April 2015 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 22, 2015 in the Air­port Board Room by Chair­man Bruett.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

Pre­sen­ta­tion:

Mr. Patrick Farnon, Sta­tion Man­ag­er for Delta Air­lines, pre­sent­ed Chair­man Bruett with a plaque acknowl­edg­ing ECP as Sta­tion of the Year for 2014 for Class D airports.

Approval of Minutes:

The March 25, 2015 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report.

Busi­ness Items:

a. FY 2014 Finan­cial Audit Report

This item pro­vides for Board approval and adop­tion of the audit report for the fis­cal year end­ing Sep­tem­ber 30, 2014.

Tip­ton, Mar­ler, Gar­ner & Chas­tain have recent­ly com­plet­ed the airport’s annu­al finan­cial audit. Mr. David Tip­ton addressed the Board regard­ing the audit report and stat­ed there were no find­ings regard­ing vio­la­tions of pro­vi­sions of con­tracts or grant agree­ments, fraud, ille­gal acts or abuse regard­ing the airport’s account­ing practices.

The audit report indi­cat­ed that the gen­er­al-pur­pose finan­cial state­ments rep­re­sent­ed the true finan­cial posi­tion of the Dis­trict and that oper­a­tions and cash flows were in accor­dance with gen­er­al­ly accept­ed account­ing prin­ci­ples and that no reportable con­di­tions were dis­closed dur­ing the audit.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to adopt the audit report as pre­pared by Tip­ton, Mar­ler, Gar­ner & Chas­tain for the fis­cal year end­ing Sep­tem­ber 30, 2014. Mr. Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Exten­sion of Con­ces­sion Agree­ment – First Class Concessions

This item pro­vides for Board con­sid­er­a­tion of an exten­sion to the Con­ces­sion Agree­ment with First Class Concessions.

In Novem­ber 2014, Staff met with First Class Con­ces­sions to dis­cuss poten­tial rebrand­ing of the con­ces­sions to give it a fresh new look. Sev­er­al weeks ago, a new con­cept was intro­duced and as a result, Staff and the Con­ces­sion­aire need addi­tion­al time to put togeth­er a renew­al pack­age that will be pre­sent­ed for Board consideration.

The Con­ces­sion Agree­ment with First Class Con­ces­sions expires on May 1, 2015. The Con­ces­sion­aire has asked for an exten­sion, as allowed for in the Agree­ment. Staff is request­ing a four (4) month exten­sion of the cur­rent agree­ment with First Class Con­ces­sions be approved.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve a four (4) month exten­sion to the cur­rent Con­ces­sion Agree­ment with First Class Con­ces­sions. Ms. Mead­ows sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Employ­ee Recog­ni­tion of Aus­ter­i­ty Efforts

This item pro­vides for Board approval of a one time employ­ee recog­ni­tion for aus­ter­i­ty efforts made by Staff.

As a result of aus­ter­i­ty efforts uti­lized by Staff dur­ing the 2014 fis­cal year, the air­port saved approx­i­mate­ly $600,000. These sav­ings were accom­plished through var­i­ous cost sav­ing meth­ods includ­ing not fill­ing vacant posi­tions, con­trol­ling the use of pro­fes­sion­al ser­vices, ensur­ing cost effec­tive pur­chas­ing pro­ce­dures and the con­tin­ued prac­tice of fis­cal­ly respon­si­ble spending.

In recog­ni­tion of these aus­ter­i­ty efforts, it is request­ed that a one-time allowance for each employ­ee to receive eight (8) hours of paid time off, under the guide­lines that the time must be used by Decem­ber 31, 2015; the time off must be coor­di­nat­ed in advance in each depart­ment so as not to incur any over­time; and there is no cash val­ue for the time if you leave the employ of the Dis­trict. In addi­tion, a let­ter of recog­ni­tion will be placed in each employee’s per­son­nel file.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the one-time recog­ni­tion for eight (8) hours paid time off for each employ­ee, under the spec­i­fied guide­lines. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the FEMA projects.

Mr. McClel­lan updat­ed the Board regard­ing the recent MRO con­fer­ence he attend­ed with Bay EDA. He stat­ed that he met with mul­ti­ple com­pa­nies regard­ing growth oppor­tu­ni­ties in this area.

Mr. McClel­lan advised the Board that the air­port received a let­ter of con­grat­u­la­tions from Gov­er­nor Rick Scott regard­ing the air­port being includ­ed in the Jack­sonville Busi­ness Journal’s list of top Flori­da airports.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:25 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman