December 2018 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:07 a.m., Decem­ber 19, 2018 by Chair­man Lee.

The Invo­ca­tion was giv­en by Ms. Rhon­da March­man. The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board mem­bers were present.

Ms. Sims made a motion to approve the Agen­da. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pre­sen­ta­tions:

First Class Con­ces­sions – Ms. Tas­neem Vakharia, Pres­i­dent of First Class Con­ces­sions Inc., made a pre­sen­ta­tion to the Board sum­ma­riz­ing the finan­cial his­to­ry and changes they have made to improve their curb appeal, replace worn restau­rant equip­ment, and increase sales over the years here at ECP. Ms. Vakharia said that the Air­port also saw a prof­it from their sales, while space con­straints made it more dif­fi­cult for them to expand oper­a­tions to meet the pas­sen­ger loads. Ms. Vakharia thanked the Board and Mr. McClel­lan for the oppor­tu­ni­ty, and said that she pre­dict­ed the num­bers would con­tin­ue to grow as larg­er air­craft and more flights came into play, and once the Extend­ed Ter­mi­nal was completed.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports. Mr. Park­er McClel­lan pre­sent­ed and reviewed the Finan­cial Reports. Con­sent Agenda:

a. Board Meet­ing Min­utes – Novem­ber 14, 2018

This item pro­vides for Board approval of the Novem­ber 14, 2018 Board Meet­ing Minutes.

b. Approve Men­zies Avi­a­tion Ser­vices’ Lease Agreement 

This item pro­vides for Board approval of Men­zies Avi­a­tion Ser­vices’ 5‑year Lease Agreement.

c. Rat­i­fi­ca­tion of Project Change Order – Air­port Secu­ri­ty Sys­tem Upgrade Project

This item pro­vides for Board rat­i­fi­ca­tion of a Change Order for the Air­port Secu­ri­ty Sys­tem Upgrade Project.

d. Accept Sup­ple­men­tal Joint Par­tic­i­pa­tion Agree­ment 42563119401 with Flori­da Depart­ment of Trans­porta­tion (FDOT) and Adopt Resolution

This item pro­vides for the accep­tance and exe­cu­tion of a sup­ple­men­tal FDOT Joint Par­tic­i­pa­tion Agree­ment (JPA) that will pro­vide fund­ing for the projects includ­ing ter­mi­nal expan­sion, the paving of the over­flow park­ing lot, the mas­ter plan update, expand­ing of the main­te­nance build­ing, ter­mi­nal ramp rehab and expan­sion, infra­struc­ture devel­op­ment, and var­i­ous cap­i­tal equip­ment includ­ed in the FY19 Oper­at­ing and Cap­i­tal Budget.

e. Dis­tri­b­u­tion of the Amer­i­can Asso­ci­a­tion of Air­port Executives/​Airport Coun­cil Inter­na­tion­al – North Amer­i­ca (AAAE/ACI-NA) Hur­ri­cane Relief Funds

This item pro­vides for the con­cur­rence with the dis­tri­b­u­tion plan of equal amounts for any employ­ee still dis­placed from their res­i­dence as of Novem­ber 30, 2018.

f(1). Approval of Equip­ment Pur­chase – Home­land Man­u­fac­tur­ing, Inc.

This item pro­vides for Board approval for the pur­chase of a low-pro­file, per­son­nel lift to be used by Air­port Staff in main­tain­ing Ter­mi­nal Build­ing and facil­i­ties at the Airport.

f(2). Approval of Equip­ment Pur­chase – Beard Equip­ment Com­pa­ny of Pana­ma City

This item pro­vides for Board approval for the pur­chase of a medi­um capac­i­ty, wheeled, front-end loader to be used in sup­port of the Airport’s gen­er­al main­te­nance and stormwa­ter main­te­nance pro­gram operations.

f(3). Approval of Equip­ment Pur­chase – Duval Ford Fleet Sales, Jack­sonville, FL

This item pro­vides for Board approval for the pur­chase of a replace­ment ¾‑ton vehi­cle chas­sis with util­i­ty bed to be used by Air­port Staff in sup­port of ongo­ing Air­port main­te­nance operations.

f(4). Approval of Equip­ment Pur­chase – Flori­da TransCor, Inc., Jack­sonville, FL

This item pro­vides for Board approval for the pur­chase of a spe­cial­ized paint strip­ing machine to be used by Air­port Staff to main­tain Air­field pave­ment mark­ings required by FAA and FDOT regulations.

f(5). Approval of Pur­chase of two (2) Scott Self-Con­tained Breath­ing Appa­ra­tus (SCBA) and six (6) 4500 psi / 45-minute SCBA Bottles

This request is the third pur­chase in a rota­tion­al pur­chas­ing plan to replace ARFF Self-Con­tained Breath­ing Appa­ra­tus and SCBA Bot­tles over a five-year period.

Mr. Nel­son made a motion to approve the Con­sent Agen­da and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. ZHA Incor­po­rat­ed (ZHA) – Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment – Annu­al Review

This item pro­vides for Board approval of the annu­al review for ZHA Incor­po­rat­ed (ZHA) as pro­vid­ed in the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agreement.

ZHA President/​CEO Mr. Rick Mellin made a pre­sen­ta­tion to the Board review­ing the Tasks and Projects regard­ing Envi­ron­men­tal Ser­vices (Mit­i­ga­tion Pro­gram Accel­er­a­tion and Fund­ing; and Water Qual­i­ty Mon­i­tor­ing); Plan­ning Ser­vices (Gates 6 & 7 Ter­mi­nal Expan­sion; and Mas­ter Plan Selec­tion); Design Ser­vices (Tran­sient Apron & E‑1Taxiway, Ter­mi­nal Gate Apron Repair, Ter­mi­nal Apron Expan­sion, Amer­i­can Air­lines ATO, and Ter­mi­nal Cross­walks); and Con­struc­tion Ser­vices (Exit Lane Con­trol Sys­tem, Secu­ri­ty Sys­tem Upgrades, Amer­i­can Air­lines ATO, and Bag­gage Make-up Cartway).

Ms. Sims made a motion to approve the annu­al review for ZHA Incor­po­rat­ed as pro­vid­ed in the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment and Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Accept Pro­pos­al from Aero­Cloud Sys­tems, Inc. for Intel­li­gent Air­port Man­age­ment System

This item pro­vides for Board approval to accept a pro­pos­al from Aero­Cloud, Inc. for Inte­grat­ed Air­port Man­age­ment Sys­tem (IAM) and the asso­ci­at­ed Lease Man­age­ment Module.

Mr. McClel­lan and Jonathan Legault informed the Board that the sys­tem cre­ates a cen­tral, com­put­er­ized, stor­age loca­tion for oper­a­tional data as well as oth­er infor­ma­tion reg­u­lar­ly used by Air­port Staff. The Air­port Staff has worked with Aero­Cloud devel­op­ers to help devel­op a small air­port soft­ware pack­age, rel­e­vant to our size air­port while look­ing toward the future with grant man­age­ment and lease man­age­ment mod­ules. As a result of the devel­op­ment assis­tance pro­vid­ed by Air­port Staff, Aero­Cloud has pro­posed dis­count­ed rates plus addi­tion­al sav­ings to con­tin­ue as a devel­op­ment partner.

After Board dis­cus­sion, Mr. Math­is made a motion to accept the pro­pos­al from Aero­Cloud, Inc. for Inte­grat­ed Air­port Man­age­ment Sys­tem (IAM) and the asso­ci­at­ed Lease Man­age­ment Mod­ule, and Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

The Bay EDA Update:

Ms. Sandy Sims report­ed on behalf of Bay EDA say­ing that all were hop­ing for some big announce­ments to be com­ing soon.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed that they have been con­tin­u­ing on the momen­tum of eclips­ing all of ECP’s mar­ket­ing and com­mu­ni­ca­tion goals for the cal­en­dar year, and mon­i­tor­ing the key per­for­mance indi­ca­tors for each goal through the end of the cal­en­dar year to inform the plan for 2019.

Ms. Spill­man added that paid, earned and owned inte­grat­ed media mix strate­gies are being devel­oped for 2019 to include an ear­ly kick­off with paid media strat­e­gy to address the shoul­der sea­son months which sea­son­al­ly show low­er pas­sen­ger loads.

Exec­u­tive Direc­tor Report:

Mr. Park­er McClel­lan informed the Board that ECP Staff con­tin­ued to express heart­felt thanks for the Hur­ri­cane Michael Relief Assis­tance. Mr. McClel­lan announced that Unit­ed Air­lines would be mak­ing their own announce­ment soon that they would be adding Chica­go to enhance their Sum­mer and Saturday/​Sunday 2019 flight sched­ule. He remind­ed the Board of the upcom­ing Fri­day Staff Hol­i­day Lun­cheon, and informed the Board that no ECP employ­ees were lost as a result of Hur­ri­cane Michael. Vice Chair­man Glen McDon­ald asked for a Tri­umph Projects sta­tus, and Mr. McClel­lan stat­ed that the process was on-going, and that he would share any infor­ma­tion as soon as it became available.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:18 a.m.

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman