December 2014 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Decem­ber 17, 2014 in the Air­port Board Room by Chair­man Bruett.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. John Pilch­er and Ms. Cindy Meadows.

Approval of Minutes:

The Novem­ber 19, 2014 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report.

Con­sent Agenda:

a. Approval Sub­lease – Pre­ci­sion Land & Asset, Inc.

This item pro­vides for Board approval of a sub­lease between Pre­ci­sion Land & Asset, Inc., and Dr. Jeff Pyne.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the sub­lease between Pre­ci­sion Land & Asset, Inc. and Dr. Jeff Pyne and autho­riza­tion for the Board Chair­man to exe­cute any nec­es­sary doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Rat­i­fi­ca­tion of Space/​Use Agree­ment – Edge Aero­dy­namix, Inc.

This item pro­vides for Board rat­i­fi­ca­tion of a Space/​Use Agree­ment with Edge Aero­dy­namix, Inc. for rental of stor­age space in the t‑hangar area.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the rat­i­fi­ca­tion of the Space/​Use Agree­ment with Edge Aero­dy­namix, Inc. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Con­tract Assign­ment – Card­no ENTRIX to Card­no, Inc.

This item pro­vides for Board con­sent for the Con­tract for Pro­fes­sion­al Ser­vices between the Pana­ma City- Bay Coun­ty Air­port and Indus­tri­al Dis­trict and Card­no ENTRIX to be assigned to Card­no, Inc.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the rat­i­fi­ca­tion of the Space/​Use Agree­ment with Edge Aero­dy­namix, Inc. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Ban­ner Tow Agree­ment – Shrimp Bas­ket Cater­ing, Inc.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Shrimp Bas­ket Cater­ing, Inc., and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the airport.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the Ban­ner Tow Agree­ment with Shrimp Bas­ket Cater­ing, Inc., con­tin­gent upon com­pli­ance with insur­ance and oth­er require­ments, and autho­riza­tion for the Board Chair­man to exe­cute any nec­es­sary doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. ZHA, Inc., — Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment – Annu­al Renewal

This item pro­vides for Board approval and renew­al of the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment with ZHA Incorporated.

In Jan­u­ary 2011, the Air­port Author­i­ty entered into an agree­ment with ZHA to pro­vide engi­neer­ing, archi­tec­tur­al, project inspec­tion, con­struc­tion man­age­ment and plan­ning ser­vices. The orig­i­nal agree­ment had a five (5) year term with an annu­al review of their per­for­mance and review of the ser­vices provided.

Dur­ing the past four years, ZHA has per­formed and com­plet­ed numer­ous tasks for the Air­port Author­i­ty. The projects have ranged from pro­vid­ing and ensur­ing envi­ron­men­tal over­sight and com­pli­ance, pro­vid­ing plan­ning ser­vices on mul­ti­ple ongo­ing air­port con­struc­tion projects, and pro­vid­ing design and con­struc­tion over­sight to ongo­ing projects.

Staff rec­om­mends approval for renew­al of the Engi­neer­ing Ser­vices Agree­ment with ZHA. There would be no imme­di­ate impact to the bud­get as task orders would be brought back to the Board for approval on an indi­vid­ual basis.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the annu­al review and renew­al of the Engi­neer­ing Ser­vices Agree­ment with ZHA, Inc., and autho­riza­tion for the Board Chair­man or his designee to exe­cute the appro­pri­ate doc­u­ments pend­ing review by air­port legal coun­sel. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Air Ser­vice Devel­op­ment Program

This item pro­vides for Board approval of an Air Ser­vice Devel­op­ment Pro­gram (Incen­tive Pro­gram) for the North­west Flori­da Beach­es Inter­na­tion­al Air­port which will be used to encour­age new pas­sen­ger air ser­vice to the Airport.

In an effort to encour­age air­lines to con­sid­er the North­west Flori­da Beach­es inter­na­tion­al Air­port (ECP) as an entry point to our region, Staff has devel­oped an Air Ser­vice Devel­op­ment Pro­gram. The main objec­tives of the Pro­gram are to encour­age new air ser­vice by pro­vid­ing short term finan­cial incen­tives, and to encour­age com­pe­ti­tion with­in the com­mu­ni­ty and region.

In con­junc­tion with the guide­lines estab­lished by the Fed­er­al Avi­a­tion Author­i­ty (FAA), the devel­op­ment of this Pro­gram is in com­pli­ance with fed­er­al statutes, grant assur­ance oblig­a­tions, and the FAA’s Rev­enue Use Policy.

There are no impacts to the bud­get as it relates to the Air Ser­vice Devel­op­ment Pro­gram. Fund­ing for the Pro­gram will come from the Air­port Reserve Fund.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the Air Ser­vice Devel­op­ment Pro­gram and autho­riza­tion for the Board Chair­man or his designee to exe­cute the appro­pri­ate doc­u­ments fol­low­ing sat­is­fac­to­ry review by legal coun­sel. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Air­line Tick­et Office Build Out and Required Equip­ment and Supplies

This item pro­vides for Board approval of the build out of the air­line tick­et office space for Unit­ed Air­lines and the pur­chase of the nec­es­sary equip­ment and sup­plies relat­ing to the addition.

As pre­vi­ous­ly announced in Novem­ber, United/​United Express will begin ser­vice to Hous­ton, Texas from the North­west Flori­da Beach­es Inter­na­tion­al Air­port in March 2015. There is a need for addi­tion­al office space and the addi­tion of equip­ment and sup­plies to accom­mo­date the addi­tion­al air­line. The space allo­cat­ed for this use is present­ly shell space, hav­ing exte­ri­or walls only.

Staff has asked ZHA, Inc. to pre­pare an esti­mate for the design, con­struc­tion and con­struc­tion admin­is­tra­tion for the build out of this space. The esti­mate is approx­i­mate­ly $125,500. The design and prepa­ra­tion of the con­struc­tion doc­u­ments will be pre­pared by ZHA and will be com­plet­ed by one of our pre­vi­ous­ly approved ver­ti­cal con­trac­tors. Includ­ing design and con­struc­tion, it is esti­mat­ed to take 9 to 10 weeks to com­plete the project.

In addi­tion to the con­struc­tion, addi­tion­al equip­ment for the gate area, load­ing bridges, tick­et coun­ters, curb sig­nage and infrastructure/​technology sup­plies must be pur­chased. The esti­mat­ed cost for these items is $24,500.

Both the con­struc­tion phase and the pur­chase of the addi­tion­al equip­ment and sup­plies are non- bud­get­ed items and would be tak­en from the Air­port Reserve Fund, there­by requir­ing an amend­ment to the approved FY15 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the design, build out and con­struc­tion man­age­ment of the air­line tick­et office space in an amount not to exceed $125,500, and for the pur­chase of equip­ment and tech­nol­o­gy sup­plies in the amount of $24,500, and an autho­riza­tion to amend the bud­get at an amount not to exceed $150,000, and autho­riza­tion for the Board Chair­man to exe­cute the relat­ed con­struc­tion doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Short Term Dis­abil­i­ty Coverage

This item pro­vides for Board approval of Short Term Dis­abil­i­ty Cov­er­age for Air­port Author­i­ty employ­ees which will pro­vide short term dis­abil­i­ty cov­er­age for par­tial income replace­ment in the event of dis­abil­i­ty as a result of a non-work relat­ed injury or sickness.

The City of Pana­ma City is the host for the District’s health, den­tal and vision insur­ance. They recent­ly added short term dis­abil­i­ty cov­er­age to their employ­er paid ben­e­fit pack­age for their employ­ees. In an effort to main­tain a com­pet­i­tive ben­e­fit pack­age, Staff request­ed a quote for short term dis­abil­i­ty cov­er­age from the City’s provider, and based on the Airport’s cur­rent employ­ee cen­sus the pre­mi­um would be approx­i­mate­ly $895.55 per month for all employees.

This ben­e­fit would pro­vide 60% of week­ly earn­ings to a max­i­mum of $1,000 per week, and would be for a max­i­mum pay­ment peri­od of 26 weeks. The ben­e­fit would begin pay­ing on day 15 of the accident/​injury. This cov­er­age is not asso­ci­at­ed with Worker’s Com­pen­sa­tion cov­er­age for employees.

There is ade­quate fund­ing avail­able in the FY15 Oper­at­ing Bud­get based on present staffing levels.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the short term dis­abil­i­ty ben­e­fit cov­er­age through Flori­da Com­bined Life and allow employ­ees to uti­lize oth­er leave banks to sup­ple­ment the dis­abil­i­ty ben­e­fits to a lev­el not greater than the earn­ings pri­or to the illness/​accident, and autho­riza­tion for the Board Chair­man or his designee to exe­cute the required doc­u­ments pend­ing sat­is­fac­to­ry review by legal counsel.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan advised the Board that South­west Air­lines now offers check-in for inter­na­tion­al trav­el at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Mr. McClel­lan announced to the Board that Police Chief Bar­bara Mont­gomery would be retir­ing in ear­ly Jan­u­ary 2015 after 36 years of ser­vice to the Air­port Author­i­ty. He also announced that Deputy Chief John Van Etten would be the new Air­port Police Chief effec­tive at her retirement.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:35 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman