April 2018 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 25, 2018 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mrs. Rhon­da Marchman.

The Pledge of Alle­giance was led by Vice Chair­man Del Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report.

Employ­ee Recognition:

Police Chief John Van Etten advised of Tamath­ea Pâté’s induc­tion to the Pub­lic Safe­ty Hall of Fame at Gulf Coast State Col­lege. Ms. Pâté was also present and said she was hon­ored to have received the recog­ni­tion for her career achieve­ments and that she could rep­re­sent the Air­port in her duties.

Mr. McClel­lan thanked Ms. Lun­den Roberts, Ms. Denise Beach and Ms. Tal­isa Price for their work in recog­ni­tion of Admin­is­tra­tive Pro­fes­sion­als Day.

An Amend­ed Agen­da was pre­sent­ed to the Board. Ms. Sims made a motion to accept the Amend­ed Agen­da. Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­sent Agenda:

a. Board Meet­ing Min­utes – March 28, 2018

This item pro­vides for Board approval of the March 28, 2018 Board Meet­ing Minutes.

b. Rat­i­fi­ca­tion of Ter­mi­nal Tick­et Counter Purchase

This item pro­vides for the Board’s rat­i­fi­ca­tion of pur­chase of a tick­et counter shell in sup­port of air­line expan­sion at the Airport.

c. Rat­i­fi­ca­tion of Sheltair Space/​Use Agree­ment – Tem­po­rary Air­craft Storage

This item pro­vides for the Board’s rat­i­fi­ca­tion of a space/​use agree­ment with Sheltair Pana­ma City, LLC.

d. Rat­i­fi­ca­tion of Change Order – GAC Con­trac­tors, Inc.

This item pro­vides for the Board’s rat­i­fi­ca­tion of a Change Order to the GAC Con­trac­tors, Inc. – ECP Ter­mi­nal Exit Lane Con­trol Sys­tem project to pro­vide for the mod­i­fi­ca­tion, incor­po­ra­tion and pro­gram­ming of the Airport’s Life Safe­ty Fire Sys­tem into the Ter­mi­nal Exit Lane project.

e. Approve Amend­ment to TNC Agree­ment – Uber

This item pro­vides for Board con­sid­er­a­tion of an amend­ment to the TNC Oper­at­ing Agree­ment to mod­i­fy lan­guage about con­fi­den­tial­i­ty and pub­lic records.

f. Approve Amend­ment to TNC Agree­ment – Lyft. Inc.

This item pro­vides for Board con­sid­er­a­tion of an amend­ment to the TNC Oper­at­ing Agree­ment to mod­i­fy lan­guage about con­fi­den­tial­i­ty and pub­lic records.

g. Approve Dis­pos­al of Sur­plus Property

This item pro­vides for the Board’s autho­riza­tion for the sale and/​or dis­pos­al of sur­plus inven­to­ry items.

h. Lease Amend­ment – Pat Enter­pris­es, LLC

This item pro­vides for the Board’s autho­riza­tion for an amend­ment of the Pat Enter­pris­es, LLC Land Lease.

Mr. McDon­ald made a motion to approve the Con­sent Agen­da. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Ground Trans­porta­tion Con­ces­sion Recommendation

Mr. McClel­lan briefed the Board on the ground trans­porta­tion con­ces­sion and after talk­ing with Staff and Board mem­bers, the rec­om­men­da­tion is to allow the Ground Trans­porta­tion Con­ces­sion Agree­ment to expire. Staff will mon­i­tor ground trans­porta­tion and if the needs of pas­sen­gers are not met with the cur­rent cabs and trans­porta­tion net­work com­pa­nies, Staff will be pre­pared to address the issue.

Ms. Sims made a motion to con­cur with Staff’s rec­om­men­da­tion to allow the Ground Trans­porta­tion Con­ces­sion Agree­ment to expire and staff will mon­i­tor the ground trans­porta­tion activ­i­ty and devel­op alter­na­tives for con­sid­er­a­tion should there be demand for oth­er options. Vice Chair­man Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Update on Amer­i­can Air­lines Start-up

Mr. McClel­lan explained that con­tracts with GAC and Ander­son Con­struc­tion had been issued for work involv­ing Amer­i­can Air­lines office space and the bag­gage make-up area. The tick­et counter for the gate has been pur­chased and will be able to be moved to meet the needs of the air­lines and pas­sen­gers. The dis­play screens are being mod­i­fied and dis­cus­sions are under­way with Ms. Katie Spill­man and the Moore Agency regard­ing the cel­e­bra­tion to wel­come Amer­i­can Air­lines to ECP.

This item was for infor­ma­tion­al pur­pos­es only and required no action by the Board.

c. Appoint Board Rep­re­sen­ta­tive to the Con­sul­tant Selec­tion Committee

A Selec­tion Com­mit­tee has been estab­lished to review the sub­mit­tals for the Mas­ter Plan Ser­vices Con­sul­tant. The Com­mit­tee includes a Board Mem­ber, Exec­u­tive Direc­tor, Deputy Exec­u­tive Direc­tor, Direc­tor of Finance and Admin­is­tra­tion and Airport’s Gen­er­al Consultant.

The Selec­tion Com­mit­tee will review the sub­mit­tals and cre­ate a short list of firms. Based on that list, the top two firms will be invit­ed to make pre­sen­ta­tions to the Board at a Spe­cial Board Meet­ing in late May, which will be open to the pub­lic. The Board will then be asked to con­firm the short list or make oth­er ranking.

Strate­gic plan­ning will be worked into the process and addressed fur­ther in the future as the Mas­ter Plan Update con­tin­ues to develop.

Mr. McDon­ald vol­un­teered to rep­re­sent the Board on the Selec­tion Committee.

Ms. Sims made a motion to appoint Board Mem­ber Glen McDon­ald to the Con­sul­tant Selec­tion Com­mit­tee. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Exec­u­tive Direc­tor Per­for­mance Evaluation

At the request of the Vice Chair­man, this item has been tabled until the May Board Meeting.

Bay EDA Update:

Mr. McClel­lan updat­ed the Board regard­ing the MRO Amer­i­c­as 2018 Con­ven­tion that he and Bec­ca Hardin recent­ly attend­ed. They had over twelve meet­ings dur­ing the two days they were in town. They received very good leads to fol­low up on for new busi­ness to bring to Bay Coun­ty and ECP. Mr. McClel­lan also said that Project SoHo is mov­ing for­ward and the Tri­umph appli­ca­tion is progressing.

The Moore Agency Update:

Ms. Katie Spill­man pre­sent­ed infor­ma­tion to the Board regard­ing mar­ket­ing efforts in March. There were over forty-sev­en thou­sand new vis­i­tors to the web­site in March and over twelve thou­sand peo­ple viewed the Escape page. Pho­to Fri­day has been a big suc­cess on Twit­ter, with trav­el­ers and local res­i­dents post­ing pic­tures in Pana­ma City and Pana­ma City Beach. Prepa­ra­tions are being made for a big cel­e­bra­tion and a sweep­stakes for the June 7^th arrival and inau­gur­al flights of Amer­i­can Air­lines. Prepa­ra­tions are also being made to cel­e­brate Southwest’s direct flights to Den­ver begin­ning June 9^th.

Exec­u­tive Direc­tor Report:

Gov­er­nor Rick Scott deemed April 2018 as Avi­a­tion Appre­ci­a­tion Month in Florida.

Car­ol Roberts, with Bay Coun­ty Cham­ber of Com­merce, announced that May is Vis­i­tor Appre­ci­a­tion month and invit­ed every­one to take part in the fes­tiv­i­ties cel­e­brat­ing it. The Bay Coun­ty and Pana­ma City Beach Cham­bers of Com­merce will be join­ing togeth­er for First Fri­day and oth­er events all month long. Tourism brings many jobs to the mar­ket and the Bay Coun­ty Cham­ber of Com­merce is cel­e­brat­ing and rec­og­niz­ing it as the num­ber one indus­try in Bay County.

Mr. McClel­lan informed the Board that no bids were received for sep­tic ser­vices at ECP. Staff is work­ing with the Bay Coun­ty Util­i­ty Depart­ment and research­ing ways to access and use the exist­ing and new sew­er line on State Road 388 as an alter­na­tive of using a sep­tic service.

Oth­er Business:

Mr. Ken Nel­son com­mend­ed the work of the fire­fight­ers and police regard­ing how they han­dled an inci­dent that occurred over the week­end. He said the crew con­trolled it very well, keep­ing it con­tained and away from the public.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:35 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Del Lee, Vice Chairman