February 2012 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 10:00 a.m., Feb­ru­ary 22, 2012 in the Air­port Board Room by Chair­man McKenzie.

The Invo­ca­tion was giv­en by Ms. Pat­ty Strick.

The Pledge of Alle­giance was led by Chair­man McKenzie.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Ms. Dawn Moliterno.

Approval of Minutes:

The Jan­u­ary 5, 2012 Spe­cial Board Meet­ing Min­utes, and the Jan­u­ary 25, 2012 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. Wheat pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report to the Board.

Con­sent Agenda:

a. Rat­i­fi­ca­tion of Space/​Use Agree­ment – Gate­way Group One

This item pro­vides for Board rat­i­fi­ca­tion of a Space/​Use Agree­ment with Gate­way Group One.

b. Rat­i­fi­ca­tion of Space/​Use Agree­ment – Key Lime Air

This item pro­vides for Board rat­i­fi­ca­tion of a Space/​Use Agree­ment with Key Lime Air.

c. Ban­ner Tow Agree­ment – Air­Sign, Inc.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment with Air­Sign, Inc. for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the airport.

d. Sub­lease – Pre­ci­sion Land & Asset, Inc.

This item pro­vides for Board approval of a sub­lease between Pre­ci­sion Land & Asset, Inc. and Mr. Rod­ney Friend.

e. Changes to Retire­ment Plan

This item pro­vides for Board approval of changes to the invest­ment options in the retire­ment plan.

f. Removal of Task Order Element

This item pro­vides for Board approval of the removal of an ele­ment of a Task Order pre­vi­ous­ly award­ed to Atkins (for­mer­ly PBS&J).

g. Ban­ner Tow Agree­ment – Aer­i­al Ban­ners INC

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment with Aer­i­al Ban­ners INC for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the airport.

Fol­low­ing Board dis­cus­sion, Mr. Bruett made a motion to approve the Con­sent Agen­da, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any required doc­u­ments. Mr. Koehne­mann sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Envi­ron­men­tal Issues Asso­ci­at­ed with FDEP Con­sent Order #3

This item pro­vides for Board approval of three indi­vid­ual task orders to ZHA to per­form work asso­ci­at­ed with envi­ron­men­tal issues to be includ­ed in the new Con­sent Order #3.

In Decem­ber 2010 the Dis­trict received notice of vio­la­tions from the State of Flori­da Depart­ment of Envi­ron­men­tal Pro­tec­tion and notice that a new Con­sent Order #3 would be devel­oped to replace the pre­vi­ous Con­sent Orders. Over the past few months efforts have been ongo­ing to dili­gent­ly address all out­stand­ing issues with FDEP and the Army Corps of Engi­neers, and as a result, the Dis­trict antic­i­pates final­iz­ing Con­sent Order #3 with­in the next 30 days.

In order to work towards com­pli­ance regard­ing the con­cerns of the reg­u­la­to­ry agen­cies, three work scopes and task orders have been devel­oped that will resolve the out­stand­ing issues and bring this mat­ter to a conclusion.

List­ed below is a descrip­tion of the three task orders and the work to be accom­plished under each work scope, as well as the cost for com­ple­tion of the work described:

• Stormwa­ter Man­age­ment Sys­tem Inspec­tion, Com­pli­ance Review and Find­ings Report: These ser­vices will focus on the inspec­tion of the stormwa­ter man­age­ment sys­tem, down­stream ecosys­tem con­di­tions, oper­a­tional area perime­ter, and air­port prop­er­ty con­di­tions with observed poten­tial envi­ron­men­tal impacts. The ser­vices will also include nec­es­sary test­ing to under­stand con­di­tions for any obser­va­tions, eval­u­a­tion of the find­ings, cre­at­ing an action plan and report­ing the find­ings to the Dis­trict. The cost of this task order is $176,848.
• Mor­rell Branch Assessment: This assess­ment will eval­u­ate for the pres­ence of sed­i­ment result­ing from ero­sion of, or stormwa­ter dis­charges from, the air­port prop­er­ty and the effects on the ecosys­tem, as well as oth­er impacts observed and/​or dis­cov­ered. The cost of this task order is $219,014.
• Kel­ly Branch Assessment: This assess­ment will eval­u­ate for the pres­ence of sed­i­ment result­ing from ero­sion of, or stormwa­ter dis­charges from, the air­port prop­er­ty and the effects on the ecosys­tem, as well as oth­er impacts observed and/​or dis­cov­ered. The cost of this task order is $39,477.

The over­all bud­get impact for com­ple­tion of the three task orders is $435,339. This work was not includ­ed in the FY 2012 bud­get; how­ev­er, funds are avail­able to cov­er these expenses.

Fol­low­ing Board dis­cus­sion, Mr. Fore­hand made a motion to approve the work scopes and task order amounts, autho­riza­tion for ZHA to per­form the work described in each task order, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr. Bruett sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Sky­tank­ing USA 2012 Budget

This item pro­vides for Board approval of the 2012 O&M bud­get for Sky­tank­ing USA.

The con­tract for oper­a­tion of the Avi­a­tion Fuel Farm and the Rental Car Fuel Stor­age Facil­i­ty was award­ed to Sky­tank­ing USA in 2010. The term of the con­tract is for three years, run­ning through May 23, 2013.

The con­sol­i­dat­ed fuel farm pro­vides the Dis­trict with full con­trol over the tanks and lim­its envi­ron­men­tal impacts by hav­ing the fuel tanks in one loca­tion. Rev­enue paid to the Dis­trict by the oper­a­tors of the fuel farm includes debt ser­vice for the cost of the fuel facil­i­ty and O&M costs for oper­a­tion of the fuel farm. Cur­rent­ly, the three com­pa­nies uti­liz­ing the fuel farm are Delta Air Lines, South­west Air Lines and Sheltair Avi­a­tion, the Fixed Base Oper­a­tor at the airport.

Rep­re­sen­ta­tives from Sky­tank­ing, Sheltair Avi­a­tion and both air car­ri­ers met in Jan­u­ary 2012 for the pur­pose of review­ing and dis­cussing the pro­posed 2012 bud­get. The bud­get pro­posed by Sky­tank­ing for 2012 is $441,922. The 2012 bud­get includes $139,716 paid to the Dis­trict for debt ser­vice for con­struc­tion of the fuel farm used by Skytanking.

At the con­clu­sion of the bud­get meet­ing, rep­re­sen­ta­tives from each com­pa­ny advised that they were in agree­ment with the pro­posed bud­get and con­sid­ered the costs to be in accor­dance with indus­try standards.

Fol­low­ing Board dis­cus­sion, Mr. Koehne­mann made a motion to approve the Sky­tank­ing USA 2012 O&M bud­get as pre­sent­ed. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Oth­er Business:

Web­site Update – Ms. Jor­dan Jacobs with Moore Con­sult­ing Group updat­ed the Board regard­ing the launch of the new air­port website.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:50 a.m. (CST).

Pat­ty Strick, Exec­u­tive Sec­re­tary Andy McKen­zie, Chairman