MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

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Open­ing:

The Spe­cial Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 8:30 a.m., April 13, 2023 by Chair Hol­ly Melzer. 

The Invo­ca­tion was giv­en by Vice Chair Sheldon.

The Pledge of Alle­giance was led by Chair Hol­ly Melzer.

Roll was called. In atten­dance were: Mrs. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Mr. Will Cramer, Vice Chair Mark Shel­don and Chair Hol­ly Melzer.

Chair Melz­er asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Chair Melz­er asked if any Board Mem­ber would like to dis­cuss the Agen­da Item, and if not, to make a motion to accept the Agenda.

Mr. Matt Algar­in made a motion to accept the Agen­da, and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pub­lic Comments:

There were no pub­lic comments. 

Busi­ness Item:

4. Approve Con­struc­tion Man­ag­er at Risk Selec­tion Com­mit­tee for North Ter­mi­nal Expan­sion Pro­gram Ranking

Mr. Park­er McClel­lan explained the process for scor­ing the pro­pos­als for the Con­struc­tion Man­ag­er at Risk (CMAR). He said the Air­port would like to get the CMAR involved before the design phase of the Project is com­plet­ed. The Selec­tion Com­mit­tee that com­plet­ed the scor­ing for the CMAR were Mr. McClel­lan, Mr. Richard McConnell, Mr. Dar­lene Gor­don, Mr. Mark Adams, and Mr. Rick Mellin (ZHA), with Cole Davis (Legal Coun­sel). The Board addressed Mr. McClel­lan, Mr. David Scrug­gs with ZHA, and Legal Coun­sel with ques­tions regard­ing the scor­ing of the candidates. 

This item pro­vides for Board approval of the rec­om­mend­ed rank­ing by the Com­mit­tee for the Con­struc­tion Man­ag­er at Risk for North Ter­mi­nal Expan­sion Pro­gram. The role of the CMAR will be to pro­vide pre-con­struc­tion, sched­ul­ing, bud­get­ing and con­struc­tion man­age­ment and close-out ser­vices for the North Ter­mi­nal Expan­sion Program.

On March 2, 2023, the Air­port Author­i­ty received five (5) respons­es to the Request for Pro­pos­als for Con­struc­tion Man­ag­er at Risk for Ter­mi­nal Expan­sion Project from the fol­low­ing firms:

All­state Con­struc­tion, Inc.

Hensel Phelps

Whar­ton – Smith

White Con­struc­tion

White­sell – Green

The Eval­u­a­tion Com­mit­tee met and reviewed each sub­mit­tal on April 3, 2023 at 3:00 p.m. and inter­views were held on April 4, 2023. All meet­ings were held in accor­dance with Florida’s Sun­shine Law.

The Eval­u­a­tion Com­mit­tee mem­bers were pro­vid­ed a copy of each firm’s sub­mit­tal for review and com­ment. Each mem­ber was giv­en the oppor­tu­ni­ty to express their thoughts about each sub­mit­tal. The com­ments focused around the iden­ti­fied key eval­u­a­tion cri­te­ria, which includ­ed five pri­ma­ry areas of inter­est; Com­pa­ny Pro­file, Expe­ri­ence, Project Man­age­ment, Finan­cial and References.

Fol­low­ing the inter­views, the Com­mit­tee ranked all the firms based on indi­vid­ual review of each pro­pos­al, pre­sen­ta­tion and dis­cus­sion with regard to the eval­u­a­tion cri­te­ria and review of pro­pos­al doc­u­men­ta­tion. The attached sum­ma­ry of the rank­ing, reflects the indi­vid­ual scores by each mem­ber and the sum­ma­ry (Attach­ment 1). The Eval­u­a­tion Com­mit­tee ranked CMAR pro­pos­als, as fol­lows in descend­ing order. 

Hensel Phelps

All­state Con­struc­tion, Inc.

Whar­ton – Smith

White Con­struc­tion

White­sell – Green

The next step in the process will be to nego­ti­ate the Pre­con­struc­tion fee to pro­vide Pre­con­struc­tion Ser­vices which will include:

  • Project Eval­u­a­tion & Consulting
  • Design Reviews
  • Bid­der Mar­ket Analysis
  • Esti­mat­ing
  • Sched­ule Development
  • Project Phas­ing
  • Bid­der Inter­est Stimulation
  • GMP Devel­op­ment

At the con­clu­sion of the Pre­con­struc­tion ser­vices, the CMAR will present a GMP Amend­ment for con­struc­tion of the approved project. The final terms and con­di­tions of the con­tract will be nego­ti­at­ed and incor­po­rat­ed in the GMP Amend­ment. There will be no bud­get impact. Fees will be approved at a lat­er date.

Staff rec­om­mends the Board approve the Eval­u­a­tion Com­mit­tee Rec­om­men­da­tions and Rank­ing and autho­rize Staff and Legal Coun­sel to nego­ti­ate with the top ranked firm and bring back a pro­posed Pre­con­struc­tion Agree­ment with the CMAR for approval fol­low­ing sat­is­fac­to­ry legal review. 

Mr. Will Cramer made a motion to approve the Con­struc­tion Man­ag­er at Risk Selec­tion Com­mit­tee for North Ter­mi­nal Expan­sion Pro­gram Rank­ing, and Mr. Matt Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 8:45 a.m.

Next meet­ing is sched­uled: April 26, 2023 – Board Meet­ing 9:00 a.m.

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Lisa Brady, Exec­u­tive Assistant 

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Hol­ly Melz­er, Chair