and approval, to approve the Mas­ter Plan as sub­mit­ted. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Exec­u­tive Direc­tor Per­for­mance Evaluation

This item pro­vides for Board dis­cus­sion regard­ing the issue of the Exec­u­tive Director’s annu­al per­for­mance evaluation.

Per the employ­ment con­tract, the Board is tasked with per­form­ing an annu­al per­for­mance eval­u­a­tion for the posi­tion of Exec­u­tive Direc­tor. Chair­man Bruett met with and per­formed the annu­al eval­u­a­tion for Mr. McClellan.

Based on his review, Chair­man Bruett rec­om­mend­ed an annu­al increase of 8.65%, which would result in an increase of $12,040 and would raise the Exec­u­tive Director’s annu­al salary to $151,000.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve a 3.5% annu­al increase, which would raise the Exec­u­tive Director’s annu­al salary to $144,000. Motion died for lack of a second.

Fol­low­ing addi­tion­al Board dis­cus­sion, Mr. Math­is made a motion to approve the Chairman’s rec­om­men­da­tion to an annu­al increase of 8.65%, result­ing in an annu­al salary of $151,000 for the Exec­u­tive Direc­tor. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed 6 to 1 with Mr. Pilch­er opposing.

d. Lit­i­ga­tion Update

Attor­ney Franklin Har­ri­son updat­ed the Board regard­ing the sta­tus of the lit­i­ga­tion between Kel­logg, Brown & Root (KBR) and the Dis­trict. He advised that the Judge ruled in favor of the Dis­trict regard­ing the appeal, and that Attor­ney Ross McCloy was work­ing with the Judge to sched­ule a tri­al date. This item was for infor­ma­tion­al pur­pos­es only and required no Board action.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board regard­ing the FEMA claim sta­tus. He stat­ed that Staff is work­ing to bring a bid award for spring fer­til­iza­tion back to the Board.

Mr. McClel­lan updat­ed the Board on the Sheltair Ramp Expan­sion Project. It is antic­i­pat­ed that the project will be com­plet­ed by the end of May.

Mr. McClel­lan updat­ed the Board regard­ing the start-up of Unit­ed Air Lines on March 5, 2015 with non-stop ser­vice to Hous­ton. He also updat­ed the Board regard­ing the return of South­west ser­vice to St. Louis and Baltimore/​Washington and the addi­tion of ser­vice to Dal­las, all which are sched­uled for March 7, 2015. He also remind­ed the Board that Sil­ver Air­ways will begin ser­vice on March 19, 2015 with non-stop ser­vice to Orlan­do and Tampa.

Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the Air Traf­fic Con­trol Tow­er Pro­gram, and stat­ed that mem­bers are still work­ing toward final review with the FAA.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:40 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman