April 2012 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 10:00 a.m., April 25, 2012 in the Air­port Board Room by Chair­man McKenzie.

The Invo­ca­tion was giv­en by Ms. Pat­ty Strick.

The Pledge of Alle­giance was led by Chair­man McKenzie.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Till Bruett.

Approval of Minutes:

The March 28, 2012 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. Wheat pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report to the Board.

Con­sent Agenda:

a. Amend­ment to Pub­lic Records Policy

This item pro­vides for Board approval of an amend­ment to the airport’s Pub­lic Records Policy.

b. Restroom Floor­ing Improvements

This item pro­vides for Board approval to autho­rize floor­ing improve­ments in the restrooms.

Fol­low­ing Board dis­cus­sion, Ms. Moliter­no made a motion to approve the Con­sent Agen­da, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any required doc­u­ments. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Ricon­do & Asso­ciates, Inc. – Con­sul­tant Ser­vices for Rates and Charges

This item pro­vides for Board approval for Ricon­do & Asso­ciates to pro­vide assis­tance with the prepa­ra­tion of Fis­cal Year 2013 rates and charges and the set­tle­ment rates and charges for Fis­cal Year 2012.

Ricon­do & Asso­ciates, Inc. was select­ed by the Board to pro­vide the Dis­trict with air­port con­sult­ing ser­vices. To date, the Dis­trict has uti­lized Ricon­do & Asso­ciates for the suc­cess­ful devel­op­ment and nego­ti­a­tion asso­ci­at­ed with a new Air­line Use and Lease Agree­ment and air ser­vice devel­op­ment services.

As a new assign­ment, this pro­posed work con­sists of pro­vid­ing ser­vices to pre­pare air­line rates and charges for the air­port pur­suant to the recent­ly nego­ti­at­ed Air­line-Air­port Use and Lease Agree­ment. The first phase would include devel­op­ment of the mod­el for FY 2013 rates and charges with var­i­ous revi­sions based on air­port alter­na­tive bud­getary require­ments, prepa­ra­tion of air­line meet­ing doc­u­ments and par­tic­i­pa­tion in the air­line bud­get review meet­ing. The sec­ond phase would include revi­sions and/​or updates to the air­line rates and charges mod­el based on FY 2012 audit results, cal­cu­la­tion of actu­al air­line rates and charges for FY 2012, rev­enue shar­ing and air­line set­tle­ment cal­cu­la­tions for the year end­ing Sep­tem­ber 30, 2012. Prepa­ra­tion of rates and charges doc­u­ments and par­tic­i­pa­tion at the air­line meet­ing is also includ­ed in this work effort.

A bud­get of $50,820 is pro­posed for this work effort. Cur­rent­ly, $30,800 is in the approved FY 2012 bud­get and the remain­ing $20,020 would be incor­po­rat­ed into the FY 2013 bud­get request.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve both task orders and asso­ci­at­ed costs and autho­riza­tion for Ricon­do & Asso­ciates to pre­pare the FY 2013 rates and charges and actu­al cal­cu­la­tions for the FY 2012 rates and charges, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr.

Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Envi­ron­men­tal Issues Asso­ci­at­ed with FDEP Con­sent Order #3

This item pro­vides for Board approval of two task orders to ZHA to per­form work asso­ci­at­ed with envi­ron­men­tal issues to be includ­ed in the new Con­sent Order #3.

The air­port received notice of vio­la­tions from the State of Flori­da Depart­ment of Envi­ron­men­tal Pro­tec­tion and notice that a new Con­sent Order #3 would be devel­oped that replaced the pre­vi­ous con­sent orders and addressed all remain­ing envi­ron­men­tal issues.

In an effort to con­tin­ue work­ing towards com­pli­ance regard­ing the envi­ron­men­tal con­cerns, two task orders have been devel­oped. List­ed below is the work scope and asso­ci­at­ed dol­lar amounts for both task orders:

Mor­rell Branch Final Assess­ment and Restora­tion Plan: This task order includes con­duct­ing an eval­u­a­tion of the ini­tial assess­ment report with the agen­cies, pro­vid­ing an eval­u­a­tion of the impacts to the habi­tat and best recov­ery meth­ods to uti­lize, and prepa­ra­tion of a final assess­ment and restora­tion plan required for agency approval. The restora­tion plan will include analy­sis of veg­e­ta­tive, hydro­log­i­cal and soil data, func­tion­al loss eval­u­a­tion, envi­ron­men­tal con­se­quences, con­tin­gency plans and best meth­ods for imple­men­ta­tion to achieve recov­ery. The cost of this task order is $112,287.

Kel­ly Branch Final Assess­ment and Restora­tion Plan: This task order includes con­duct­ing an eval­u­a­tion of the ini­tial assess­ment report with the agen­cies, pro­vid­ing an eval­u­a­tion of the impacts to the habi­tat and best recov­ery meth­ods to uti­lize, and prepa­ra­tion of a final assess­ment and restora­tion plan required for agency approval. The restora­tion plan will include analy­sis of veg­e­ta­tive, hydro­log­i­cal and soil data, func­tion­al loss eval­u­a­tion, envi­ron­men­tal con­se­quences, con­tin­gency plans and best meth­ods for imple­men­ta­tion to achieve recov­ery. The cost of this task order is $20,308.00

The total bud­get impact of both task orders is $132,595. This work was not includ­ed in the FY 2012 bud­get; how­ev­er, funds are avail­able to cov­er these expenses.

Fol­low­ing Board dis­cus­sion, Ms. Moliter­no made a motion to approve both task order amounts and autho­riza­tion for ZHA to per­form the work described in each task order, with autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr. Koehne­mann sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Oth­er Business:

Mr. Wheat addressed the Board and pro­vid­ed a pre­sen­ta­tion out­lin­ing the airport’s accom­plish­ments over the past year. He dis­cussed the sta­tus of cur­rent projects, as well as upcom­ing oppor­tu­ni­ties for the airport.

With regard to spe­cif­ic accom­plish­ments, he dis­cussed the restruc­tur­ing of the SIB loan, the exe­cu­tion of the rental car con­tracts, gen­er­al avi­a­tion improve­ments, the devel­op­ment of new air car­ri­er lease agree­ments, the sale of the old air­port prop­er­ty and sub­se­quent pay­off of the Regions Bank loan, and dis­cussed the sta­tus of the con­struc­tion litigation.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:35 a.m. (CST).

Pat­ty Strick, Exec­u­tive Sec­re­tary Andy McKen­zie, Chairman