MEET­ING MINUTES

MEET­ING MIN­UTES


PANA­MA CITY-BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DIS­TRICT


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Open­ing:


The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 20, 2022 by Chair Glen McDon­ald.


The invo­ca­tion was giv­en by Vice Chair Hol­ly Melz­er.


The Pledge of Alle­giance was led by Mr. Les McFat­ter.


Chair McDon­ald intro­duced new Board Mem­ber, Mr. Bri­an Kel­len­berg­er of Wal­ton Coun­ty. Mr. Kel­len­berg­er stat­ed that he is Direc­tor of Beach Oper­a­tions for Wal­ton Coun­ty, as well as the Act­ing Direc­tor of Tourism. He is tak­ing Jason Cutshaw’s place as he has moved out of the area.


Roll was called. All Board Mem­bers were present with the excep­tion of Mr. James John­son.


Chair McDon­ald asked if there were any Pub­lic Com­ments. There were no Pub­lic Com­ments.


Chair McDon­ald asked if there were any Items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move, and if not, to make a motion to accept the Amend­ed Agen­da.


Motion was made to accept the Amend­ed Agen­da by Vice Chair Melz­er, and sec­ond­ed by Mr. Les McFat­ter. The vote was tak­en and the motion passed unan­i­mous­ly.


Reports:


Exec­u­tive Direc­tor Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports. There has been 11% growth for the month of March over March 2021. Year to date (YTD) we are at 26.6% and on the trend to con­tin­ue to grow. We con­tin­ue to meet the goal of 20 – 25% of the Mar­ket Share; cur­rent­ly at 23%. Region­al com­par­i­son con­tin­ues to show growth for the region.

Man­ag­er of Finance and Admin­is­tra­tion, Mark Adams pre­sent­ed the Finan­cial Report. Finan­cial activ­i­ty remains to be strong. We are $2 mil­lion up from last month. Cash is $32 mil­lion. We have $22.8 mil­lion of unre­strict­ed cash, so we are in a good finan­cial posi­tion. Accounts Payable is up by $400,00.00 this month, main­ly because of con­struc­tion of ramp repair at Gate 7, as well as the pur­chase of the new fire truck. Rev­enues are up across in all areas. Oper­at­ing expens­es; per­son­nel up 86.7%, which is a good sign and we have hired sev­er­al new employ­ees. We received grant mon­ey in the amount of $13,000 from Hur­ri­cane Sal­ly.

Con­sent Agen­da:


Approve Board Meet­ing Min­utes – March 2022

This Item pro­vid­ed for Board Approval of the March 23, 2022 Board Meet­ing Min­utes.


Approve FDOT Res­o­lu­tion – PTGA Exten­sion #423599 – 2‑94 – 01

This Res­o­lu­tion extends the project time for Flori­da Depart­ment of Trans­porta­tion (FDOT) Pub­lic Trans­porta­tion Grant Agree­ment #423599 – 2.


Approve the Pur­chase of one Stalk­er SAM‑R Speed Sign/​Trailer

This item pro­vides for Board approval for the pur­chase of one Stalk­er SAM‑R Speed Sign/​Trailer.


Approve the Pur­chase of Secu­ri­ty Door Exit Devices

This item pro­vides for Board approval of the pur­chase of replace­ment Secu­ri­ty Door Exit Devices at the Air­port.

Approve Hangar A‑3 — Assign­ment from Con­ti­nen­tal Pacif­ic, LLC to Hangar A‑3 ECP, LLC

This item pro­vides for Board approval of the assign­ment of the Con­ti­nen­tal Pacif­ic, LLC Land Lease Agree­ment for Hangar A‑3 between Con­ti­nen­tal Pacif­ic, LLC and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict (Dis­trict) to Hangar A‑3 ECP, LLC.

Approve Hangar A‑9 — Assign­ment from Con­ti­nen­tal Pacif­ic, LLC to Hangar 9 ECP, LLC

This item pro­vides for Board approval of the assign­ment of the Con­ti­nen­tal Pacif­ic, LLC Land Lease Agree­ment for Hangar 9 between Con­ti­nen­tal Pacif­ic, LLC and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict (Dis­trict) to Hangar 9 ECP, LLC.

Approve Ground Trans­porta­tion Rate Increase

This item pro­vides for Board approval which would autho­rize Ground Trans­porta­tion providers to increase their rates 10 per­cent from $2.50 per mile to $2.75 per mile.

Motion was made by to approve the Con­sent Agen­da by Mr. McFat­ter, and sec­ond­ed by Vice Chair Melz­er. The vote was tak­en and the motion passed unan­i­mous­ly.

Busi­ness Items:

Mr. McClel­lan explained that all of these Items in the Agen­da are the result of the efforts, we pre­sent­ed to you last month. We had to do some plan­ning to find a new place for the secu­ri­ty check­point, which includ­ed a pro­pos­al for adding an addi­tion­al Ter­mi­nal Build­ing; the North­ern expan­sion. These Task Orders from ZHA include the plan­ning, design and con­struc­tion. Some of these items have already been planned, so there are some Bid & Award. Some of the projects will require addi­tion­al detail plan­ning to allow for design. And there are oth­er projects that we want to go into design for. That is the basis for all of these Task Orders. They should be looked at sep­a­rate­ly with the under­stand­ing that each work togeth­er.

We cur­rent­ly have $18 mil­lion worth of CARES Act mon­ey avail­able for these projects. Ms. Melz­er asked if we could put the CARES Act mon­ey back if we found oth­er ways to fund a project. Mr. McClel­lan said that once the mon­ey is draw, it can­not be put back. He said there is a process get­ting fund­ing from the with the FAA Grant, and we’re in the mid­dle of the process.

a. Approve ZHA Task Order 49‑D — Bag Make-up-Bid & Award/​Construction Admin­is­tra­tion
The first project is the at 95% of Design and are up for bid.

Rick Mellin explained the order of the plan­ning of the projects and why they will be done to include the bag­gage area, addi­tion of esca­la­tor and extend­ing the lay­out to go North of the expan­sion and pos­si­bly to the West of the rental car area. This project takes us from where we are for­ward, which brings us to the biggest project which is the Ter­mi­nal Expan­sion.

Vice Chair Melz­er asked ques­tions about how ZHA arrived at the costs of the expan­sion project. Mr. Mellin explained the process of arriv­ing at the ​“scope” amount. He assured her that the prices were in line with rea­son­able charges.

Motion was made to approve ZHA Task Order 49‑D — Bag Make-up-Bid & Award/​Construction Admin­is­tra­tion by Mr. McFat­ter and sec­ond­ed by Vice Chair Melz­er. The vote was tak­en and the motion passed unan­i­mous­ly.

b. Approve ZHA Task Order 54‑B — Esca­la­tor – Design

This con­cept of putting an esca­la­tor at Gates 6 & 7. The cost would have been over $600,000, which is very high. At the last Board Meet­ing, the con­sen­sus was that the esca­la­tor is need­ed any­way. This is for the approval of the Board for the Design of the addi­tion of the esca­la­tor.

Mr. McClel­lan said that the con­cept is the removal of the exist­ing stair­well at Gates 6 and 7, that esca­la­tor will be added and a plat­form will be poured at the back­side of the ele­va­tor, and a new stair­well will be added.

Motion was made to approve ZHA Task Order 54‑B — Esca­la­tor – Design by Mr. McFat­ter and sec­ond­ed by Mr. Bri­an Kel­len­berg­er. The vote was tak­en and the motion passed unan­i­mous­ly.

c. Approve ZHA Task Order 55-A2 — North Con­course Build­out — Bid &

Award/​Construction Admin­is­tra­tion

This Item is for the build­out of the 12,500sf of space as well as the addi­tion of the walk­way between the exist­ing Con­course and that build­out space, which we are call­ing the ​“Great Hall”. The pre­vi­ous plan was to use this for Cus­toms, but tech­nol­o­gy has changed and it will be uti­lized used for our imme­di­ate and long-term needs. We have a grant request in with the FAA as well as ATP for fund­ing for this project and are wait­ing for the out­come, hope­ful­ly with­in 30 – 45 days. If we don’t get the fund­ing in time, we will have to use CARES Act monies, how­ev­er the plan is to try to save the CARES Act monies for oth­er projects, if pos­si­ble.

Motion was made to approve ZHA Task Order 55-A2 — North Con­course Build­out — Bid & 

Award/​Construction Admin­is­tra­tion by Mr. Will Cramer and sec­ond­ed by Mr. McFat­ter. The vote was tak­en and the motion passed unan­i­mous­ly.

d. Approve ZHA Task Order 55-B2 — North Apron-Bid & Award/​Construction Admin­is­tra­tion

This Item is for the ramp to the North, that it begins our expan­sion to the North, so that we have an addi­tion­al air­craft park­ing ramp. We are wait­ing for FAA fund­ing for this project as well, but it should be ok. Ms. Melz­er asked why this project does not include any CEI ser­vices. Mr. Mellin explained that the CEI ser­vices have been done sep­a­rate­ly from the ZHA con­tract. The plan is to get pro­pos­als for new CEI from anther com­pa­ny pri­or to con­struc­tion.

Motion was made to approve ZHA Task Order 55-B2 — North Apron-Bid & Award/​Construction Admin­is­tra­tion by Mr. Will Cramer and sec­ond­ed by Vice Chair Melz­er. The vote was tak­en and the motion passed unan­i­mous­ly.

e. Approve ZHA Task Order 56‑B TSA Check­point Relo­ca­tion – Design

This Item pro­vides for the design of a new con­cept to allow for the relo­ca­tion of TSA to the loca­tion of the exist­ing bag claim area. We have to add the addi­tion to the build­ing before we can move the bag claim area to allow TSA to be moved.

Motion was made to approve ZHA Task Order 56‑B TSA Check­point Relo­ca­tion – Design by Vice Chair Melz­er and sec­ond­ed by Mr. Bri­an Kel­len­berg­er. The vote was tak­en and the motion passed unan­i­mous­ly.

f. Approve ZHA Task Order 62‑A — North Ter­mi­nal Expan­sion – Design

This Item is for the design of the 300 ft expan­sion of the build­ing to the North. At that time, we will decide which expan­sion design will work best, whether it is a full sec­ond floor, or a par­tial sec­ond floor. We want to build for the future.

Motion was made to approve ZHA Task Order 62‑A — North Ter­mi­nal Expan­sion – Design by Vice Chair Melz­er and sec­ond­ed by Mr. Will Cramer. The vote was tak­en and the motion passed unan­i­mous­ly.

g. Approve ZHA Task Order 62‑B — Bag Claim – Plan­ning

This Item is to see what will be required to do the plan­ning to move the bag claim.

Motion was made to approve ZHA Task Order 62‑B — Bag Claim – Plan­ning by Mr. Will Cramer and sec­ond­ed by Mr. Bri­an Kel­len­berg­er. The vote was tak­en and the motion passed unan­i­mous­ly.

h. Approve ZHA Task Order 64‑A – Loop Road – Plan­ning

Look­ing at the con­cep­tu­al Ter­mi­nal Expan­sion build­out to the North, there is a great dis­tance from the exist­ing ter­mi­nal ramp and the new space. That will cre­ate some issues going from the curb from North to West on the Loop Road. There is about a 4 foot. tran­si­tion there that may require a wall and/​or a perime­ter road to alle­vi­ate the prob­lem. This Task Order is for the plan­ning to come up with con­cept for how to address this issue.

Motion was made to approve ZHA Task Order 64‑A – Loop Road – Plan­ning by Mr. Will Cramer and sec­ond­ed by Vice Chair Hol­ly Melz­er. The vote was tak­en and the motion passed unan­i­mous­ly.

i. Approve ZHA Task Order 63‑A – Rental Car Relo­ca­tion – Plan­ning

As the Build­ing Expan­sion con­tin­ues and the Check­point is relo­cat­ed, the cur­rent loca­tion of the rental car coun­ters will cre­ate a con­flict with the move­ment through­out the Ter­mi­nal. We have done some con­cep­tu­al plan­ning of con­struct­ing a build­ing across the street. As we look to the future, there could be a park­ing garage. we are esti­mat­ing a facil­i­ty about 10 – 15,000s.f. that we would be able to build a park­ing garage above it, so that we are doing things that are con­ducive of future plan­ning, and that they are not ​“throw away” costs. Recent­ly, we had a meet­ing with the Rental Car com­pa­nies and they were very sup­port­ive of mak­ing sure that they were includ­ed in the plan­ning process. It will in the long term, pro­vide a bet­ter ser­vice for our rental car cus­tomers.

Motion was made to approve ZHA Task Order 63‑A – RAC Relo­ca­tion – Plan­ning by Vice Chair Hol­ly Melz­er and sec­ond­ed by Mr. Bri­an Kel­len­berg­er. The vote was tak­en and the motion passed unan­i­mous­ly.

j. Adopt Mas­ter Plan Update and Air­port Lay­out Plan

Chair­man McDon­ald explained that we have been work­ing on our Mas­ter Plan Update since Feb­ru­ary, 26, 2019 and the FDOT and FAA have both approved the Mas­ter Plan as sub­mit­ted and once we approve it today we can for­mal­ly sub­mit it and move for­ward with the items in it. The Mas­ter Plan is just a guide­line for what we are going to do, it is not com­plete direc­tion, He thanked both the com­mu­ni­ty and the Board for the long-term plan­ning. Mr. McClel­lan explained that it has already been approved by the Board, FDOT and FAA, and that today we are vot­ing on the adop­tion and accep­tance of it, then it will be post­ed on our web­site as the offi­cial doc­u­ment. Mr. McClel­lan also said that he had hard copies for all of the Board Mem­bers.

Motion was made to Adopt Mas­ter Plan Update and Air­port Lay­out Plan by Mr. Will Cramer and sec­ond­ed by Vice Chair Hol­ly Melz­er. The vote was tak­en and the motion passed unan­i­mous­ly.

Con­struc­tion Updates (infor­ma­tion only):

Air­port Entrance Round­about and State Road 388 Realign­ment

Mr. Richard McConnell gave the update of the Round­about, it is almost up to grade. They have asked for input for the sig­nage and the wells for the irri­ga­tion. It’s mov­ing for­ward quick­ly and there will be some fin­ish­ing work done in that area, how­ev­er the Round­about can only be par­tial­ly used until the rest of the project is com­plete.

Gate 7 Ramp Repair

Mr. McConnell also gave the Gate 7 Repair Update. The con­crete has all been accept­ed. This will extreme­ly increase the abil­i­ty to park air­craft around the Ter­mi­nal Build­ing. This was done in line for the poten­tial for Amer­i­can Air­lines and the equip­ment that they are going to be using. The pave­ment is cured and can now be striped. The stripers start­ed yes­ter­day and we antic­i­pate the strip­ing to be com­plet­ed, today.

Bay EDA Update (infor­ma­tion only):

Ms. Bec­ca Hardin with Bay EDA gave an EDA update. There will be a ground­break­ing cer­e­mo­ny for the new ground project for an Inter­modal Dis­tri­b­u­tion Cen­ter (IDC) prop­er­ty on High­way 231. The build­ing is 250,000s.f. with a cap­i­tal invest­ment of $55 mil­lion and will cre­ate more than 200 jobs. On June 8, 2022 at 9:00am, there will be the Cen­tral Mal­oney, Inc. rib­bon cut­ting at Ven­ture Cross­ings Busi­ness Park. Chris Hart, the Pres­i­dent of the com­pa­ny is bring­ing in his exec­u­tive team and they will be doing a sign-reveal­ing. Cur­rent­ly, there are about 8 active projects. They actu­al­ly got a space-relat­ed project from Sil­i­con Val­ley and they man­u­fac­ture com­po­nents for satel­lites and cre­ates 400 jobs. There are sev­er­al upcom­ing mar­ket­ing trips. She will be join­ing Chair McDon­ald and Mr. McClel­lan for the Main­te­nance, Repair and Over­haul (MRO) Amer­i­c­as Show in Dal­las, TX next week. They have 10 meet­ings sched­uled and 2 din­ners that they will be host­ing. Ben Moor­man will be in Atlanta, GA at the ABSI Con­fer­ence for unmanned vehi­cle sys­tems that is a tar­get mar­ket that they are pur­su­ing for the unmanned vehi­cle sys­tems pro­gram at Gulf Coast State Col­lege. The Farn­bor­ough Inter­na­tion­al Air Show will be tak­ing place this year and delayed for the last 2 years due to COVID-19.

The Moore Agency Update (infor­ma­tion only):

Ms. Katie Spill­man with the Moore Agency gave the advertising/​marketing update. There was a sig­nif­i­cant 40-minute pod­cast inter­view that Mr. McClel­lan did with Good News Bay, host­ed by Emer­ald Coast Fel­low­ship talk­ing about all of the lat­est ECP news. She will be post­ing it on social media as well as our upcom­ing newslet­ter. Ms. Spill­man gave a fol­low up from last month relat­ed to an inquiry with a free­lance writer ask­ing for a trav­el indus­try expert to weigh in on trav­el 2 years into the pan­dem­ic. It is going to be post­ed on a glob­al online pub­li­ca­tion called ​“Cheap­ism” as well as MSN. It is expect­ed to be pub­lished in April, and she will share it as soon as it becomes avail­able. She pub­lished a social media update on the mask man­date being lift­ed. She said they solid­i­fied their adver­tis­ing plans on offline media. They are going to be using broad­cast TV and will be devel­op­ing a com­mer­cial for their sum­mer media flight plan.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan thanked Richard and staff for get­ting out the Board Meet­ing, while Park­er and Ms. Dar­lene Gor­don were out on COVID-19 quar­an­tine. In May, Air­lines for Amer­i­ca has cho­sen 4 air­port Direc­tors to speak on a pan­el; DFW, Las Vegas, St. Louis and ECP. He antic­i­pates that the first week­end in May will be a slight uptick, and the sec­ond week­end in June will begin the Super Sum­mer Week­ends. Our week­ends go from Fri­day to Mon­day, not just Sat­ur­day, but on Sat­ur­days there will be very close to 100 com­mer­cial oper­a­tions. We are with­in 1% of seat capac­i­ty of the sum­mer of 2021. We are antic­i­pat­ing being as busy, if not busier than last sum­mer and are plan­ning on tak­ing in extra staff for sum­mer to make sure that we have a suc­cess­ful sum­mer.

Pub­lic Com­ments:

There were no Pub­lic Com­ments

Adjourn­ment:

The meet­ing was adjourned by Chair­man McDon­ald at approx­i­mate­ly 10:00am.

Meet­ing Sched­ule:

The next Board Meet­ing is sched­uled for May 25, 2022 at 9:00 a.m.