December 2017 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Decem­ber 20, 2017 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mrs. Rhon­da March­man. The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Jay Tusa.

Mr. Park­er McClel­lan and Chair­man Math­is thanked Mr. Carey Scott and pre­sent­ed him with a plaque for his years of ded­i­cat­ed ser­vice as a Board Member.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report. 

Con­sent Agenda:

a. Board Meet­ing Min­utes – Novem­ber 15, 2017

This item pro­vides for Board approval of the Novem­ber 15, 2017 Board Meet­ing Minutes.

b. Approve ASIG Budget

This item pro­vides for Board approval of the 2018 O&M Bud­get for Air­craft Ser­vices Inter­na­tion­al Group (ASIG) by Men­zies Aviation.

c. Approve Pur­chase – Ter­mi­nal Carpet

This item pro­vides for Board approval for the pur­chase and instal­la­tion of replace­ment com­mer­cial car­pet tiles for Ter­mi­nal Gate Areas.

d. Approve Pur­chase – FOD and Debris Blower

This item pro­vides for Board approval for the pur­chase of a twin-tur­bine portable debris/​FOD blower.

e. Approve Lease Assign­ment – James Strother to Con­ti­nen­tal Pacific

This item pro­vides for Board con­sent to assign­ment of the cor­po­rate hangar lease to James Bar­ron Strother orig­i­nal­ly dat­ed Octo­ber 16, 2017.

Mr. McDon­ald made a motion to approve the Con­sent Agen­da. Vice Chair­man Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. ZHA Annu­al Review

The Air­port Author­i­ty and ZHA entered into a five (5) year Agree­ment on Jan­u­ary 27, 2016, allow­ing ZHA to pro­vide engi­neer­ing, archi­tec­tur­al, project inspec­tion, con­struc­tion man­age­ment and plan­ning ser­vices. The Agree­ment is reviewed annu­al­ly and Mr. Rick Mellin pre­sent­ed a slideshow to the Board dis­cussing a few of the upcom­ing projects as well as projects that have tak­en place at ECP over the last year.

Since the Agreement’s estab­lish­ment, ZHA has per­formed and com­plet­ed numer­ous tasks for the Air­port Author­i­ty rang­ing from pro­vid­ing and ensur­ing envi­ron­men­tal over­sight and com­pli­ance to pro­vid­ing plan­ning ser­vices and design and con­struc­tion over­sight on mul­ti­ple ongo­ing projects. A few key points from 2017 that Mr. Mellin’s pre­sen­ta­tion includ­ed mit­i­ga­tion and the suc­cess­ful accel­er­at­ed mit­i­ga­tion pro­gram, with the FAA’s com­mit­ment to fund the pro­gram until Sep­tem­ber of 2019; water qual­i­ty con­tin­ues to be mon­i­tored. Mr. Mellin also dis­cussed plan­ning ser­vices for the Tran­sient Apron and Taxi­way, con­struc­tion of the Exit Lane, Secu­ri­ty Sys­tem Upgrades, and com­ple­tion of the FEMA Storm Dam­age – Phase 1.

The ZHA Team con­tin­ues to help main­tain a pos­i­tive and suc­cess­ful rela­tion­ship between the Air­port and Flori­da Depart­ment of Envi­ron­men­tal Pro­tec­tion (FDEP), the US Army Corps of Engi­neers (USACE) and the Fed­er­al Emer­gency Man­age­ment Agency (FEMA).

Over the past year, ZHA assist­ed Staff with state and fed­er­al assis­tance relat­ed to FEMA Projects, the Exit Lane Project, mit­i­ga­tion efforts, Secu­ri­ty Sys­tem Upgrades and Design, as well as oth­er projects.

ZHA con­tin­ues to work in the best inter­est of the Dis­trict and has per­formed the projects in an exem­plar­i­ly manner.

Vice Chair­man Lee made a motion to approve the annu­al review of the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment with ZHA Incor­po­rat­ed for Year 2 of their Agree­ment. Mr.

McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Amend Engage­ment Let­ter for Legal Ser­vices – Hand Aren­dall Har­ri­son Sale LLC

Mr. Franklin Har­ri­son announced that Har­ri­son Sale and McCloy will merge with an Alaba­ma based law firm, chang­ing the name to Hand Aren­dall Har­ri­son and Sale, LLC. Mr. Har­ri­son explained that the ser­vices pro­vid­ed to the Air­port will not be effect­ed by the merg­er in any way. The only change the Air­port will notice is the name of the firm, every­thing else will remain the same (rep­re­sen­ta­tion, rates and fees, etc.)

Begin­ning Jan­u­ary 1, 2018, the merg­er will be effec­tive and the Airport’s Legal Coun­sel will be known as Hand Aren­dall Har­ri­son and Sale, LLC. The com­bined firm will encom­pass approx­i­mate­ly 85 lawyers with offices across the south­ern region. The merg­er will enhance both firm’s strengths, pro­vid­ing great depth and a broad­er range of ser­vices to their clients.

The Engage­ment Let­ter with Har­ri­son, Sale and McCloy will be amend­ed to reflect only the name change; no oth­er changes will be made to the Engage­ment Let­ter. The Airport’s legal coun­sel will remain with Franklin Har­ri­son and Nick Ben­i­nate being the Airport’s pri­ma­ry points of contact.

Mr. Nel­son made a motion to approve the Amend­ed Engage­ment Let­ter and for the Board Chair­man or his designee to exe­cute the amend­ed Engage­ment Let­ter with Hand Aren­dall Har­ri­son and Sale, LLC. Ms. Sims sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Approve ZHA Task Orders – Taxi­way E‑1 and Tran­sient Air­craft Park­ing Apron
2. Approve ZHA Task Orders –Tran­sient Air­craft Park­ing Apron

Mr. Richard McConnell pre­sent­ed two Task Orders to the Board that will per­mit capac­i­ty expan­sion for park­ing and help accom­mo­date vis­it­ing air­craft. The width and turn radius­es of the taxi­way will accom­mo­date all air­craft types that cur­rent­ly uti­lize the Air­port and allow for future devel­op­ment as described in the Mas­ter Plan. This item pro­vides for Board approval of Task Orders #36 and #37 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required design, bid and award, project inspec­tion, and con­struc­tion man­age­ment ser­vices for the Taxi­way E‑1 and Tran­sient Air­craft Park­ing Apron con­struc­tion projects.

The pro­fes­sion­al ser­vices are for the devel­op­ment and con­struc­tion of Taxi­way E‑1 and a 300’ x 300’ pub­lic tran­sient air­craft park­ing apron. Both projects are con­tained in the Airport’s FAA- approved Air­port Mas­ter Plan. The con­struc­tion phas­es of both projects will be brought before the Board at a future date.

These tasks include design, bid and award, and con­struc­tion man­age­ment tasks. The over­all cost for Taxi­way E‑1 is $110,487 and for the Park­ing Apron is $105,048; both are con­tained in the FY 2018 Oper­a­tion and Main­te­nance Bud­get. This work is also includ­ed in the Airport’s 2018 FAA AIP Grant and are eli­gi­ble for reim­burse­ment at a ⁹⁰⁄₁₀ ratio. Approx­i­mate­ly $99,439 of the cost of the Taxi­way E‑1 task order and $94,544 of the Park­ing Apron is eli­gi­ble for reimbursement.

Ms. Sims made a motion to com­bine Items 4c and 4^d into one motion as they are relat­ed. The motion was to approve the task orders for engi­neer­ing con­sult­ing ser­vices and for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments pend­ing review and approval by legal coun­sel. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Bay EDA:

Ms. Bec­ca Hardin updat­ed the Board regard­ing the numer­ous projects cur­rent­ly in motion. Bay EDA is cur­rent­ly man­ag­ing 30 projects, half of which are avi­a­tion relat­ed. She went on to relay that three avi­a­tion com­pa­nies from the Unit­ed King­dom have vis­it­ed the area and Mr. McClel­lan has made him­self avail­able to host pre­sen­ta­tions, answer ques­tions and give site tours. Ms.

Hardin also cred­it­ed Mr. Gar­ret Wright for bring­ing fresh ideas to the table. Full con­trol has now been turned over to GKN and they have begun their first phase of the hir­ing process.

Ms. Sims thanked Ms. Hardin for all of the hard work that she and every­one at Bay EDA puts in to devel­op and enhance the community.

Moore Com­mu­ni­ca­tion Group:

Ms. Jor­dan Jacobs touched on key points that made Novem­ber, year over year, a strong month. Google Ad-words are work­ing well for ECP and played into shift­ing funds from Face­book to paid search. With over 2,000 sub­scribers for the year, the E‑newsletter has been suc­cess­ful show­ing an increase in sub­scribers again for the month. Social media engage­ment is very strong, with 65% of fol­low­ers with­in a 60 mile radius of ECP. The lug­gage give­away brought in over 130 new entrants. The ECP perk for Novem­ber pro­duced and dis­trib­uted 100 thank you cards to vet­er­ans writ­ten by peo­ple trav­el­ing through ECP. The announce­ment for 2018 Super Sum­mer Sat­ur­days and the DeTect joint press release brought great media oppor­tu­ni­ties and atten­tion to the airport.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan dis­cussed the much antic­i­pat­ed Sat­ur­day Sum­mer sched­ule for 2018, deemed ​“Super Sum­mer Sat­ur­days 2.0”. South­west has announced there will be 15 flights inbound and 15 out­bound this sum­mer, two more than 2017, and two of those flights will be direct to Flori­da loca­tions. It is expect­ed that there will be 6,800 pas­sen­gers through the Ter­mi­nal on Sat­ur­days and nine flights on Sun­days. Staff con­tin­ues to try to enhance the ser­vice with cur­rent air­line part­ners, but is active­ly reach­ing out to larg­er and low­er cost air­lines to pro­vide ser­vice to and from ECP.

Mr. Richard McConnell intro­duced Mr. Jonathon Legault to the Board. As the Air­port Oper­a­tions Coor­di­na­tor he will work with the oth­er depart­ments and expand the reach of the admin­is­tra­tion of the Airport.

Mr. McClel­lan updat­ed the Board regard­ing the Tri­umph Com­mit­tee hir­ing an eco­nom­ic advi­sor. Staff has sub­mit­ted three pre-appli­ca­tions (Project Soho, Project Blue Star and Cross­wind Run­way) to the Tri­umph Com­mit­tee and will bring the final appli­ca­tions before the Board for approval.

Mr. McClel­lan dis­cussed the impact of pow­er out­ages, like the one expe­ri­enced at ECP and also at Harts­field – Jack­son Atlanta Inter­na­tion­al Air­port (ATL) recent­ly, and the impor­tance of back- up gen­er­a­tors. Ms. Sims briefly dis­cussed the pow­er grid, how ECP’s pow­er is sup­plied and things to consider.

Mr. McClel­lan pre­sent­ed pho­tos of the progress of the work being done in the Exit Lane.

Oth­er Business:

Mr. McClel­lan remind­ed every­one the Employ­ee Hol­i­day Lun­cheon will be Decem­ber 21 at noon.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:00 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Russ Math­is, Chairman